MEETING MINUTES 10/7/2025

by Holly Johnson | Oct 14, 2025 | News

Present: Justin Medler, Robby Rosselli, Holly Johnson, Kelly Duchsherer, Scott Joern, Rick Huber & Wayne Johnson. Meeting called to order at 7:02pm. Justin Medler arrived at 7:20pm.

Guests: Remington Kostenko

Minutes: The September 30, 2025 meeting minutes were presented and motioned with second to accept as written. All in favor. Motion carried. 

Treasurer’s Report: The Treasurer’s Report was presented for discussion and review. Motion with second to approve/pay the bills. All in favor. Motion carried. 

Old Business:  

1. INEX Legends Dirt Nationals & IMCA Stock Cars (Oct 9-11, 2025)
   • Tire machine at track – request today received on track phone to have a tire machine at the track. Checked with several people and have something lined up. 
2. End of Year Awards Banquet & Elections (Oct 25-26, 2025)
   • Qdoba will be catering for approx. 300 people. Unanimous agreement by all board members on cash amount to tip them.
   • Discussion over where to hold the General Meeting and Elections. Robby will contact the Clarion for meeting space.
3. 2026 Race Schedule – Special race events in 2026 was discussed.
4. Miscellaneous:
   • Slingshot End of Year Awards (tabled)
   • Articles of Incorporation/By-Laws: Guest Remington Kostenko
     • Discussion about amending the By-Laws & Articles of Incorporation occurred. We must send Articles to Secretary of State once amended. A special meeting for amendments and general meeting can be held on the same date/time.
     • In regard to the Article of Incorporation, a motion with second occurred in regard to:
       • ARTICLE VII, and,
       • ARTICLE XI & XII
       • All in favor. Motion passed.
     • In regard to the By-Laws (2017 Version currently on website), a motion with second for Remington Kostenko to draft bylaw changes for general membership meeting on October 26, 2025.
       • ARTICLE II: Section 3, Section 4, Section 5, Section 7, Section 8
       • ARTICLE III: Section 1, Section 4, Section 7
       • ARTICLE IV: Section 3, Section 4
       • ARTICLE V: Section 1, Section 4, Section 5
       • ARTICLE VII: Section 1, Section 2, Section 3
       • ARTICLE X: Section 1, Section 2, Section 3, Section 4
       • All in favor. Motion carried.
     • Remington recommended that we go through each change individually for individual voting instead of blanket adoption voting on all of them at once at the Special Meeting on 10/26/2025.
     • All documents should be signed and dated upon approval and then formal adoption. 
   • Additional discussion with consultation from Remington occurred in regard to:
     • Minor Consent Forms – actual parent/guardian need to sign the forms ahead of time. 
     • Employment Agreement likely needed to cover bases for any Board Member who is an employee of the Club that explicitly states duties and compensation rate. Contractors are not considered employees. 

New Business:

1. Wednesday Night Worknight at Track
2. Rock bucket piece of equipment to be taken for sale at Northern Auction. 

Next Meeting: The next board meeting will be on Tuesday, October 14, 2025 at 7:00pm at Staybridge Suites. 

Meeting Adjournment: Motion with second to adjourn the meeting. Motion carried. Meeting adjourned at 10:20pm.

MEETING MINUTES 9/30/2025

by Holly Johnson | Oct 7, 2025 | News

Present: Justin Medler, Robby Rosselli, Kelly Duchsherer, Scott Joern, Rick Huber & Wayne Johnson. Meeting called to order at 7:15pm. 

Not Present: Holly Johnson

Guests: None

Minutes: The September 23, 2025 meeting minutes were presented and motioned with second to accept as written. All in favor. Motion carried. 

Treasurer’s Report: The Treasurer’s Report was presented for discussion and review. Certificate Matured at Dacotah Bank and those funds were transferred to Bravera Bank Checking. Motion with second to approve/pay the bills. All in favor. Motion carried. 

