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MEETING MINUTES 11/25/2025

by | Dec 4, 2025 | Meeting Minutes | 0 comments

Present: Rick Huber, Chris Tuchscherer, Holly Johnson, Kelly Duchsherer, Robby Rosselli, Wayne Johnson, and Drew Christianson. Meeting called to order at 6:59pm. 

Guests: Ron Huettl, Korie Huettl, Michelle Long, Jesse Long, Lonn Satran, Kyler Satran, Jordan Huber, Terri Huber, Racelyn Rudland, Bruce Rudland, Becky Medler, Trever Haas, Bobbie Klabo, Ellie Klabo, Roy Miller, Bonnie Joern, Scott Joern

Minutes: 

  1. Discussion occurred regarding recording of meetings for minute purposes. Holly Johnson explained why it’s useful to record, and that she has not shared with anyone the previously recorded minutes.
    • Ron Huettl indicated he sees the utility of recording minutes for the Secretary to use personally, not sharing outside. Jesse Long also spoke about the usefulness of recording meetings. 
    • Motion made by Robby Rosselli, second by Kelly, to not allow meetings to be recorded. Holly opposed. Motion carried. 
  2. Kelly Duchsherer indicated she wants signed meeting minutes to be scanned electronically to Google Drive for record retention.
    • Holly will bring printed copies of all the meeting minutes needing approval to the next Board meeting. Revisions to those printed copies will need to be made in Google Docs and then re-presented at a subsequent Board meeting for approval. 
  3. Discussion occurred about the legitimacy of the 10/23/2025 Board meeting, and Ron Huettl indicated that the meeting was legitimate, just the piece of appointments was not legitimate. The October 23, 2025 meeting minutes were revised (in red) to reflect this determination, and also contain revisions based on the October 26, 2025 General Meeting. 

Treasurer’s Report: The Treasurer’s Report was presented for discussion and review. 

  1. Kelly Duchsherer said Bremer Bank is being transferred to Bravera Bank. 
  2. Kelly explained the agreement we have with Bravera Bank for the Heavy Hitch loan, and the interest payment deposit received from Bravera. 
  3. Kelly described each section of her Treasurer’s Report. 
  4. Hall of Fame has a $9,600.00 payment for the HOF Wall coming, which will be covered by the balance in their account. 
  5. Kelly presented a 2025 Summary Through 11/25/2025 that she had intended to present at the General Member Meeting. Robby Rosselli indicated that not having Justin Medler on the Board will result in a loss of approx. $60,000.00 in sponsorship money. Robby also indicated that any member could receive 10% kickback off the top of any sponsorship they obtain. Robby also said that none of the Board members for this previous race season asked for this 10% incentive to obtain sponsors. 
  6. Roy Miller indicated that state law indicates that Board members cannot receive kickback or their family members. 
  7. Scott Joern called (point of order) back to the 10% kickback for obtaining sponsorships. Chris Tuchscherer stated that a $60,000.00 loss of sponsorship for the 2026 Race Season could really affect the bottom line, and that a $23,000.00 loss in 2025 would be significantly compounded. Robby said he received a call from IMCA. Chris said sponsors are talking to him about pulling out. 
  8. Trever Haas asked about the CDs held by the Club. There is one CD remaining. Two of the past CDs are now sitting in the balance of the Bravera Checking account. 

Motion by Chris Tuchscherer, second by Wayne Johnson to approve/pay the bills. All in favor. Motion carried. 

