Meeting Minutes

Tuesday, May 24, 2022

1 member absent, 2 guests present

Minutes

The May 17, 2022 minutes were presented and accepted as written by motion

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. A motion and second to approve report. Motion carried. Motion to pay the radio licensing. Motion carried.

Kelly and Colleen will be on vacation May 31 – June 12. Rick Huber will do the deposits and Brandon will pick up the payout checks, sign them and put them in the mail or hand out at the next race.

Old Business

 None.

New Business

Discussion was led on the driving of a Hobby Stock Car on what took place at the May 22nd race. The driving was reckless and dangerous causing numerous accidents during the feature race. After discussing the issue, a motion was made by and seconded, to suspend the driver for the May 30th and June 2nd races and probation for the remainder of the 2022 season. Motion carried. A letter will be drafted and sent certified overnight delivery to the driver.

Discussion was held on the race format for the topless night race so that Jen can make sure she can set it up on the computer. Entry fee is $100 for A Mods and $50 for Sport Mods. This includes the car and driver. The entry fee for sling shots will be for the pit crew only. Also, Bruce will be reminded to acknowledge Gravel Products and Too Dark Motor Sports for their support of the race.

This season, drivers will be given kids tickets to hand out after the races.

Kids Day at High Air Ground has been tentatively scheduled for June 18th. This discussion will be tabled to the next meeting as Scott Joern is putting this together.

Pit/Grandstand Passes

There was some confusion as to the price of season Grandstand passes and Pit passes. Normally, passes are offered at a discount at the car show, but since it was cancelled the prices remained into effect until opening night. Because opening night has been postponed several times, some individuals were charged full price on opening night. Going forward, reductions prices will be honored until 6:00 pm on opening night.

VFW 50/50.

VFW already has a gaming license and this would conflict with a county permit to hold a 50/50 drawing on one race night. VFW will work with the HOF to offer volunteers one night and HOF will make a donation to the organization for their volunteer efforts.

Race Recap/Concerns.

The track held up better than anticipated. Track was rough but better than the practice night. Levi Wald will have his pro-till there every Sunday night to help with track prep. The board will provide a waiver to ensure the club is not held liable for any damage that could occur to the equipment during the race since Levi is offering the equipment to the club.

A driver with a flat tire continued to race despite being told to pit. Should this occur again, the black flag will be implemented for safety. 

Cat walk is insured for $40,000 and we need to know if additional insurance is needed. Brandon will contact the insurance agent to inquire about total replacement cost and additional premium.

If additional equipment is to be added to the policy, the make, model, year, serial number and value will need to be provided.

The transponders that the club has available were all rented this last race. Jen did say that one of them does not charge and one does not work at all. The board discussed the purchase of additional transponders. The cost of a non-subscription transponder is $599. This will be an ongoing discussion since transponders are difficult to find.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, May 31, 2022 at 7:00 pm at the Clarion Hotel.

Meeting Adjournment

Motion to adjourn meeting. Motion carried.