701.822.RACE (7223) racenodak@gmail.com

MEETING MINUTES 9/13/22

9-13-2022

Meeting Minutes

Tuesday, September 13, 2022

All members present, 1 guest

Minutes
The August 30, 2022 minutes were presented and accepted as written by motion.

Treasurer’s Report
The Treasurer’s Report was presented for discussion and review. A motion was made and second to approve bills. Motion carried.

Old Business
Roy Miller attended the meeting to discuss the off season track prep. Roy presented a map of the track with notations on how the track could be fixed. Grades should be set and marked. Roy would contact people who would donate their time and equipment to help with the track work.
Motion made and second to allow Roy to work on the track to fix the drainage issues yet this fall. Motion carried.

Business radio licensing needs to be renewed prior to May 2023. Brandon will call on this to confirm the number of radio frequencies prior to making payment.

Yearbook
Kady Ruby has the proof and is awaiting final approval. The yearbook should be ready by the year end banquet in October.

New Business
Turn Nodak Pink
Cody McManigal from Trinity Foundation contacted Colleen Bertsch to set up a date for a check presentation. Brandon will get with Cody to set up a date and time. Motion and second to donate $5000 to Trinity Foundation. Motion carried.

Motor Magic Recap
The weekend went well. The club lost just under $1500 but we also put on a full show all three nights.
The races started late two of the nights so this will need to be addressed next season. The race announcers need to make sure that they start the national anthems ten minutes prior to the race start time so the races are not delayed.

Banquet
Jackets will be awarded to the champions and runners up.

Postcards for Annual Meeting
State of the track
Financial Report
Class Discussion
Elections
Banquet – October 29 – NDSF Theatre Room
Tires/Barrels left at the track
Robby will take the steel barrels and Jeff will take the plastic barrels.
Jeff will haul the tires to the dump and the board will reimburse him for the cost of disposal.
Bobcat
Need to dispose of this piece of machinery. Robby and Jeff will contact interested parties to see if they are interested in buying the bobcat for parts.

Next Meeting
The next Executive Board meeting is scheduled for Tuesday, September 20, 2022 at 7:00 pm at the Clarion Hotel.

Meeting Adjournment
Motion and second to adjourn meeting. Motion carried.

MEETING MINUTES 8/30/22

8-23-2022

Meeting Minutes

 

Tuesday, August 30, 2022

1 member absent, 2 guests

Minutes
The August 23, 2022 minutes were presented and accepted as written by motion and second, approved

Treasurer’s Report
The Treasurer’s Report was presented for discussion and review. A motion was made and second to approve bills. Motion carried.

Old Business
Business radio licensing needs to be renewed prior to May 2023. Brandon will call on this to confirm the number of radio frequencies prior to making payment.

Yearbook
Motion by Robby Rosselli, second by Rick Huber to print off 100 copies of the yearbook at Lowe’s Printing. Cost is $720, black and white only and the club will sell them for $10 each. We will sell them at the banquet and promote them via our website and Facebook. Motion carried.
The club does have a credit at Lowe’s Printing that should cover part of the cost.

New Business
Roy Miller originally put the track in and indicated that there is post season work needed to fix the track.
Drainage system on the back side is gone and the from straight away more than likely needs new drainage. Roy will do the required track work free of charge to the club. Before Motor Magic, Roy will stake out and line the work area on the front straight away. Cut in a drain path with a skid steer after Motor Magic. Will move the excessive dirt away from the concrete wall to allow for proper drainage.
Move available dirt back on the track.
Establish track configuration. The rock problem will always exist with the weekly farming. The 2011 flood took out the track and there is no way of knowing how many rocks were in the dirt used to replace the track. Roy has talked to Wayne Johnson about helping out. Wayne knows some people who would be willing to donate time to help out. Roy has put together a proposal for the club to review. Board will get together with Roy after Motor Magic to look over how things will proceed to ready the track for next season. Roy wants permission to go to the track to stake out everything and then the board can decide on how to proceed.