Old Business:  

1. INEX Legends Dirt Nationals & IMCA Stock Cars (Oct 9-11, 2025)
   • Advertising – Kelly will get some posts scheduled on Facebook. We need to advertise the purse for the stock cars.
   • Legend Nation will be doing the broadcasting instead of DARNTV for the event. Nodak will not make any profit from Legend Nation. 
   • Misc. – Carousel Pub will be used for concessions and restrooms, the north side of the underneath will be closed off. Painting lines in the pits on Monday night
2. End of Year Awards Banquet & Elections (Oct 25-26, 2025)
   • Banquet Outline – Robby will work on.
   • Poster for Banquet – Scott will talk to Jay Simes to make a banquet poster
   • Advertising – Kelly will get some posts scheduled on Facebook.
3. 2026 Race Schedule
   • Updates – None at this time
4. Miscellaneous:
   • Articles of Incorporation/By-Laws
     • Update letter from Remington Kostenko. Discussion was had regarding potential changes to the Articles of Incorporation and By-Laws. Justin will talk to Remington and have him attend the next board meeting. 

New Business:

1. Financial Statement Audit – Kelly found a CPA to do a financial statement audit. The fee will be between $300-$500 depending on the time it takes. The audit will be done in November or December once all the bills are paid. Motion with second to approve having the audit done. All in favor. Motion carried. 
2. Equipment – Orange and white tractor needs to be taken to Northern Auction in October with no reserve. Motion with second was made to approve taking the tractors to auction. All in favor. Motion carried. We need to invest or look for a rental of a newer tractor similar to the Case Tractor over the winter. We also will be on the lookout for another big wheels truck. 

Next Meeting: The next board meeting will be on Tuesday, October 7, 2025 at 7:00pm at Staybridge Suites. 

Meeting Adjournment: Motion with second to adjourn the meeting. Motion carried. Meeting adjourned at 9:17pm.

Minutes Recorded by Kelly Duchsherer.

MEETING MINUTES 9/23/2025

by Holly Johnson | Oct 7, 2025 | News

Present: Justin Medler, Robby Rosselli, Holly Johnson, Kelly Duchsherer, Scott Joern, & Wayne Johnson. Meeting called to order at 6:59pm. 

Not Present: Rick Huber

Guests: Tiffany Aho & Roy Miller

Minutes: The September 9, 2025 meeting minutes were presented and motioned to accept as written with second. All in favor. Motion carried. 

Treasurer’s Report: The Treasurer’s Report was presented for discussion and review. NDSF Rental bill received but is incorrect. There are 178 items outstanding. Motion with second to approve/pay the bills. All in favor. Motion carried. 

Old Business:  

1. INEX Legends Dirt Nationals & IMCA Stock Cars (Oct 9-11, 2025)
   • Order of Events was discussed. 
   • Stock Cars will be NON-SANCTIONED, but run IMCA Rules. 
   • Legend Payouts – payout to 24th place
2. End of Year Awards Banquet & Elections (Oct 25-26, 2025)
   • Continue to pursue silent auction items and donations.
   • Have 2 tables selling entry, with wristbands. 
   • Scott Joern will be in charge of table covers.
3. 2026 Race Schedule
   • Sport Compacts need to have more cars week-to-week next year for Nodak to continue to support the class. Ideally, there should be 15 cars on a weekly race night.
   • Proposed 2026 race schedule was reviewed and updated. Supporting classes during August All-Stars was discussed. 
4. Miscellaneous:
   • Articles of Incorporation/By-Laws
     • Unanimous approval by Board of Directors to hire Remington Kostenko via text on 9/11/2025. 
     • Tiffany Aho’s lawyer, Ashley Beale, recommended to change the $100,000 amount in the Articles. The amount includes all assets (tshirts, equipment, trailers) owned by the Race Club. 
     • Profit vs. non-profit status: businesses cannot write off any monetary amount as we are not 501(c)3, and we actually tell sponsors to write it off as advertising expense. It would make sense for the Nodak Speedway Hall of Fame to become a 501(c)3. 
     • Remington Kostenko recommended a 5-7 person Board of Directors. 
   • Track Equipment was discussed as well as needed repairs. 