Old Business:  

  1. End of Year Awards Banquet & Elections (Oct 25-26, 2025)
    • Awards of people not attending have been being delivered. 
    • Thank yous still need to go out. 
    • Several items were not brought for silent auction (for example – aluminum certificate from Gerdau, check from MarketPlace Foods was not deposited and returned).
  2. 2026 Race Schedule
    • See New Business
  3. Miscellaneous:
    • Articles of Incorporation
      1. Articles of Incorporation Amendments approved during 11/16/2026 Membership Special Meeting. 
      2. Signed by Officers with notary between 11/18-11/21. 
      3. Ron Huettl asked for an update on the Articles, but was provided it via email from Lyle Heide.
        • Lyle Heide attempted to upload scanned copy to FirstStop (electronically), and was not able to do so as it only allowed generic amendments. We will need to mail in the signed copy to the Secretary of State with a $20 check to file. 
        • Holly Johnson will put in the mail tomorrow with the check received tonight from Kelly Duchsherer for filing fee. 
    • By-Laws
      1. Ron received an email from Shift Happens (Melanie), with options to either have $1500/month to consult with the Club, or $1800 one-time fee for recommendations with a 60-90 minute debrief.
        • A virtual session follow-up session with training will cost $450.00, or her attending an in-person consultation will cost $1100.00.
        • Ron offered to be middle man between the Race Club and Shift Happens. 
        • Chris Tuchscherer made a motion to pursue the one-time consulting fee with Shift Happens to update the Bylaws. Robby Rosselli seconded. All in favor. Motion passed. 
    • Shawn Docktor and Zach Docktor memberships – Robby motioned to approve. Kelly Duchsherer seconded. All in favor. 

New Business:

