Meeting Minutes

Tuesday, September 13, 2022

All members present, 1 guest

Minutes
The August 30, 2022 minutes were presented and accepted as written by motion.

Treasurer’s Report
The Treasurer’s Report was presented for discussion and review. A motion was made and second to approve bills. Motion carried.

Old Business
Roy Miller attended the meeting to discuss the off season track prep. Roy presented a map of the track with notations on how the track could be fixed. Grades should be set and marked. Roy would contact people who would donate their time and equipment to help with the track work.
Motion made and second to allow Roy to work on the track to fix the drainage issues yet this fall. Motion carried.

Business radio licensing needs to be renewed prior to May 2023. Brandon will call on this to confirm the number of radio frequencies prior to making payment.

Yearbook
Kady Ruby has the proof and is awaiting final approval. The yearbook should be ready by the year end banquet in October.

New Business
Turn Nodak Pink
Cody McManigal from Trinity Foundation contacted Colleen Bertsch to set up a date for a check presentation. Brandon will get with Cody to set up a date and time. Motion and second to donate $5000 to Trinity Foundation. Motion carried.

Motor Magic Recap
The weekend went well. The club lost just under $1500 but we also put on a full show all three nights.
The races started late two of the nights so this will need to be addressed next season. The race announcers need to make sure that they start the national anthems ten minutes prior to the race start time so the races are not delayed.

Banquet
Jackets will be awarded to the champions and runners up.

Postcards for Annual Meeting
State of the track
Financial Report
Class Discussion
Elections
Banquet – October 29 – NDSF Theatre Room
Tires/Barrels left at the track
Robby will take the steel barrels and Jeff will take the plastic barrels.
Jeff will haul the tires to the dump and the board will reimburse him for the cost of disposal.
Bobcat
Need to dispose of this piece of machinery. Robby and Jeff will contact interested parties to see if they are interested in buying the bobcat for parts.

Next Meeting
The next Executive Board meeting is scheduled for Tuesday, September 20, 2022 at 7:00 pm at the Clarion Hotel.

Meeting Adjournment
Motion and second to adjourn meeting. Motion carried.