701.822.RACE (7223) racenodak@gmail.com

MEETING MINUTES 8/2/22

8-2-2022

Meeting Minutes

Tuesday, August 2, 2022
All members present

Minutes
The July 19, 2022 minutes were presented and accepted as written by motion and second , accepted.

Treasurer’s Report
The Treasurer’s Report was presented for discussion and review. A motion was made and second to approve bills. Motion carried.

Enerbase still owes the club money from ticket sales from Memorial Day weekend and the Mod Tour. Their sponsorship is also owing. An invoice will be sent as a reminder.

 

Old Business
Business radio licensing needs to be renewed prior to May 2023. Brandon will call on this to confirm the number of radio frequencies prior to making payment.

 

New Business
Demo Derby Recap
Overall, positive feedback on the event.
The only complaint was the dead time between the heats.
Next year, Nick Hulberg will assist with announcing.
Given the amount of extra work required to prep the track for the horse race the next night, the demo derby needs to be held the second night and the horse race the first night.
Motion and second to pay Taylor Picard and Lance Johnson $1,000 and Sam Crowell $3,000 for their efforts in putting on this event. Motion carried.

Enduro Race
Brandon sent out the payout schedule for the Enduro. Entry fee is $100 for the car and driver and a $25 pit fee for all additional individuals.
Pit gate will open at 4:00 pm.
Pace car will be used.
Payouts will be handed out after the race no later than 10:00 pm.

Next Meeting
The next Executive Board meeting is scheduled for Tuesday, August 9, 2022 at 7:00 pm at the Clarion Hotel.
Meeting Adjournment
Motion and second to adjourn meeting. Motion carried.

MEETING MINUTES 7/19/22

7-19-2022

Meeting Minutes

Tuesday, July 19, 2022

All members present, 3 guests

Minutes
The July 5, 2022 minutes were presented and accepted as written by motion

Treasurer’s Report
The Treasurer’s Report was presented for discussion and review. A motion and second by to approve pending bills. Motion carried.

Enerbase still owes the club money from ticket sales from Memorial Day weekend. An invoice will be sent as a reminder.

Old Business
Business radio licensing needs to be renewed prior to May 2023. Brandon will call on this to confirm the number of radio frequencies prior to making payment.

Dakota Truck and Farm replied on the water tanks with prices for a 3200 gallon tank, a 3500 gallon tank and a 4400 gallon tanks. A quick estimate of $20,000 was given to replace the existing tank.

New Business
Mod Tour recap
The night went well and the features put on a good show.
There was some disagreement with track prep and as a consequence, we may have lost the volunteer track crew.
Motion and second to pay Nick Hulberg $150 for assisting with the Mod Tour. Motion carried.

State Fair Parade
Purchased the candy to toss at the parade.
Two vehicles are permitted under the parade registration. A car on a trailer will be pulled behind one vehicle and the Nodak sign will be pulled behind another.
Meet at Town & Country Shopping Center at 8:30 am on Saturday if you are interested in walking in the parade.

Demolition Derby
Sam Crowell attended the meeting to discuss the demolition derby to be held during the fair. Lance will be bringing two loaders and two skid steers to prep the track for the race.
Entrance and exit will be at the back gate.
Pit trailer will be parked inside the track near turn three. This is located near the go cart track.

Two classes will be run. Limited weld will pay out $3000, $1500, $750. Compact will pay out $1000 only. W-9’s will be collected from the winners.
Pit fees are $25 for non-drivers.
50 cars are registered for the two classes. Inspections will start at 8:00 am.

Equipment Update
The Bobcat blew a head gasket and will cost around $1800 for a new gasket and $1000 for labor. Jeff suggested that it be sold for parts. The club is leasing one from Swanston for the remainder of the race season.

A suggestion was made to look into leasing a water truck for the race season as opposed to replacing the water tank to see what the cost savings would be.

Volunteer Shortage
Found volunteers to help out at the last few races as the volunteer group that was helping out hasn’t been able to provide volunteers.

Next Meeting
The next Executive Board meeting is scheduled for Tuesday, August 2, 2022 at 7:00 pm at the Clarion Hotel.

Meeting Adjournment
Motion and second to adjourn meeting. Motion carried.

MEETING MINUTES 7/5/22

6-21-2022

Meeting Minutes

Tuesday, July 5, 2022

All members present, 1 guest

Minutes
The June 28, 2022 minutes were presented and accepted as written by motion.

Treasurer’s Report
The Treasurer’s Report was presented for discussion and review. A motion and second by Robby to approve pending bills. Motion carried.

Old Business
Business radio licensing needs to be renewed prior to May 2023. Brandon will call on this to confirm the number of radio frequencies prior to making payment.
Catwalk is now completely finished. We will need to ensure that people stay off of the stairs as this is a safety issue.

New Business
Race night recap.
Over all, the show went well despite the Hobby Feature going long due to numerous yellow flags. The Hobby Stock King of the Hill went over well. The qualifying leading up to the King of the Hill race went longer than anticipated.
We were very short handed but everyone worked together to cover areas of need.

