Meeting Minutes

Tuesday, April 18, 2023

Minutes

The April 3, 2023 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to pay the bills. Motion carried.  

Old Business

1. Car Show Updates

• General Meeting will not be held as notifications were not sent out as outlined in the by-laws.
• Advertising will start on Thursday.
• Car Show Setup –
  • Several booths have been sold. Rick will be in charge of booth placement. Booths need to be set up.
  • Kelly will be in charge of the back room.
  • Classic cars will manage themselves. We will be available for assistance.
  • Car smashing will be located in the northeast corner of the room.

New Business

1. Capital Scale has been contacted to take a look at the scale for calibration.
2. Track Updates –

• Roy Miller attended to give an update on the track prep. Back wall has been repaired and turns three and four are done. Railroad ties were donated and have been set in place. Guard rails and barrier have been done. Turns one and two are close to being done. The club needs a blade for weekly track prep. Equipment dealers will be contacted to see if there are any available for rent. Motion and second to purchase blade from Gravel Products for $15,000 or as a trade out. Motion carried.
• Scott Joern has talked to Mark Appelt to come in and spray paint the wall, barriers, guardrails and tires. Motion and second by Chris Tuchscherer, to purchase what is need to complete the job. Motion carried.
• Justin Medler has been approached by Wolla to pick rocks off of the track. Motion and second to allow the rock picking to take place. Motion carried.
• Discussion was held with regard to the over and above volunteer help that an individual has given the club. Motion and second to give two season grandstand passes and one season pit pass. Motion carried.

3. Donation Request Levels –
   • Tier 3 – 4 Flex Tickets
   • Tier 2 – 8 Flex Tickets
   • Tier 1 – 2 Season Passes

There was a request for a donation for the Mags Benefit. Motion and second to donate to this cause. Motion carried.

4. Beau Simmons attended with an update on what emergency equipment needs to be purchased and/or updated in order to pass inspection. Motion and second to approve purchases needed for the upcoming season. Motion carried.
5. 2023 payout schedule has been finalized and a copy will be given to the accountant.
6. Profit/Loss reporting is being reviewed to make sure weekly income/expenses are captured as accurately as possible.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, April 25, 2023 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn meeting. Motion carried.