Meeting Minutes

February 26, 2018 Board Meeting Sleep Inn
All board members were present.
Two guests were in attendance.
Meeting was called to order at 7:01 pm.
Motion was made to approve the February 19, 2018 meeting minutes. It was approved.
Marketing. Discussion on some new sponsorship packages. Discussion on adding signs in the pits on who is the sponsor for the night.
Discussion on yearbooks. Discussion on when to get them out? Who is going to be in charge of them this
year.
Discussion on car show options for next year. How to make it bigger.
Bowling. Every Monday the bowl has a different group promoting the night. Wondering about doing it.
Yes doing it. We are bowling Monday, April 23rd.
Mall show dates are locked in April 18-21.
Bills were presented and paid.
Discussion on the DarnTV proposal. We are discussing different options.
Motion was made to adjourn.
Meeting adjourned at 9:27 pm.
Next meeting will be Monday, March 12, 2018 at 7:00 pm at the Sleep Inn.
There will be no meeting March 5th.

Meeting Minutes

February 19, 2018 Board Meeting Minutes Sleep Inn
One board member was absent.
Two guests in attendance.
Meeting was called to order at 7:03 pm.
Motion was made to approve the February 13, 2018 meeting minutes. It was approved.
Dyess Media Proposal. Discussion on sponsorships and what is included in it. End date will be December
31, 2018. It will be a yearly contract. Motion was made to accept the Dyess Media Proposal. It was
approved.
Discussion on infield tires. Do we do 18.4 bias tractor tires and bury them half way. Its expensive to take
out if we change our minds. People can get stuck on them. The berm is good. What about adding a tire
every so often by the berm? What about adding a guardrail? Don’t want a permanent fixture like that
down there.
Volunteers. Can we add a couple more corner judges? It would help. Maybe the wrecker crew could
help.

Marketing. We are sending thank you’s out for Wild about Wheels. Website is set up to do blog posts on
it now. Still waiting on a few vendors to pay.
Financial Report. Adam is checking into the bill we had.
Discussion on pit stalls. When should the cut off date be? Who in charge of it? Robby will do it. Deadline
possibly April 15th.

Motion was made to donate 5 kids tickets and a t-shirt and hat to the Easter Egg Hunt. It was approved.
Motion was made to adjourn.
Meeting adjourned at 9:18 pm.
Next meeting will be Monday, February 26, 2018 at 7:00 pm at the Sleep Inn.