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MEETING MINUTES 8-25-2026

by | Oct 8, 2026 | Meeting Minutes, News | 0 comments

Present: Rick Huber, Chris Tuchscherer, Holly Johnson, Wayne Johnson, Robby Rosselli, and Drew Christianson. Meeting called to order at 7:08pm. Kelly Duchsherer arrived at 7:11pm. 

Minutes: The August 18, 2026 meeting minutes were presented and motioned with second to accept as written. Motion carried by voice vote. 

Guests: Kadi Ruby, Roy Miller, Becky Medler, Tiffany Aho

  1. Roy Miller came to discuss issues with drainage on the track surface. There are visible areas where the drainage is blocked/plugged. He is willing to come to the track and meet anyone to provide guidance on how to correct. 
  2. Tiffany Aho came to follow up on the audit report request from last year. She suggested making a motion to provide an extension since the financial year ends September 30th and to ensure there is no conflict of interest with the person completing the audit.

Reports from Standing Committees:

  1. Hall of Fame (Kadi Ruby) –
    1. Induction banquet items are being ordered. Brandon Beeter and Joern Boyce will be invited to emcee the HOF portion.
      1. Asked about purchasing a 75th Anniversary banner for the Banquet to unveil the logo. Motion with second to order this banner. Motion carried by voice vote. 
      2. Request for online tickets for the banquet. Holly to set up an event in MyRacePass.
    2. HOF Meet & Greet info posted on Facebook for Motor Magic weekend as well as #fastoutchallenge is being disseminated.
      1. Need to order 50/50 raffle tickets. Motion with second to approve purchase of tickets. Motion carried by voice vote. 
    3. Discussed HOF leadership topic from last week’s meeting. Hall of Fame committee members are the HOF inductees. The HOF Volunteer group are not considered committee members. There was a trial run of Acting Board of Directors last year for HOF, but that plans to separate into its own entity were put on hold with the events that occurred last fall. The 75th Anniversary does not have a set group of committee members.
      1. Kadi will reach out to Bonnie Joern to discuss her involvement with the HOF Volunteer group.. 
  2. Membership (Chris) – Kendall and Shaila Kruse have submitted applications for memberships. Chris will bring to Committee members and report back. Teri McDaniels remains under further investigation and consideration.
    1. At 8:39pm, motion with second to approve Kendall and Shaila Kruse’s memberships after texting his Committee members. Motion carried by voice vote. 
  3. Governance/Bylaws (Holly) – working on scheduling meetings for September. 

Treasurer’s Report: The Treasurer’s Report was presented for discussion and review. P&Ls for 8/9/2026 and 8/16/2026 were presented for discussion and review. Attendance numbers from 2025 All-Stars of August were referenced. Bills submitted to Kelly by Holly (Lowe’s) and Robby (Auto Value & Dakota Trackside). Motion with second to approve/pay the bills. Motion carried by voice vote.

Unfinished Business:  

  1. WoO Sprints (August 30, 2026)
    • Volunteer list reviewed and revised. 
    • Social media was clarified to include IMCA Stock Cars as support class. 
    • Discussion occurred on registering the Stock Car class as an All-Star Qualifier. Decided not to pursue.
    • Four Light plants needed. Holly to arrange. 
    • We will need the grandstand open for ticket sales at approx. 9am. 
  2. Motor Magic (Sept 4-6, 2026)
    • Tech inspectors needed. 
    • Registration fees are the same as last year. 
    • Pit passes are an additional normal cost ($30) for drivers in addition to the car registration fee. 
  3. Awards & Banquet (October 24, 2026)
    • Olive Garden bid for catering was discussed. Four board members preference for Olive Garden over other bids for catering, two board members abstained. We will go with Olive Garden and will need need six 8’ tables for 3 lines. Supper at 6pm.
    • Discussed hiring an emcee for $500. 
  4. Miscellaneous:
    • Tauros Rib Cook Off has been moved to October 3rd. 

New Business:

  1. Grader window is broken and replacement has been ordered. 
  2. Owner of DTF had a conversation with Wayne about continuing support of Nodak. 
  3. Motion with second to extend the audit to the end of the calendar year (2026). Motion carried by voice vote. Discussion occurred on hiring an accountant to complete vs. the Finance Committee conducting the audit. 

Next Meeting: The next board meeting is Tuesday, September 15th at 7:00pm at Staybridge Suites. 

Meeting Adjournment: Motion with second to adjourn the meeting. Motion carried by voice vote. Meeting adjourned at 9:15pm.