701.822.RACE (7223) racenodak@gmail.com

Meeting Minutes 3-2-2021

3-2-2021

Meeting Minutes

All board members were in attendance along with two guests.

A motion to approve the minutes from the February 8th, 2021 meeting was made, seconded and approved by the board.

Financials & sponsorships were discussed. A motion was made to approve the presented bill. The motion was seconded and approved by the board.

Marketing was discussed.

Agenda items were discussed.

A motion was made to adhere to the requests of the Striclov family to receive (2) season grandstand passes to the Nodak Speedway. The motion to give (2) season passes was seconded and approved by the board.

An opportunity for an additional tour night if the Canadian border does not open up has surfaced. Nodak Speedway has the chance to take the open night if the border does not open. A motion was made to accept the open night when the time comes. The motion was seconded and approved by the board.

Apparel is needed for the souvenir trailer. A motion was made to allow a $3,000 spending limit to start inventory.

A motion was made to adjourn the meeting at 8:51pm. The motion was seconded and approved the board.

The next meeting will be held Monday March 15th, 2021 at 7:00pm at the Sleep Inn.

Meeting Minutes 12/14/2020

12/14/2020

Meeting Minutes

All board members were present via telephone conference call.

A motion was made, seconded, and approved by the board to approve the minutes from the November 30th, 2020 board meeting.

Financials were discussed. A motion was made, seconded, and approved by the board to pay the presented bills.

The upcoming car show was discussed.

Our next meeting will be held in-person at the Sleep Inn on January 4th, 2021 at 7:00pm. 

 

 

Meeting Minutes 11-30-2020

11-30-2020

Meeting Minutes

All board members were present via telephone conference.
No guests were in attendance.
The meeting was called to order at 7:00pm.
A motion was made to approve the minutes from the November 9th, 2020 board meeting. The motion was seconded and approved by the board.
Financials were discussed and (1) bill was presented to the board. A motion was made, seconded and approved by the board to pay the bill.
The board discussed bringing back a Topless night or weekend.
Marketing & advertising for the upcoming season was discussed.
A motion was made to adjourn the meeting and it was seconded. The meeting adjourned at 7:57pm. The next meeting will be held via telephone conference on December 14th, 2020 at 7:00pm.

Meeting Minutes 11-9-2020

11-9-2020

Meeting Minutes

All board members were present.
No guests were in attendance.
The meeting was called to order at 7:00pm.
A motion was made to approve the minutes from the October 20 th , 2020 board meeting. The motion was seconded and approved by the board.
Financials were discussed.
A motion was made to approve the presented bills. The motion was seconded and approved by the board.
Dates for the Car Show & Banquet were discussed.
A motion was made to book the 3rd weekend in April for the events. The motion was seconded and approved by the board. The hours of the Car Show will be Saturday the 17th from 10 to 6.
The banquet’s social hour will begin at 5pm on Saturday the 17th . Sunday’s Car Show hours will be 10 to 5.
The Dakota Classic Modified Tour Contract was presented and discussed.
A motion was made for commission on sponsorship sales with the following conditions:
1. 10% commission on sales
2. Payment from sponsor must be received first
3. Individual selling must hold a current membership
4. One check will be written at the end of each month
5. Payment must be received by the seller and given to a board member or brought to a board meeting
The motion was seconded and was approved by the board.
A motion was made to adjourn the meeting at 8:15pm. The motion was seconded and was approved by the board.
The next meeting will be held Monday November 23rd, 2020 at 7:00pm.

Meeting Minutes 10-20-2020

10-20-2020

Meeting Minutes

All but one board member was present.
No guests were in attendance.
The meeting was called to order at 7:00pm.
The minutes from the October 13th, 2020 meeting were approved by the board.
The bills were presented to the board and approved to be paid.
Memberships will be sold at the door to the next general/election meeting.
The dates for the upcoming car show were discussed but not confirmed.
A motion was made and seconded to adjourn the meeting. The meeting adjourned at 7:51pm.
The next meeting will be held Sunday November 1st, 2020 at 1:00pm at the Sleep Inn. The room is yet to be determined.