Meeting Minutes

General Meeting

Sunday, April 21, 2023

All present.

Meeting Call to Order

Current president called the meeting to order at 1:00 pm.

Minutes

Motion and second to approve General Meeting minutes from October 22, 2023. Motion carried.  

General Meeting Topics

1. Fire extinguishers will be required in the race trailers in the pits. Checks on all pit trailers will be done the first two weeks of racing and randomly thereafter for the entire season.
2. Safety prechecks will be done on practice day and opening night.
3. Transponders will not be rented out this year. The club has a few that will be available to use if a racer’s transponder quits during the races.
4. New mascot suit has been ordered and should be here prior to the season ending.
5. There is a traveling fund for Sport Compacts. Racers are required to attend all scheduled races at Bottineau, Mandan, Underwood and Minot to qualify and purse will be awarded at season end.
6. Memberships are being tracked through a jot program through Square. Physical cards will still be given out.
7. Drivers need to pay for pit stalls no later than opening night.
8. State of the track.
   • The board will be discussing the purchase of an additional tractor at Tuesday’s meeting on April 23, 2024.
   • New sheepsfoot was given to the club, thanks to the efforts of Wayne Johnson.
   • Schatz water truck has been repaired.
   • Second water truck is in bad shape. Decision will be made on whether to repair or buy new. There is an upcoming auction and the board will look into the possibility of getting one there.
   • Versatile has had work done on it.
   • Cultivator needs to be repaired. The State Fair has offered their assistance. The board will have Jeff Barta work with them to do the repairs.
9. Championship night will be June 30, 2024.
10. Practice will be 12-6 on April 28, 2024.
11. The Monte Lundy family will be sponsoring a memorial race and will provide the purse for the modifieds.
12. A suggestion was brought to the board that trophies be awarded to drivers who finish 3rd through 10th place. Recognition will be given to those drivers at the year-end banquet.
13. Financials were presented.
14. Hot pits have a sponsor this year.
15. The board addressed a rumor that the Sport Compact class is being eliminated. The class is not being eliminated and, in fact, the club held a raffle to give away a sport compact car so that this would entice new driver participation. Thanks to Krys Yost for providing the car. The board also extended a thank you to all sport compact car families for their continued support of the class. Raffle proceeds will go toward the slingshot class.
16. Party in the pits will be discussed at the next regular board meeting.
17. Question posed on the profit vs. non-profit status of Nodak Racing Club. The club is not a charitable organization, and since there are no shareholders and no members are paid, the club is considered a non-profit by the State of North Dakota. The club does file the proper tax forms and pays both federal and state taxes annually.
18. State Fair is looking to pave the pit area in 2-3 years.
19. Technicians are in place and will let the club know what they require. The club is looking to build a flat area for inspections.
20. Staging lane is being worked on and is about half done.
21. Rear bumpers on mods and sport mods need to be pulled out so that the wreckers can easily hook on to cars when needed.
22. HOF needs donations for the Hall of Fame Wall that has been designed. The wall will be located under the grandstand. Kadi Ruby has been working the NDSF.
23. The deadline to submit information and bios for the yearbook is the second week of May.

Next Meeting

The next General Board meeting will be scheduled during the banquet in October.  

Meeting Adjournment

Motion and second to adjourn meeting. Motion carried.

Meeting Minutes

Tuesday, April 16, 2024

Six present, one absent, one guest.

Minutes

The April 2, 2024 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to approve the bills. Motion carried.

Clarification was made with regard to the clububerHuber’s profit vs. non-profit status. Since the club does not have shareholders and board members who profit from the club, the State of North Dakota considers the entity a non-profit, even though the club is not a charity. The club does file a Form 1120 each year and pays federal and state taxes.  