Race Recap
Tiffany Aho has volunteers lined up for Motor Magic weekend and will get together with Jenny to make sure areas are covered. We will still be short volunteers for the weekend.

Due to the weather, only features were run after hot laps in order to get the entire program in before the rain.
Race lineup was discussed for Motor Magic. Lineup will depend on the number of entries and when the trophy classes will be run.

Victory lane interviews will be done after the features.
There were some issues with getting the drivers to help pack the track. Not all drivers were willing to help out and caused some frustration. For Motor Magic weekend, any drivers not helping with packing the track will start at the back.

Hall of Fame
The HOF group needs to fill out the deposit slip for their 50/50 cash so that the responsibility is not on the Nodak Board of Directors.

Slingshot Donation
Check for $200 was given and will be cashed in increments of $100 in 10’s and $100 in 20’s to hand out to the participants.

Next Meeting
The next Executive Board meeting is scheduled for Tuesday, September 13, 2022 at 7:00 pm at the Clarion Hotel.

Meeting Adjournment
Motion and second to adjourn meeting. Motion carried.

MEETING MINUTES 8/23/22

8-23-2022

Meeting Minutes

Tuesday, August 23, 2022

All members present, 2 guests
Minutes

The August 16, 2022 minutes were presented and accepted as written by motion by Kelly Bertsch, second by Scott Joern.
Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. A motion was made and second to approve bills. Motion carried.

Enerbase still owes the club money from ticket sales from Memorial Day weekend, the Mod Tour and first two races in August. Their sponsorship is also owing. An invoice has been sent.

Old Business
Business radio licensing needs to be renewed prior to May 2023. Brandon will call on this to confirm the number of radio frequencies prior to making payment.
Yearbook Robby will get a price for black and white copies in increments of 50 and 100.

New Business
Race Recap
For the remainder of the season, Larry will need to start his program at 6:50 pm so that the races can start on time at 7:00 pm. Tiffany Aho would be willing to get volunteers to take tickets and work the ticket windows and then oversee that group. There has been a lack of volunteers for the last few races and the ticket windows and ticket takers have shut down prior to the first feature.

Championship Night Format
Discussion was held with regard to the race format to change it up. Heats would be treated as hot laps and the feature would line up based on points and wins. Twelve or less, six cars will be locked in the feature and more than twelve, eight would be locked in the feature.

Next Meeting
The next Executive Board meeting is scheduled for Tuesday, August 30, 2022 at 7:00 pm at the Clarion Hotel.

Meeting Adjournment
Motion and second to adjourn meeting. Motion carried.

MEETING MINUTES 8/16/22

8-16-2022

Meeting Minutes

Tuesday, August 16, 2022

All members present, two guests
Minutes

The August 9, 2022 minutes were presented and accepted as written by motion second, accepted.

Treasurer’s Report
The Treasurer’s Report was presented for discussion and review. A motion was made and second to approve bills. Motion carried.
Enerbase still owes the club money from ticket sales from Memorial Day weekend, the Mod Tour and first two races in August. Their sponsorship is also owing. An invoice has been sent.

Old Business
Business radio licensing needs to be renewed prior to May 2023. Brandon will call on this to confirm the number of radio frequencies prior to making payment.
Yearbook
Discussion will be tabled to next week’s meeting.

New Business
Race Recap
Computer was not functioning at one point which extended the Hobby Stock feature race. Decoder needs to be updated. Transponders weren’t working so laps were counted manually. Finish order was initially wrong but was corrected prior to payouts being done.

Souvenir Trailer Items
The inventory will be reviewed and an order will be placed for the next race season to avoid any cost increase that may occur.
The board has not had an opportunity to put together an order based on the motion from last week’s meeting. Motion listed below.
Motion to order items for the kids for the remainder of the race season with a budget of up to $1,000. Motion carried.


Water Truck Purchase
Table this discussion on the purchase to the next meeting. There are several components that need attention and/or fixing.


Tires for Tractor
The Allis-Chalmers needs new rear tires. Dakota Truck and Farm gave a quote for bias tires at $1375 each with mounting at $120 for each tire. Motion and second to buy tires. Motion carried.


