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MEETING MINUTES 3/27/2025

by | Mar 30, 2025 | News | 0 comments

Present: Justin Medler, Kelly Duchsherer, Robby Rosselli, Wayne Johnson, and Scott Joern. Meeting called to order at 8:30pm. 

Not Present: Rick Huber & Holly Johnson

Minutes: The March 11, 2025 meeting minutes were presented and motioned with second to accept as written. All in favor. Motion carried. 

Treasurer’s Report: The Treasurer’s Report was presented for discussion and review. 

  • DEPOSITS:
    • Paul’s Towing sponsor check for $3000.00 received on 3/12/2025. 
    • Big O Tires for $2500.00 received on 3/20/2025. 
    • Affinity FCU for $900.00 received on 3/20/2025. 
    • Minot Automotive for $4000.00 received on 3/20/2025. 
    • Enerbase for $3000.00 received on 3/21/2025. 
  • BILLS PAID:
    • Auto Value for $360.07 for jacks. 
    • Kelly Duchsherer $25.00 for PO Box combo change. 
    • Lowe’s Printing bills for $204.25 (2025 Posters/All Stars August Posters). 
    • Lowe’s Printing bills for $370.88 (WOO Tickets). 
  • BILLS TO APPROVE/PENDING:
    • Beau Simmons $75.66 for Medicine Supplied/Fire Rescue. This item was previous approved for purchase. 
    • Patriot Fire & Safety $175.00 for Fire Supplies/Fire Rescue. 
    • Lowe’s Printing
      • $118.25 (General Meeting Postcards)
      • $108.32 (General Meeting Mail/Postage)
      • $123.63 (Sport Compact Raffle Tickets)
    • Lyle Heide $715.78 for Accounting Services from 1/18/2025-2/20/2025.
    • MyRacePass annual subscription is coming due on 5/11/2025 for $599.00. Will be upgrading to the Premium account for $799.00 in order to have push notifications. 
    • T&S Manufacturing $13,999.99 to finalize purchase of Heavy Hitch. 
    • Computer Store purchase of laptop, printer, and toner cartridge for Board of Directors Treasurer’s use for $1965.10. 
    • 3000 laser checks will be ordered to use in 2025. Remaining checks from the last batch have the previous Treasurer’s address on them. 
    • Club to spend $300 on Donny Schatz Racing apparel for the car show. 
    • There are outstanding checks totaling $5,659 from 2024. Treasurer will put a stop payment on all of them.

Motion with second to approve/pay the bills. All in favor. Motion carried. 

Old Business:  

  1. Track Equipment – Will discuss next meeting. Remaining payment ($13,999.99) for Heavy Hitch to T&S Manufactured was approved by to be paid.
  2. 2025 Sponsorships
    • Continuing to work on visiting potential sponsors and partners for 2025. 
    • Spreadsheet updated with checks received, proposals delivered, and other businesses who showed interest.
  3. Car Show (April 5-6, 2025)
    • Switching to Magic Place room for space and set-up logistic reasons.
      • Four board members voted yes via text message to make this switch. Two abstained. 
    • General Meeting – Saturday, April 5th at 1:00pm
    • Raffle Car – Raffle tickets are ready to be sold. Tickets were distributed to Board of Directors to sell.
  4. NOSA Winged Sprints (May 4, 2025)
    • No updates.
  5. WOO Late Models (June 29, 2025)
    • No updates.
  6. INEX Legends Winter Nationals (Oct 9-11, 2025)
    • No updates.
  7. Volunteers/Paid Employees
    • Volunteer prep meeting and meal will be held on 3/30/2025 at Homesteaders. 
    • Tech Inspectors – negotiated $400/night for 2025. Approved via text on 3/12/2025. All in favor. 
  8. Miscellaneous
    • Pit Trailer Title – yet to complete
    • Facebook
      • Updated pricing in Info section to reflect current prices (last prices were from 2021).
      • Added two from the Board of Directors as full control admins of the Facebook page. 
  9. MyRacePass
    • Next subscription/annual payment will be on 5/11/2025 for $599. Upgrading to the Premium level subscription for $799 ($200 more than the Plus plan we currently have) to be able to send Push Notifications through the app, rather than relying on posting things on socials and change things within the events. Having Push Notification feature would allow this process to be more streamlined. 

New Business:

  1. Donny Schatz Racing apparel donation equaling. Club will spend $300 and a donation of more than that amount was donated for the Car Show. 
  2. 2025 Class Champions – Legends, Wingless, Slingshots
    • 5 regular classes will have Class Champions in 2025.
    • Slingshots will also have a Class Champions awarded in 2025. 
  3. Small track financial support/sponsorship was discussed per request from a local track to support them financially. Discussion was tabled. 
  4. Pits are getting more pavement put in by NDSF from pit gate to the club building. 
  5. IMCA packet received in the mail and put in the pit trailer. 

Next Meeting: The next board meeting will be on Wednesday, April 2, 2025 at 7:00pm at Staybridge Suites. 

Meeting Adjournment: Motion and second to adjourn the meeting. Motion carried. Meeting adjourned at 9:30pm.