701.822.RACE (7223) racenodak@gmail.com

MEETING MINUTES 4/25/22

4/25/2022

Meeting Minutes

Monday, April 25, 2022

All members present

1 guest

The April 18, 2022 minutes were presented and accepted as written by motion

The Treasurer’s Report was presented for discussion and review. A motion was made to approve report. Motion carried.

Kids Tickets

Motion made to give away 500 kids tickets for distribution.  Motion Carried

Volunteer Meeting

Will be held at Pizza Ranch on Saturday, April 30 at 4:00 pm. They are paying for 30 meals.

Work Day

 Going to the track on Tuesday and Wednesday to try to get to the building so that the souvenir trailer can get moved and signs out to be put up. Due to the muddy conditions, the race track will be off limits until it is dry. Board will be watching the weather as opening day is being pushed back again. 

Motor Magic

Discussion was held with regard to having sprint cars participate. Last year’s participation was only eight cars and the cost to the club was significant.  Motion to include the sprint cars, motion carried

Next Meeting

The next Executive Board meeting is scheduled for May 2, 2022 at 7:00 pm at the Clarion Hotel.

 

Meeting Adjournment

Motion to adjourn meeting. Motion carried.

MEETING MINUTES 4/18/22

4/18/2022

Meeting Minutes

Monday, April 18, 2022

1 Member absent
3 Guests in attendance

Board was updated with the progress on the track work. Dug out gravel and there is plenty of dirt. Turns three and four are done and the power line was buried deeper so there shouldn’t be any issues in the future. Bill was presented for payment.

Plans are to work on the front part of the track around fair time

HOF awards/inductions TBD.

 

The March 28, 2022 minutes were presented and accepted as written by motion

 

The Treasurer’s Report was presented for discussion and review. A motion was made to approve report and pending bills. Motion carried.

 

Water Truck Update

Parts for front end have been picked up. Repairs need to be done with a decision to be made as to when and how to get the truck into a shop.

Schatz truck hasn’t been touched yet. Needs to be looked at prior to opening race day.

 

Car Show

Due to the blizzard April 12-14, a motion was made to cancel the car show. 

Silent Auction will be held May 29th during Military Appreciation Night under the grandstand.

In lieu of a banquet, awards will be handed out opening night of racing with date TBD based on weather.

Motion made to tentatively hold the practice race on May1st noon – 6:00 with opening night tentatively scheduled for May 8th.

Discounted Pit passes and Season passes will be sold under the grandstand opening race night only since we had to cancel the car show.

The Boy Scouts will be contacted about holding their Pinewood Derby opening race night under the grandstand. 

Discussion was led to contact those who were going to display motorcycles at the car show if they would be interested in a display in June under the grandstand.

Contact WGO to do their remote on opening race day.

 

New Business

Hall of Fame

Nomination and induction process changes. Motion to accept changes as presented below. Motion carried.

Nominating Committee will meet between the months of January and March.

Nominees become ineligible for nominations for two years after appearing on the ballot for three consecutive years and not receiving the votes needed for induction.

Hall of Fame Chairperson is removed and replaced by a Hall of Fame Inductee on the voting panel.

 

Military Appreciation Night is May 29th.

VFW will present Color Guard; prayer will be by the DAV.

Military vendors will be permitted to set up under the grandstand so long as they only hand out information. Sales are not permitted.

VFW requested doing a 50/50 during the Military Appreciation night so long as their permit is in order with the NDSF.

 

Catwalk

Need a telehandler to install the catwalk extension. Contacting Acme Electric about getting a deal on a rental.

 

Cultivator

Depth limit needs to be adjusted now that the track has been worked on.

State Fair Parade

Board has submitted the registration form.

 

The next Executive Board meeting is scheduled for April 25, 2022 at 7:00 pm at the Clarion Hotel.

Motion to adjourn meeting. Motion carried.

MEETING MINUTES 3/28/22

3/28/22

Meeting Minutes

Monday, March 28, 2022

All members present, 1 guest

Brock Beeter updated the board with the progress on the track work. Concentrating on turns three and four. They are finding a lot of gravel but will work to remove the gravel as they are working.
Power line was found under the track. They will need to dig down to bury the line deeper.
Will also build up turn four at least two feet.

The March 21, 2022 minutes were presented and accepted as written by motion.

The Treasurer’s Report was presented for discussion and review. A motion was made to approve report. Motion carried.

Water Truck Update
Talked about the water truck and he seems to think the kingpins need to be replaced but he cannot do this because he does not have the equipment. The spring shackles need to be replaced. Motion to have Jeff order the parts need to make the repairs.

Car Show
In the process of ordering hoodies and t-shirts. No preference on color, but not black.
Four vendors have registered so far.
Board will order Mugs for awards. Will need a total of seven. Nodak will be billed.
Ordered rest of the food for the banquet from Marketplace Foods based on 150 people.
Plaques are ordered from Lowe’s.
Trophies/plaques ordered for the motorcycles and snowmobiles.