Cultivator Repairs
Repairs for the cultivators will be held off until after Motor Magic.


Motor Magic Purse
Purse and entry fees will remain the same as 2021 Motor Magic.


Rain Out Text
Cost for texting updated information is .04 per text.


Banquet
HOF Inductees to be recognized at the banquet tentatively scheduled for October 29, 2022.


Photo op on Saturday, September 3rd during Motor Magic for all inductees present.
Lon would like to put a car on display during Motor Magic.
Next Meeting


The next Executive Board meeting is scheduled for Tuesday, August 23, 2022 at 7:00 pm at the Clarion Hotel.
Meeting Adjournment
Motion and second to adjourn meeting. Motion carried.

MEETING MINUTES 8/9/22

8-9-2022

Meeting Minutes

Tuesday, August 9, 2022
Two members absent
One guest

Minutes
The August 2, 2022 minutes were presented and accepted as written by motion by Kelly Bertsch, second by Rick Huber.

 

Treasurer’s Report
The Treasurer’s Report was presented for discussion and review. A motion was made and second to approve bills. Motion carried.
Motion and second to give a cash gratuity to Taylor Picard, Lance Johnson and Sam Crowell for their extra work during the Demo Derby. Motion carried.
Enerbase still owes the club money from ticket sales from Memorial Day weekend and the Mod Tour. Their sponsorship is also owing. An invoice has been sent.

Old Business
Business radio licensing needs to be renewed prior to May 2023. Brandon will call on this to confirm the number of radio frequencies prior to making payment.

New Business
Souvenir Trailer Items
The inventory will be reviewed and an order will be placed for the next race season to avoid any cost increase that may occur.
Motion and second to order items for the kids for the remainder of the race season with a budget of up to $1,000. Motion carried.

Equipment Improvements
Cultivator tips need to be replaced.
Jeff patched the hole on the water truck. The club has an opportunity to purchase a water truck for $24,000. If the truck is purchased, any of the equipment that is nearing the end of their life would be taken to auction to offset the cost.
Members should think about future equipment needs/repairs for the next meeting.

Yearbook
A copy to proof has been sent to Kadi Ruby for approval. Given that the race season is almost done, the amount to order needs to be reduced significantly.

Next Meeting
The next Executive Board meeting is scheduled for Tuesday, August 16, 2022 at 7:00 pm at the Clarion Hotel.
Meeting Adjournment
Motion and second to adjourn meeting. Motion carried.

MEETING MINUTES 8/2/22

8-2-2022

Meeting Minutes

Tuesday, August 2, 2022
All members present

Minutes
The July 19, 2022 minutes were presented and accepted as written by motion and second , accepted.

Treasurer’s Report
The Treasurer’s Report was presented for discussion and review. A motion was made and second to approve bills. Motion carried.

Enerbase still owes the club money from ticket sales from Memorial Day weekend and the Mod Tour. Their sponsorship is also owing. An invoice will be sent as a reminder.

 

Old Business
Business radio licensing needs to be renewed prior to May 2023. Brandon will call on this to confirm the number of radio frequencies prior to making payment.

 

New Business
Demo Derby Recap
Overall, positive feedback on the event.
The only complaint was the dead time between the heats.
Next year, Nick Hulberg will assist with announcing.
Given the amount of extra work required to prep the track for the horse race the next night, the demo derby needs to be held the second night and the horse race the first night.
Motion and second to pay Taylor Picard and Lance Johnson $1,000 and Sam Crowell $3,000 for their efforts in putting on this event. Motion carried.

Enduro Race
Brandon sent out the payout schedule for the Enduro. Entry fee is $100 for the car and driver and a $25 pit fee for all additional individuals.
Pit gate will open at 4:00 pm.
Pace car will be used.
Payouts will be handed out after the race no later than 10:00 pm.

Next Meeting
The next Executive Board meeting is scheduled for Tuesday, August 9, 2022 at 7:00 pm at the Clarion Hotel.
Meeting Adjournment
Motion and second to adjourn meeting. Motion carried.