Currently, the catwalk is insured for $40,000. If we increase the insurance to $60,000, the annual premium would be $1,500. To insure the catwalk for $100,000, the annual premium would be $2,500. The premium has been paid for this year and the board will continue this discussion next year.

Spoke to North Country Mercantile about horizontal free standing water tanks. A 3200 gallon tank would be $7800 and a 2500 gallon would be $6900. The board will continue to look at pricing.

Four trophies will be ordered for the Demolition Derbv.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, July 19, 2022 at 7:00 pm at the Clarion Hotel.
Meeting Adjournment
Motion to adjourn meeting. Motion carried.

MEETING MINUTES 6/28/22

6-28-2022

Meeting Minutes

Tuesday, June 28, 2022

All Members present
1 Guest

Minutes
The June 21, 2022 minutes were presented and accepted as written by motion

Treasurer’s Report
The Treasurer’s Report was presented for discussion and review. A motion and second to approve pending bills. Motion carried.

Old Business
Business radio licensing needs to be renewed prior to May 2023. Acall on this to confirm the number of radio frequencies prior to making payment.
Discussion was held on adding additional insurance for the catwalk extension since it has been extended over the entrance to the track. The board agreed to insure the catwalk for $60,000. The insurance company will be contacted to discuss premium cost of addition equipment based on replacement value.

Catwalk is almost complete. The steps need to be moved to the new entrance and will be done at 5:00 pm on Wednesday, June 29th.

If there are any instances of any debris being tossed on cars as they enter the track, those individuals will be removed from the race and their drivers will be removed as well.
Turn Nodak Pink raised a total of $1158 from the push up challenge

New Business
Hotel rooms have been reserved for the Mod Tour. John Gartner will receive email with the confirmation numbers for each individual.

A post will be made promoting the July 4th race. Admission is free for kids under the age of 13. There are several events planned for the evening. A total of $1158 was raised from the push up challenge.

Nodak Racing will be participating in the State Fair parade. Our number is 55 and line up time is 8:30 am on Saturday, July 23rd.

Contacted Mike Wiest at Wilbur Ellis in Sawyer for a price on water tanks. A 3000 gallon horizontal tank with a baffle kit would be $9100. An alternative would be three 1550 gallon water tanks for $4500. Waiting for a quote. Discussion will be ongoing to find the best solution for the tank replacement.

Claim issue from last Sunday’s race was refused and the $1000 fine that was imposed will go to IMCA.
Next Meeting

The next Executive Board meeting is scheduled for Tuesday, July 5, 2022 at 7:00 pm at the Clarion Hotel.
Meeting Adjournment, Motion to adjourn meeting. Motion carried.

MEETING MINUTES 6/21/22

6-21-2022

Meeting Minutes

June 21, 2022 Meeting Minutes

All members present, no guests

Minutes

The June 14, 2022 minutes were presented and accepted as written by motion.

 

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. A motion to approve pending bills. Motion carried.

 

Old Business

Brandon will put together the numbers from the push up fundraiser and shirt sales to ascertain the amount to be given to Trinity Health Foundation Cancer Center.

Discussion was held for changing the format for Hobby Stock qualifying on the July 4th race. Format would be a time trial/King of the Hill feature with top qualifiers earning additional money. This format was used on the Topless night and it went over well. Motion made and second by to run this format with double purse and a $20 entry fee. Motion carried. Brandon checked with IMCA and this would be a sanctioned race.

Catwalk is 80% complete. Mike from Security Fence will be giving us material to complete the project. The staircase will be moved to be attached on Wednesday, June 29th and Jeff asked for help to get this done. Security Fence will then need to come in to move the gate to the staircase. 

 

 

New Business

Motion and second to donate $5000 to the Minot Fireworks Association for the fireworks display after the July 4th race. Motion carried.

Water Truck and Fire Truck

The pump on the water truck is now fixed.

The clutch may need to be adjusted on the big water truck.

The tank that was going to be purchased for the fire truck was sold but another tank was found for $300 more and will be purchased.

Hall of Fame

The VFW volunteered at the 50/50 booth with a verbal agreement that the earnings for that evening would be donated. A check for $329 will be made out to the VFW District 3.

So far, $1583 has been generated from the 50/50 booth. This amount includes the donation to the VFW.

The HOF committee would like to induct the 2021 inductees on Saturday, September 3rd during the race intermission.

The HOF’s first advancement would be a Wall of Hall of Famers under the grandstand. Brandon will have to meet with the state fair to work out details.

Fan voting is now up and running. Voting closes on Saturday, July 2nd at 11:59 pm.

The HOF Committee vote for the 2022 inductees has been tentatively scheduled for Thursday, July 7th at 7:00 pm.

 

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, June 28, 2022 at 7:00 pm at the Clarion Hotel.

 

Meeting Adjournment

Motion and second to adjourn meeting. Motion carried.