Meeting Minutes

Tuesday, July 2, 2024

All present, none absent, five guests.

Minutes

The June 18, 2024 minutes were presented with minor corrections and accepted as written by motion and second. Motion carried.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to approve/pay the bills. Motion carried.

Business to Discuss 

1. A list of the memberships collected to date was presented. The list will be kept up to date as it is referenced at the election meeting to be held in October.
2. The contractors tasked with track removal/prep attended the meeting to discuss with the board how the track removal and demo derby prep will take place. The track wall will be taken down on Sunday night and the equipment in the infield will be moved starting the Monday after the mod tour.
3. New ipads were purchased as the current refurbished ipads no longer charge or hold a charge. Motion and second to sell the old ipads for $50 each. Motion carried.
4. Mod tour t-shirts will be here tomorrow. The price will be $25 each.
5. The treasurer will look into getting a second debit card for the board.
6. Championship shirts will be ordered so that they are available to sell when the races resume in August.

Next Meeting

The next board meeting is scheduled for Tuesday, July 16, 2024 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.

Meeting Minutes

Tuesday, July 16, 2024

All present, none absent, one guest.

Minutes

The July 2, 2024 minutes were presented and accepted as written by motion and second. Motion carried.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to approve/pay the bills. Motion carried.

Business to Discuss 

1. Fast Shaft qualifier races are August 4th for stock car and August 18th for modified class. Purses will be posted for these races.
2. Purses will be adjusted for the August races in order to attract racers, given that August racing drops off.
3. Another power supply and wiring harness for the radios to have on hand as a backup have been ordered.
4. Demo derby will be taking place on Monday, July 22 at 7:00 pm. The board will be collecting pit fees and will do the payouts at the end of the show.
5. Candy for the parade will be picked up.
6. Sport Compact races on Saturday and Sunday at Motor Magic will have an additional purse.
7. World of Outlaws is interested in coming to Minot. The boards will be in contact with the group to get this event scheduled in the future.
8. Kadi Ruby attended to let the board know that one driver was voted into the Hall of Fame. She is asking the board to amend the rules for induction in other categories so that the person with the most votes can be inducted. Motion and second to amend the rule as requested. Motion carried.
   • Kadi contacted the board the next day and asked to withdraw her request to amend the rules of induction. Upon reflection, she felt that it was not her place to make the request given the HOF Board worked hard to make the nomination and voting process fair to all. The board has withdrawn its motion and approval.
9. Motion and second to purchase an 18 volt Milwaukee impact wrench to replace one that is no longer usable. Motion carried.

Next Meeting

The next board meeting is scheduled for Tuesday, July 30, 2024 at 7:00 pm at the track. If the board is unable to get on the track on July 30th then the board will meet Wednesday, July 31 at 7:00 pm.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.

Meeting Minutes

Tuesday, June 18, 2024

All present, one guest.

Minutes

The May 28, 2024 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to approve/pay the bills. Motion carried.

Business to Discuss 

1. Kadi Ruby attended the meeting to update the board on the progress of the Hall of Fame wall. The quote for the wall came in at $19,560 plus $9,600 for an additional enclosed glass display case on each side of the wall. Final approval will be needed from NDSF. The goal is to start the work sometime in August. The 2024 yearbooks are available for sale at the souvenir trailer. The black and white copies are $10 and color copies are $25. Hall of Fame induction will be scheduled for Wednesday, July 17th.
2. The slingshot purse will be paid out over five nights based on $40 for each car. A separate drivers slingshot meeting will be held after the main drivers meeting. Wayne Johnson will be point of contact.
3. Mod Tour payouts will be sent to our accountant.
4. 100 Mod Tour t-shirts have been ordered and will be sold for $25 each.
5. Track needs to be cleaned up prior to championship night. The fence needs to be touched up, weeds taken care of and signs pressure washed. This is dependent on the weather.
6. We are having issues with the ipads not charging and card readers not syncing up to the ipads. New ipads and card readers will be purchased so that we have them for the remaining season.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, July 2, 2024 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.

Meeting Minutes

Tuesday, May 28, 2024

All present, two guests.

Minutes

The May 21, 2024 minutes were presented and accepted as written by motion. Motion carried.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to approve/pay the bills. Motion carried.

Business to Discuss 

1. Minot Fireworks Association attended the meeting to discuss the partnership between the Minot Fireworks Association and Nodak Speedway. Motion and second to donate $5000 to the Minot Fireworks Association. Motion carried.
2. Sunday’s race was cancelled due to heavy rains and rain checks were issued to be used at any future race. The Pit Party in the Dirt was still held. Monday’s race went on as scheduled and the crowds were good.
3. Drivers were reminded that they are to stay with their car should there be any accidents during their race. This is for their safety as well as the safety of the rescue crew.
4. The same goes for crew members. Crew members are to stay off the track. Violations will result in a fine imposed on the driver of the pit crew. This was the case on Monday night. Motion and second to levy a fine of $250 against the driver of the car for the pit crew violation. Motion carried.
5. Sponsorship list was reviewed.
6. Points sheets will be updated weekly and car numbers will be added along side the drivers’ name.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, June 18, 2024 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.

Meeting Minutes

Tuesday, May 21, 2024

Five present, two absent, no guests.

Minutes

The May 14, 2024 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to approve/pay the bills. Motion carried.

Business to Discuss 

1. Crowds were light due to weather conditions and sport compacts having a night off.
2. Pit party is scheduled for Sunday, May 26th after the races.
3. The north doors are consistently blocked open so we will have to monitor this to make sure it does not continue to be a problem.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, May 28, 2024 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.