Present: Rick Huber, Chris Tuchscherer, Kelly Duchsherer, Wayne Johnson, Robby Rosselli, and Drew Christianson. Meeting called to order at 7:17pm.
Not Present: Holly Johnson
Minutes: The September 15, 2026 meeting minutes were presented and motioned with second to accept as written. Motion carried by voice vote.
Guests: Tom Henderson, Scott Joern, Kent Static, Dave Forthun, Rod Conway, Becky Medler, Brian Brown, Tiffany Aho and Bonnie Joern.
- Tom discussed the work that needs to be done on the track prep equipment over the winter.
- Rod wanted to discuss the 75th Anniversary and track prep equipment.
- Tiffany asked to see the audit that was done on the club financials in 2025. Kelly presented it to her. Miller Graphics gave a donation to the club for the banquet.
- Brian informed the board that members have asked him if they can look at the financials and membership listing.
Reports from Standing Committees:
- Hall of Fame (Kadi Ruby) – No Report given
- Membership (Chris) – No Report given
- Governance/Bylaws (Holly) – No Report given
Race Weekend Recap:
- 8/31/2026 – P&L for World of Outlaws Sprint Cars was provided.
Treasurer’s Report: The Treasurer’s Report was presented for discussion and review. A list of outstanding 2026 checks was presented. Brian discussed with the group that the minutes and bylaws should be filed with the North Dakota Secretary of State at the last board meeting of the this current board in his opinion. A request for mileage reimbursement was received from Holly Johnson for transporting the light plants to and from the track throughout the season. Motion with second to not pay Holly’s request for mileage reimbursement. Discussion was held. Motion carried by voice vote. Motion with second to approve/pay the bills. Motion carried by voice vote.
Unfinished Business:
- Awards & Banquet (October 24, 2026)
- Theater Room, food scheduled with Olive Garden.
- We have gathered some auction items. Items are still being gathered.
- Awards, Rick has ordered and received the championship jackets. Rick will check with Holly to make sure trophies/awards are being taken care of.
- Discussion was had about needing to make sure postcards are sent out as soon as possible as to not miss any deadlines according to the bylaws.
- Miscellaneous:
- Motor Magic Night 3 Rainout / Payout – Motion with second to pay each qualified car last place money for the features that were not ran or finished and to pay non qualifiers the previously non-qualifier pay. Discussion was held. Voice vote was made with four yes votes and one no vote. Motion passed with a majority yes vote.
New Business:
- (Kelly) Final September Payroll – Motion with second to pay Tom Henderson an extra day of pay for the time he spent cleaning and prepping equipment for the winter. Motion carried by voice vote.
- Purchase of New Water Truck – Motion with second to purchase the water truck that Keller Paving has for sale in the amount of $11,500.00. Discussion was had. Motion carried by voice vote.
Next Meeting: The next board meeting is Tuesday, October 13th at 7:00pm at Staybridge Suites.
Meeting Adjournment: Motion with second to adjourn the meeting. Motion carried by voice vote. Meeting adjourned at 9:08pm.
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