Kids Night/Topless Night
Ordering LED light up toppers for the trophies for Topless Nights.

High Air Ground has been contacted about a sign board for a kids day event but have not heard back as of this date. Once we hear back from Denise Lindbo, a date will be picked for kids day.

Pricing for Pit Pass is $400 at the car show; $450 regular price. 18 punch Grandstand pass is $165 at the car show; $200 regular price.

Power Wheels Date – Sunday, May 29th and Sunday, August 28th.

Military Appreciation is also May 29th – VFW will present Color Guard; prayer will be by the DAV.

Booster Night – Motion made to hold Booster Night on Sunday, May1st. Would like to be able to hold a practice run on the track the Wednesday after the car show if the weather gets nice.

TSC / Rake
Would like to work out a deal with TSC to trade a sign board for the cost of the rake to be used to pull the rocks off the track.

Cultivator Upgrades
Tips need to be replaced. Motion to work a deal with Northern Plains Equipment to purchase replacement parts and to purchase out right if need be. Motion carried.

Sign Boards
Presented an inventory of the existing sign boards. There is a breakdown of those sponsors who have paid and those who have been contacted but not paid. There is also a list of signs that need to be replaced as well as new signs that have been ordered. After board review, the list was updated to reflect the 2022 season sponsors.

State Fair Parade
Will be participating this year as it’s Nodak’s 70th Anniversary.

The next Executive Board meeting is scheduled for April 13, 2022 at 7:00 pm at Clarion.

Motion to adjourn meeting. Motion carried.

MEETING MINUTES 3/21/22

3/21/22

Meeting Minutes

Monday, March 21, 2022 Board Meeting 

2 members absent
1 guest

The March 2, 2022 and March 14, 2022 minutes were presented and accepted as written by motion

The Treasurer’s Report was presented for discussion and review. This week the bank will get the 50 outstanding checks cancelled. A motion was made to approve report. Motion carried.

Car Show
Brandon has ordered the food for the banquet. Stu, Tad, Mason and Masters are the only vendors so far.

Topless Night
Enerbase would like to sponsor this race.

Track Work
Brock Beeter wanted to let the board know that he is ready to start work on the track next week. We will pay for the use of non-Nodak equipment.

An idea was presented an idea for a premier sponsor that would allow exposure for an entire month. We would still continue to sell nightly sponsorships.

The next Executive Board meeting is scheduled for March 28, 2022 at 7:00 pm at the Kelly shop.

Motion to adjourn meeting. Motion carried.

MEETING MINUTES 3/14/22

3/14/22

Meeting Minutes

Monday, March 14, 2022

Meeting called to order at 7:00, Kelly Bertsch shop

2 members absent

The March 2, 2022 minutes were presented and accepted as written by motion

The Treasurer’s Report was presented for discussion and review. There are 50 outstanding checks from 2020 and 2021. The board agreed to stop pay the outstanding checks. Going forward a sign will be posted at the pit trailer informing drivers that checks need to be cashed by December 31, 2022. Any outstanding checks after that date will be cancelled.

Checking with High Air Ground to see if they are interested in doing something with the track.

The next Executive Board meeting is scheduled for March 21, 2022 at 7:00 pm at Kelly’s Shop.

Motion to adjourn meeting. Motion carried.

MEETING MINUTES 11/29/2021

11/29/2021

Meeting Minutes

November 29, 2021 – Board Meeting

All members present, 2 guests

The November 15, 2021 Minutes were presented and accepted as written by motion accepted

The Treasurer’s Report was presented for discussion and review. A motion was made, Motion carried.

Scott Cromwell was invited back to continue discussion on this event as he had reached out to NDSF with questions and that in turn has caused some confusion.
Scott’s concern was the time limit imposed by NDSF, i.e. 7:00-10:00 event time.
Time limit will only allow for 30-40 cars with tentatively two classes – Main and Compact.

Tentative format for Main will be 3 heats of 12-14 cars, one consi and a feature.
Entry fees are $100/car and driver and pit crews would be $20/person.
Purse is 1st-$3000; 2nd-$1500; 3rd-$750.
Compact class will be run as a feature.
Entry fees are $75/car and driver and pit crews would be $20/person.
Pit opens at 12:00; registration ends at 6:00; pit closes at 7:30.

Intermission is built in and filler TBD to allow drivers prep time for Main feature.
Motion to offer two Grandstand passes to Scott for his time and effort assisting Nodak with this event. Motion carried.

Drivers Meet and Greet
• Suggestion has been made to have a meet and greet one hour prior to the pit meeting once a month. Further discussion tabled to the next board meeting.
Booster Night
• All drivers are required to participate in a Booster Night.
• The opening night of racing is Booster Night and subsequent booster nights run through June 1st. Motion made, Motion carried.
• Discussion held on doing a Topless Race Night. Suggestion would be during the week so as to not take away a points night. Tabled discussion to next meeting

Executive Board meetings have been scheduled for Wednesday, December 15, 2021 and January 10, 2022 at 7:00 pm at the Clarion.

Motion to adjourn meeting. Motion carried.