Business to Discuss 

1. Scott Lovejoy attended the meeting to let the board know that he will do the race photography for the 2024 season. Expectations were discussed to ensure that Facebook is updated on Monday after the race.
2. Car Show security is in place.
3. Sign board for Harris Oil will go in the hot pits.
4. The car show is April 20 & 21.
5. All tracks contacted with regard to a compact car tour are on board. Tracks participating are Bottineau, Mandan, Underwood and Minot. To qualify for the season ending purse, all compacts must attend all scheduled races at all four tracks.
6. Dakota Square Mall contacted the club asking we would be interested in displaying cars. After discussion, the board agreed to pass on this offer.
7. Motion and second to pay for the track work for the 2024 season. Motion carried.
8. Trackside will be required to purchase pit passes for anyone working his trailer this year.
9. Clarification on what is expected in the pit trailer was discussed. Laurie Johnson will be in charge of the trailer and will work closely with the board to ensure security is maintained.
10. Suggestion to the board that recognition needs to be given to the filler cars through 10^th place at the annual banquet. Discussion will be tabled to a later date when banquet planning starts.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, April 23, 2024 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.

Meeting Minutes

Tuesday, April 2, 2024

All present, none absent, one guest.

Minutes

The March 5, 2024 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to approve the bills. Motion carried. uberHuber

Business to Discuss 

1. The compact car has been built, test driven and is ready for the raffle. The car will be displayed at the car show. Raffle tickets will be ready to pick up in the next day or two.
2. Motion and second to have a compact purse based on racing four times at four different tracks. This motion will be tabled until we hear back from the other participating tracks.
3. SRT needs to be contacted to ensure that internet service is available for the car show.
4. Ear plugs have been offered to the club for sale.
5. Safety tech will be done on opening night. We will reach out to the same individuals who teched last year to make sure they are on board.
6. Mod Tour will take place at the same tracks as last The feature event will be 24 cars as opposed to 28 cars in the past. Each track will be responsible for shirt sales both in the pits and under the grandstand. Gate admission will be $20 for the tour.
7. For the July 4^th race, the ticket window will remain open as normal.
8. Magic City Oil will give Nodak a contract for bulk fuel.
9. Jeff Barta inquired as to the cultivator repair. The board will have Jeff take the lead on ordering parts and doing the necessary repairs.
10. Motorcycles for the car show will be down this year.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, April 16, 2024 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.

Meeting Minutes

Tuesday, March 5, 2024

Six present, one absent, one guest.

Minutes

The February 13, 2024 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to approve the bills. Motion carried. uberHuber

Business to Discuss 

1. Beau Simmons attended the meeting to update the board on the safety equipment. First aid supplies need to be replenished and the fire extinguishers need to be taken in to be tested and charged. Motion and second to have Beau get the safety equipment ready for the season. Motion carried.
2. Pit trailer personnel are in place.
3. Sponsorships received to date were reviewed. There are two race nights and one class that still need sponsors.
4. The board would like to continue ticket sales at Xpress Mart. Justin will reach out to Enerbase to set up this year’s sales.
5. Aaron Turnbull bought the mod tour. There is a meeting scheduled on Sunday and Robby will attend and give the board an update.
6. A compact car raffle will be held at the car show. Tickets will be $50 each with a total of 100 tickets to be sold. Krys Yost will build the car. The club will pay for the parts and Krys will donate his time for the build.
7. The Minot Fireworks Association held a meeting and they will have a booth at the car show.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, April 2, 2024 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.

Meeting Minutes

Tuesday, February 13, 2024

All present, none absent, two guests.

Minutes

The January 30, 2024 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. There are no bills to approve. uberHuber

Business to Discuss 

1. The vice president of Dakota Cruisers attended the meeting. Their club will be participating in the Minot Car and Trade Show in April. They have begun promoting the show within their club and hope to have 50 cars to show. Participants do not need to be members of the Dakota Cruisers to show a car. Move in will take place Friday at 9:00 am prior to the start of the show on Saturday.
2. The HOF induction process changes have been reviewed by the board. Motion and second to accept proposed changes, and keep the voting at 75%. Motion carried.
3. Kadi Ruby would like to start planning the 75th Anniversary of Nodak Speedway.
4. Memberships for the 2024 season need to be tracked better going forward. The board has a volunteer who has come up with a way to track this through square.
5. There are two people who will be able to assist in the pit trailer so far.
6. Sponsorships to date were reviewed.
7. Notifications for the general meeting need to be sent out early April.
8. Sign boards need to be looked at and signs made for new sponsors.
9. Radio ads need to be booked. Radio stations will be contacted.
10. The Ward County Sheriff’s Department has been given the race schedule so they can get security scheduled those nights.
11. The board donated tickets to South Prairie School for their fundraiser.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, February 27, 2024 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.