  1. Race Director – Trever Haas was in attendance to seek clarification on whether he will be Race Director for the 2026 Race Season. Bruce Rudland was asked to Race Direct, as well as Jake Nelson. 
  2. Financial Audit – Kelly Duchsherer is working with someone to complete the audit prior to Christmas.
  3. Demo Derby
    • Ron Huettl said he met with Craig Rudland re: NDSF Demo Derby. Rick Huber also met with Craig Rudland last week as well. 
    • Lonn Satran brought up that the equipment and dirtwork is done by Taylor Picard and Lance Johnson. 
    • Holly Johnson said she had spoken to Sam Crowell today. He met with the NDSF and the message was that the Demo Derby may not happen in 2026. 
  4. NDSF Contract
    • 2026 NDSF Contract signed by Justin Medler on 10/20/2025. Holly met with them following his resignation and reviewed the dates. Contract dates match the Draft schedule (with revision date of 9/23/2025). In that meeting, Daryl requested that there is one point of contact only between NDSF and Nodak Racing Club, like it has been for the past several years.
      1. Rick Huber also met with Daryl and got a copy of the 2026 contract. He is considering re-signing the contract to have the current Board President’s name attached to it for the 2026 season. 
  5. Roy Miller asked about the Board’s stance on pursuing Justin Medler for taking the money for the pitman race, and his involvement with the Club in not running for a Board position.
    • Chris Tuchscherer asked for clarification on who wrote which checks where. 
    • Robby Rosselli stated that accepting a check written to him is not illegal.
    • Jesse Long clarified, with his direct involvement in the exchange of money for the pitman race. 
    • Rick Huber provided a copy of the text message exchange that Robby, Wayne, and Chris read. 
    • Kelly Duchsherer asked about what the issue really is here. Robby Rosselli asked about the people who wrote the check, not just writing one check for $5,000.00. 
    • Roy Miller spoke again about the Board having made their decision not to pursue legal action. He indicated they have two lawyers providing counsel regarding this matter.
    • Trever Haas spoke that he doesn’t agree with it, but there was nothing illegal done. 
    • Robby Rosselli spoke that if Justin pays the club back he would turn around and give it right back to Justin. 
    • Chris Tuchscherer spoke. 
    • Jesse Long spoke about Justin getting half of the total $5,000.00, but admitted he isn’t sure about why the decision was made by Brent/Tiffany Aho to write the checks the way they did. 
    • Rick Huber stated no one broke the law. 
    • Becky Medler stated that she is done with Roy and his family trying to undo all of Justin’s contribution to the racetrack and the Club. 
    • Robby Rosselli indicated that if Justin would have said no to the pitman race, the Race Club would not have received $2,500.00. He also asked why Brent and Tiffany Aho are not present for this meeting. Roy Miller responded that they are stranded in Fargo due to road/weather conditions. Robby also stated that Brent said at the 11/16/2025 Special Meeting it was a done deal. 
    • Rick Huber stated his purpose as President is to move the Club forward, and that we are already 30 days behind schedule. 
  6. Scott Joern brought back the Championship banners, table covers, and remaining pit pass and grandstand pass he had from the Banquet and turned all items over to the Board. 
  7. Mass/Group Texting (ex: Rainout, Group Me, Signal, etc.)
    • Legends Dirt Nationals used The Band app and Bruce and Racelyn Rudland really liked it. 
    • Group Me app was discussed. Holly Johnson stated that with Group Me, users can have it send a text message when a message is posted. 
    • Signal app was recommended by Beau Simmons at the 11/16/2025 Special Meeting. Trish Strachen recommended MailChimp at the Special Meeting. 
  8. Track Prep – tabled
  9. Bank Accounts (authorized signers)
    • Dacotah Bank
      1. Motion by Wayne Johnson for updated signatures/account owners to Kelly Duchsherer (Treasurer), Chris Tuchscherer (VP), Rick Huber (President). Holly Johnson seconded. All in favor. Motion passed. 
    • Bremer Bank (Old National Bank)
      1. Motion by Chris Tuchscherer for updated signatures/account owners to Kelly Duchsherer (Treasurer) and Rick Huber (President). Wayne Johnson seconded. All in favor. Motion passed. 
    • Bravera Bank
      1. Motion by Wayne Johnson for updated signatures/account owners to Kelly Duchsherer (Treasurer) and Rick Huber (President). Drew Christianson seconded. All in favor. Motion passed. 
  10. 2026 Race Schedule
    • Scheduling Meeting – 11/29/2025 in Stanley, Rick and Robby will be attending. Everyone is welcome to attend. 
    • WOO Sprints (May 31, 2026)
      1. $50 pit fee across the board is set by SLS. 
      2. $49 for grandstand tickets. 
      3. There is a contract held with NDSF & SLS for use of the track. 
      4. There is a contract held with Nodak Race Club & SLS to operate the races.
        • Robby Rosselli, Justin Medler, and Ron Huettl negotiated with SLS for a $20,000.00 check to Nodak Race Club, which should give the Club approx. $10,000.00. 
          1. If the event rains out, we would not get this check. 
      5. Sponsorships are split with SLS equally if they sponsor the Sprint cars. If the sponsor only sponsors the Stock Car (supporting) class, the Race Club receives all of that sponsorship money. 
