701.822.RACE (7223) racenodak@gmail.com

MEETING MINUTES 5/17/22

1-8-2018

Meeting Minutes

Tuesday, May 17, 2022

All members present, 1 guest

Minutes

The May 9, 2022 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. A motion was made to pay the outstanding bills and approve report. Motion carried.

Kelly and Colleen will be on vacation May 31 – June 12. Rick Huber will do the deposits and Brandon will pick up the payout checks, sign them and put them in the mail or hand out at the next race.

Jeff Barta presented receipts for items/parts purchased for work on the catwalk and water truck. Motion to reimburse Jeff. Motion carried.

Motion to sponsor a hole for $500 for the Minot Fireworks Golf Tournament. Motion carried.

Old Business

Check was received from Dakota Trackside for $666.66 for the 2021 Mod Tour sponsorship.

New Business

Beau Simmons attended the meeting to ask the board to consider replacement of the water tank on one of the fire trucks. The cost for a replacement tank would be $750. The tank is 300 gallons with a foam cell system. Motion and second to purchase the tank. Motion carried. Beau also worked with Dakota Fire Extinguishers to trade off extinguisher maintenance and rentals for sponsorship.

The Boys Scouts pinewood derby can be run any time after the first week of June.

The board reviewed the vehicle insurance coverage and found that there are vehicles and equipment that are not on the policy. Jeff Bara will get the information needed for including the additional equipment on the policy. Ole Olson now requires liability coverage on his equipment. Motion and second to pay the $500 liability premium for the tow trucks. Motion carried.

Track Prep Update

Track is being worked on. There is still quite a bit of moisture on the track. Brock is working at packing the track and hoping to get the track sealed before the next round of moisture predicted on Thursday and Friday. The track will be inspected on Saturday and a decision will be made on cancelling Sunday’s race. 

Pizza Ranch Turn Nodak Pink

Jeff and Scott talked about approaching Pizza Ranch to hold a Turn Nodak Pink fundraiser in order to raise additional money for the Trinity Cancer Center. Discussion will be ongoing.

Larry/Nic Script

Discussion was held on how to recognize the season sponsors during the races. A script will be formatted and customized for each race night.

Brandon informed the board that Dakota Heat will provide volunteers through the month of June.

 

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, May 24, 2022 at 7:00 pm at the Clarion Hotel.

 

Meeting Adjournment

Motion and second to adjourn meeting. Motion carried.

MEETING MINUTES 5/9/22

5/9/2022

Meeting Minutes

Monday, May 9, 2022

Two members absent, 1 guest

Minutes

The May 2, 2022 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. A motion was made to pay the outstanding bills and approve report. Motion carried.

Kelly and Colleen will be on vacation May 31 – June 12. Rick Huber will do the deposits and Brandon will pick up the payout checks, sign them and put them in the mail or hand out at the next race.

New Business

Two sponsorships have been sold and invoices are needed for Bray’s and Heritage Repair.

Boys Scouts June volunteer opportunity discussion will be tabled to the next meeting since Rick Huber is not in attendance.

The Profit/Loss sheet was reviewed and race night costs adjusted based on increases in fuel and insurance.

Practice Day Recap

Overall, the day went very well. Cars that showed up were able to get in a fair amount of practice time.

Catwalk Update

Once the weather clears, work on the catwalk will start again.

Equipment may need to be rented to complete the work properly and safely.

Beck TV has approached Brandon to televise the races statewide every Sunday night with a guarantee of 30 % of $2500 to the club. This discussion will be continued to the next meeting.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, May 17, 2022 at 7:00 pm at the Clarion Hotel.

 

Meeting Adjournment

Motion and second to adjourn meeting. Motion carried.

MEETING MINUTES 5/2/22

5/2/2022

Meeting Minutes

Monday, May 2, 2022

All Present, 1 guest

Minutes

The April 25, 2022 minutes were presented and accepted as written by motion

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. A motion was made to pay the outstanding bills and approve report. Motion carried.

Old Business

College Night

If a May date will not work prior to the race season start, the suggestion was made to hold it in August when students return for the upcoming academic year. IMCA Licenses

The club has five IMCA licenses that were given to the club for the banquet to sell. Due to inclement weather, the banquet was cancelled. The board will offer these licenses at the pit trailer. One license per class will be offered.

New Transponders

Two transponders need to be replaced. The old versions have been discontinued and non-subscription transponders are $599 each. The club currently has eight remaining available for rent. Rental will be tracked on a weekly basis, and if there is a need for additional transponders, the club will look at ordering.

Donation Items

During the course of the season, the club receives requests for donations from various organizations for fundraisers. The board will provide a standard basket of two shirts, two adult tickets and two kids tickets. Each request will be considered as they are received.

The club received a request from FUGGS asking for a donation for their fundraiser. The board agreed to give them two shirts, two adult tickets and two kids tickets.

Championship T-Shirts

Robby ordered the shirts and they should be here this week. Bill has been submitted for payment.