New Business:

1. Maturing CD (9/26/2025) at Dacotah Bank – move to Bravera Bank. Kelly will speak to our accountant to give a ballpark figure for tax expenses coming up, and will call to check on rates to get another CD and increase amount for a 6-month term. 

Next Meeting: The next board meeting will be on Tuesday, September 30, 2025 at 7:00pm at Staybridge Suites. 

Meeting Adjournment: Motion with second to adjourn the meeting. Motion carried. Meeting adjourned at 8:05pm.

MEETING MINUTES 9/9/2025

by Holly Johnson | Sep 23, 2025 | News

Present: Justin Medler, Robby Rosselli, Holly Johnson, Kelly Duchsherer, Rick Huber, & Wayne Johnson. Meeting called to order at 6:58pm. 

Not Present: Scott Joern

Guests: Tiffany Aho, Roy Miller

Minutes: The August 25, 2025 meeting minutes were presented and motioned with second to accept as written. All in favor. Motion carried. 

Treasurer’s Report: The Treasurer’s Report was presented for discussion and review. Motion with second to approve/pay the bills. All in favor. Motion carried. 

Race Weekend Recap: Overall, Motor Magic seemed to be a success.

Old Business:  

1. 2025 Sponsorships have all been paid.
2. INEX Legends Dirt Nationals & IMCA Stock Cars (Oct 9-11, 2025)
   • Vendor space availability (question was emailed) discussed.
   • Trophies ordered through Brittany Beck with Lowe’s Printing. 
   • Reserved pit stalls graphic was finalized before releasing.
   • Order of Events was discussed.
   • Driver Registration was discussed and went active during the course of the meeting.
3. End of Year Awards Banquet & Elections (Oct 25-26, 2025)
   • There will be an after party at The Landing. 
   • Kristi Rosselli will be the emcee.
   • Scott Lovejoy will do a slideshow of action shots from 2025 season
   • Social at 5pm-6pm, Dinner at 6pm-7pm
   • Room at Fair Center – FFA Hall (same as last year)
   • Ticket prices for the banquet were set.
   • HOF Induction Ceremony specifics
     • Slideshow:  HOF during induction portion (Kadi Ruby to create)
     • Kadi Ruby requested approval to purchase jackets, trophies and lifetime card for HOF Induction Ceremony. All Board of Directors in unanimous agreement to purchase items. 
   • The Board was in unanimous agreement to spend $1000 at Wal-Mart for on items for Kids Zone. 
   • Silent Auction items – spreadsheet in the Google Drive to track items donated, by whom, business name, approx. value
   • Holly to make a flyer for banquet – include Kid Zone and Qdoba for catering

New Business:

1. Tracy Summers membership approval was granted via text on 8/11/2025 with yes vote given by all Board members.
2. Kadi Ruby fine for $250.00 for pitcrew entering racing surface on 8/30/2025. Voting via text message on 8/31/2025, 5 Board Members indicated Yes, 1 abstained.
3. Guest: Tiffany Aho & Roy Miller
   • Articles of Incorporation provided, indicating that the Nodak Race Club is a Nonprofit Corporation in North Dakota.
   • Two board positions were eliminated in 2016/2017 when two Board members quit at a regular meeting; however, it can not be determined if proper procedure was followed to eliminate them.
   • Request made to revert back to original Articles of Incorporation, as well as align the By-laws to match. Tiffany and Roy indicated they would support/assist with revising the Articles of Incorporation, to submit 10 days in advance before the general election meeting on October 26th. 
4. 2026 Nodak Speedway Schedule was discussed. Discussion about moving toward more electronic ticket sales in 2026, including getting scanners for MyRacePass ticket takers to use in the grandstand and pit trailer. 
5. There are promoters in upper level, national racing series contacting the Club to put on specials at Nodak Speedway.

Next Meeting: The next board meeting will be on Tuesday, September 23, 2025 at 7:00pm at Smalls Racing HQ. 
Meeting Adjournment: Motion with second to adjourn the meeting. Motion carried. Meeting adjourned at 9:57pm.