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MEETING MINUTES 12/1/2025

by | Jan 6, 2026 | Meeting Minutes

Present: Rick Huber, Chris Tuchscherer, Holly Johnson, Kelly Duchsherer, Wayne Johnson, and Drew Christianson. Meeting called to order at 7:03pm. 

Not Present: Robby Rosselli

Guests: Becky Medler, Lonn Satran, Kyler Satran, Chad Strachen, Tiffany Aho, Roy Miller, Marcus Tomlinson, Isaac Sondrol, Kadi Ruby

Minutes: Minutes for approval were submitted as follows: 

  1. The October 21, 2025 board meeting minutes were presented and motioned to accept as written.
  2. The October 23, 2025 board meeting minutes were presented and motioned to accept as revised.
  3. The October 26, 2025 general meeting minutes were presented and motioned to accept as written.
  4. The November 16, 2025 membership special meeting minutes were presented and motioned to accept as written. 
  5. The November 25, 2025 board meeting minutes were presented and motioned to accept as written. 

Chris Tuchscherer made the motion to approve all minutes submitted for approval as written. Second by Kelly Duchsherer. All in favor. Motion carried. 

Treasurer’s Report: The Treasurer’s Report was presented for discussion and review. Kelly also presented a summary spreadsheet of outstanding items/checks for 2025, totaling 96 items. Motion by Wayne Johnson, second by Drew Christianson to approve/pay the bills. All in favor. Motion carried. 

Old Business:  

  1. 2026 Race Schedule
    • Regional Scheduling Meeting 12/29/2025 in Stanley was reported on:
      • TTDT will be on June 7th
      • DCMT will be on July 5th in Minot. 
    • Discussion regarding Legends Tour 
    • August 16th – Jr. Slingshots Tour. Unanimous agreement to include the Slingshots for this class. 
    • All Stars of August
      1. Discussion occurred about purse/payouts for August, taking into consideration the 2025 P&Ls. Attendance was reviewed, as well as car counts each night. 
    • NDSF Demo Derby – Sam Crowell has been in contact with Holly and will update her with a final answer when he hears from the NDSF. 
  2. Track Equipment – discussion occurred with repairs needed to equipment.
  3. Sponsors
    • Continue working on sponsors. Marketing Partnership Package sheets were handed out to each Board Member. 
  4. Volunteers/Paid Employees
    • 2025 Volunteer list with paid employees was distributed to Board members. 
    • Volunteer Meeting & Meal before the season starts. 
  5. Magic City Car & Trade Show (March 28-29th, 2026)
    • A new contract with the NDSF will be signed by Rick Huber, as current President. 
    • Discussion occurred on ways to attract attendance, as well as other groups to include/participate.
  6. Miscellaneous:
    • By-laws Consultation: Ron Huettl point of contact
    • Mass/Group Texting – discussion occurred with options for membership communication.
    • Headsets – discussion on current equipment occurred.
    • Ticket prices, family pack – discussion occurred on ideas for the 2026 season
    • Holly mailed Articles of Incorporation amendments and received notification today that it was delivered on this day. 
    • Banks signers are being updated. 
    • Club Audit is scheduled for Monday, December 8th. The Auditor (Mandie Blikre, CPA) has asked for bank statements, bylaws, and Kelly’s balance sheets. It will take her a few weeks to finalize her report. 

New Business:

  1. Guest Kadi Ruby – Hall of Fame update
    • Questioned how we want to get reports from HOF, whether it be an agenda item with weekly in-person or text updates. Kadi requested that a Standing Committee line be added to the weekly agenda. 
    • HOF Wall is pre-built and ready to install, but cannot access the Grandstand until the spring. Kadi is looking for a place to store them for the winter since Minot Sash is unable to install until then. Wayne offered some of his shop space for this. 
    • Kelly asked for a final invoice, which likely won’t come until April. 
    • Nomination Committee will get going. Kadi will review Induction Process. Rick Huber indicated someone will need to fulfill his spot on the HOF Committee Induction Committee for the coming year. 
  2. Fire hydrant – discussion was had about the replacement of the fire hydrant in the infield and potentially new concrete around the hydrant.

Next Meeting: The next board meeting will be on Tuesday, December 16, 2025 at 7:00pm at Staybridge Suites.
Meeting Adjournment: Motion by Wayne Johnson to adjourn the meeting. Second by Kelly Duchsherer. Motion carried. Meeting adjourned at 8:39pm.