Ticket Booth

There is difficulty finding volunteers. Motion and second to have Brandon and Jeff approach organizations to provide volunteers, both adults and students, and Nodak will pay the group $200 per night. Motion carried.

Yearbooks

According to the square report, the club sold 107 of the 200 yearbooks ordered last season. Scott will get pricing on bundles of 100, 150 and 200. A decision will then be made on how many yearbooks to order.

Opening Night

NDSF cannot turn on the water under the grandstand as the temperatures are still too cold. In light of this, opening night will be May 15th, weather permitting. A motion was made to hold practice on May 8th from 12-6. Motion carried. Cost to participate is $20/person.

Car show ticket prices will be honored through the closing of the pit gate on the opening night of racing.

A question was received during the meeting with regard to booster night. The first night of racing will be booster night.

Pit stalls must be paid for prior to the pit trailer closing on opening night.

Weather/Race Cancellation

The decision to cancel races based on the weather will be made as needed by noon on race day.

 

Next Meeting

The next Executive Board meeting is scheduled for May 9, 2022 at 7:00 pm at the Clarion Hotel.

 

Meeting Adjournment

Motion and second by to adjourn meeting. Motion carried.

MEETING MINUTES 4/25/22

4/25/2022

Meeting Minutes

Monday, April 25, 2022

All members present

1 guest

The April 18, 2022 minutes were presented and accepted as written by motion

The Treasurer’s Report was presented for discussion and review. A motion was made to approve report. Motion carried.

Kids Tickets

Motion made to give away 500 kids tickets for distribution.  Motion Carried

Volunteer Meeting

Will be held at Pizza Ranch on Saturday, April 30 at 4:00 pm. They are paying for 30 meals.

Work Day

 Going to the track on Tuesday and Wednesday to try to get to the building so that the souvenir trailer can get moved and signs out to be put up. Due to the muddy conditions, the race track will be off limits until it is dry. Board will be watching the weather as opening day is being pushed back again. 

Motor Magic

Discussion was held with regard to having sprint cars participate. Last year’s participation was only eight cars and the cost to the club was significant.  Motion to include the sprint cars, motion carried

Next Meeting

The next Executive Board meeting is scheduled for May 2, 2022 at 7:00 pm at the Clarion Hotel.

 

Meeting Adjournment

Motion to adjourn meeting. Motion carried.

MEETING MINUTES 4/18/22

4/18/2022

Meeting Minutes

Monday, April 18, 2022

1 Member absent
3 Guests in attendance

Board was updated with the progress on the track work. Dug out gravel and there is plenty of dirt. Turns three and four are done and the power line was buried deeper so there shouldn’t be any issues in the future. Bill was presented for payment.

Plans are to work on the front part of the track around fair time

HOF awards/inductions TBD.

 

The March 28, 2022 minutes were presented and accepted as written by motion

 

The Treasurer’s Report was presented for discussion and review. A motion was made to approve report and pending bills. Motion carried.

 

Water Truck Update

Parts for front end have been picked up. Repairs need to be done with a decision to be made as to when and how to get the truck into a shop.

Schatz truck hasn’t been touched yet. Needs to be looked at prior to opening race day.

 

Car Show

Due to the blizzard April 12-14, a motion was made to cancel the car show. 

Silent Auction will be held May 29th during Military Appreciation Night under the grandstand.

In lieu of a banquet, awards will be handed out opening night of racing with date TBD based on weather.

Motion made to tentatively hold the practice race on May1st noon – 6:00 with opening night tentatively scheduled for May 8th.

Discounted Pit passes and Season passes will be sold under the grandstand opening race night only since we had to cancel the car show.

The Boy Scouts will be contacted about holding their Pinewood Derby opening race night under the grandstand. 

Discussion was led to contact those who were going to display motorcycles at the car show if they would be interested in a display in June under the grandstand.

Contact WGO to do their remote on opening race day.

 

New Business

Hall of Fame

Nomination and induction process changes. Motion to accept changes as presented below. Motion carried.

Nominating Committee will meet between the months of January and March.

Nominees become ineligible for nominations for two years after appearing on the ballot for three consecutive years and not receiving the votes needed for induction.

Hall of Fame Chairperson is removed and replaced by a Hall of Fame Inductee on the voting panel.

 

Military Appreciation Night is May 29th.

VFW will present Color Guard; prayer will be by the DAV.

Military vendors will be permitted to set up under the grandstand so long as they only hand out information. Sales are not permitted.

VFW requested doing a 50/50 during the Military Appreciation night so long as their permit is in order with the NDSF.

 

Catwalk

Need a telehandler to install the catwalk extension. Contacting Acme Electric about getting a deal on a rental.

 

Cultivator

Depth limit needs to be adjusted now that the track has been worked on.

State Fair Parade

Board has submitted the registration form.

 

The next Executive Board meeting is scheduled for April 25, 2022 at 7:00 pm at the Clarion Hotel.

Motion to adjourn meeting. Motion carried.