Meeting Minutes

Tuesday, January 9, 2024

Six present, one absent, one guest.

Minutes

The November 21, 2023 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to clear the books prior to the start of the 2024 season. Motion carried. uberHuber

Business to Discuss 

1. Sam Cowell attended the meeting to update the board about the upcoming demo derby events. The event will be one night during the state fair with the possibility of having to fill another night. Another option would be to work with the Dakota Cruisers car club to fill the second night.

A demo derby event will be held in August and Sam is currently looking for a sponsor. The event is currently scheduled as a double header to be held on Saturday and Sunday. Sam will let the board know soon what the start times will be. The club would be in charge of the pit trailer. The board will check to see if this event would be covered under our policy or if we need to get a separate policy for this two night event. Motion and second to hold this event. Motion carried. 

2. The 2024 season race schedule has been finalized. The IMCA franchise paperwork will be completed and submitted prior to the January 31st deadline.
3. Justin followed up on the repairs to be made on the track equipment. They are on the schedule to be done.
4. The board is looking to have the volunteer meeting on Sunday, April 7th at 2:00 pm with a venue to be decided. A general meeting will be held during the car show in April.
5. The board will start looking for volunteers for the pit trailer.
6. The board is working to line up class sponsors for the season.
7. Car show has been scheduled and vendors and displays are being lined up.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, January 16, 2024 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.

Meeting Minutes

Tuesday, November 21, 2023

Seven members present, none absent, no guests.

Minutes

The November 7, 2023 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to approve the bills. Motion carried. uberHuber

Business to Discuss 

1. The board received a thank you letter from Jeff Barta.
2. Estimates will be gathered for replacing shanks on the cultivator, tractor repairs and repairs to the water trucks. The board agrees that the repairs need to be done over the winter so that the equipment is ready for the race season. The board is also working on a sheepsfoot replacement.
3. A local individual is willing to work with the board on a hobby stock chassis for a raffle at next year’s banquet.
4. The 2024 race schedule for August was reviewed. The Monte Lundy family would like to hold a memorial race on August 18, 2024.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, January 9, 2024 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.