Meeting Minutes

Tuesday, August 16, 2022

All members present, two guests
Minutes

The August 9, 2022 minutes were presented and accepted as written by motion second, accepted.

Treasurer’s Report
The Treasurer’s Report was presented for discussion and review. A motion was made and second to approve bills. Motion carried.
Enerbase still owes the club money from ticket sales from Memorial Day weekend, the Mod Tour and first two races in August. Their sponsorship is also owing. An invoice has been sent.

Old Business
Business radio licensing needs to be renewed prior to May 2023. Brandon will call on this to confirm the number of radio frequencies prior to making payment.
Yearbook
Discussion will be tabled to next week’s meeting.

New Business
Race Recap
Computer was not functioning at one point which extended the Hobby Stock feature race. Decoder needs to be updated. Transponders weren’t working so laps were counted manually. Finish order was initially wrong but was corrected prior to payouts being done.

Souvenir Trailer Items
The inventory will be reviewed and an order will be placed for the next race season to avoid any cost increase that may occur.
The board has not had an opportunity to put together an order based on the motion from last week’s meeting. Motion listed below.
Motion to order items for the kids for the remainder of the race season with a budget of up to $1,000. Motion carried.

Water Truck Purchase
Table this discussion on the purchase to the next meeting. There are several components that need attention and/or fixing.

Tires for Tractor
The Allis-Chalmers needs new rear tires. Dakota Truck and Farm gave a quote for bias tires at $1375 each with mounting at $120 for each tire. Motion and second to buy tires. Motion carried.

Cultivator Repairs
Repairs for the cultivators will be held off until after Motor Magic.

Motor Magic Purse
Purse and entry fees will remain the same as 2021 Motor Magic.

Rain Out Text
Cost for texting updated information is .04 per text.

Banquet
HOF Inductees to be recognized at the banquet tentatively scheduled for October 29, 2022.

Photo op on Saturday, September 3rd during Motor Magic for all inductees present.
Lon would like to put a car on display during Motor Magic.
Next Meeting

The next Executive Board meeting is scheduled for Tuesday, August 23, 2022 at 7:00 pm at the Clarion Hotel.
Meeting Adjournment
Motion and second to adjourn meeting. Motion carried.