      6. SLS guarantees 18 cars, and NOSA promised between 10-12 cars. 
      7. The contract needs to be signed if the Board wants to commit to the event.
        • Chris Tuchscherer motioned to sign the contract with SLS Promotions for World of Outlaw Sprint Cars. Holly Johnson seconded. All in favor. Motion passed. Rick Huber signed the contract, and returned it to Robby Rosselli to send to SLS Promotions. 
      8. Papa’s Powerwheels
        • Scott Joern requested July 4th. This will have to wait to be determined until after the Scheduling Meeting this Saturday. 
      9. Dakota Classic Mod Tour
        • The Club’s hard end date by NDSF is July 5th, and we cannot host the Mod Tour on the 12th. 
      10. Scott Joern and Jesse Long indicated they would be willing to continue to do the Kids tickets and kid-related community events. 
      11. All-Stars of August
        • 47 stock cars, loss of $1300.00 (with a $5,500.00 sponsor)
        • 48 sportmods, profit of $4,269.00 (with a $11,500.00 sponsor)
        • 32 modifieds, loss of $1,563.00 (with a $10,000.00 sponsor)
        • 28 hobbies, loss of $15,000.00 (with $3,000.00 sponsor)
        • Bobbie Klabo spoke up about draw to watch the bigger classes, and that the loss on the Hobby Stock night is because it’s not a draw for fans. 
        • Chris spoke about financials. 
        • If we decide to do the big payouts, we need sponsors. 
        • Two classes will be together for the big shows for the two nights in August we are racing. 
      12. Legends Tour – Brandon called Rick Huber asking that Championship Night be held at Nodak Speedway. We held June 7th and June 14th as tentative dates. 
      13. WOO Late Models has a $81,000.00 purse, is ran differently than WOO Sprints. 
  11. Volunteers
    • Start thinking of where and who will fill empty spots.
    • Josh Edwardson – all volunteer hours were finalized, with August, September, and October individual month documentation provided to him, as well as a total number of hours. Josh asked that he still remain involved with volunteering in 2026. 
    • Deb Chapman will continue to line up national anthem singers
  12. Sponsors – Start talking to people. See above. 
  13. Track Equipment
    • Tom Henderson talked to Holly Johnson and Rick Huber about the tractors. All equipment is winterized (antifreeze). Lonn Satran is working on Dakota Truck & Farm to get Tom a personal tractor to use. Holly gave Tom an Officials shirt. 
    • The Heavy Hitch needs the tips replaced. Chris asked if it could get to his shop.
      • Another set of tips should be ordered to have on hand, as well as an extra set of hydraulic lines. 
    • Water Truck is at Wayne’s shop and needs significant repair. Wayne will pursue a deal with Farden to use some of their equipment. We may need to find a new water truck. 
    • Fire hydrant in the infield will need to be replaced. Robby said that Chad Strachen/CMT told him last week he would pour concrete around the hydrant at no cost to the Club if Justin Medler returns. 
    • Wyatt Olson is still committed to letting the Race Club use the wreckers as long as the same people are involved. 
    • Lonn Satran stated he is interested in purchasing the old white tow truck. 
  14. Magic City Car & Trade Show (March 28-29th, 2026)
    • Set up on Friday, March 27th
    • Raffle Car – Krys Yost has reserved a car for this if the Club is still interested. Scott Joern spoke on the 2024 Raffle Car and 2025 Raffle Car and the agreement with the Club for the Raffle Car.
      • Robby Rosselli motioned to pursue Raffle Car. Chris Tuchscherer seconded. All in favor. Motion carried. Scott Joern will be the point of contact for this. 
  15. Ticket booth/Grandstand
    • Kelly appointed to be in charge of Pit Trailer, Souvenir Trailer, Ticket booth, and Grandstand. Rick does not want Kelly being stuck in the Grandstand taking tickets. We are looking at other banks to provide volunteers for ticket taking. 
    • Bonnie Joern volunteered to continue Smoker’s Gate. 
    • Klabo’s (guest) offered to work in the Pit Trailer. 
    • Racelyn Rudland (guest) offered to work in the Pit Trailer. 
  16. Headsets
    • Holly has them all packed up and ready to be sent off to be serviced. It has been three years since they were sent to American Electronics. 
    • Bruce Rudland, Trever Haas, and Robby Rosselli asked that the Club look into replacing, even half of them, different radios that are more up to date. Jesse Long said he would research options and give the information to Holly or Robby. 
  17. Roy Miller brought up scheduling of the Rules Meeting. Rick indicated if this occurs it will be during the Car Show General meeting. 
  18. Beau Simmons called Rick about equipment for the fire and safety crew and has some equipment he is pursuing that is no cost to the Club, in exchange for a billboard or banner.
  19. Code of Ethics for the Board
    • Robby Rosselli motioned to enter Executive Session at 9:14pm in order to discuss Code of Ethics for the Board. Kelly Duchsherer seconded. All in favor. Motion passed. The Executive Session began at 9:17pm. It ended at 10:18pm. 

Next Meeting: The next board meeting will be on Monday, December 1, 2025 at 7:00pm at Staybridge Suites.
Meeting Adjournment: Motion with second to adjourn the meeting. Motion carried. Meeting adjourned at 10:28pm.