MEETING MINUTES 1/14/2025

Present: Justin Medler, Kelly Bertsch, Wayne Johnson, Scott Joern, Rick Huber, & Holly Johnson. Meeting called to order at 6:58pm. 

Not Present: Robby Rosselli

Guests: Kadi Ruby, John Schwartz

Minutes: The December 17, 2024 meeting minutes were presented and accepted as written with motion and second. All in favor. Motion carried. 

Treasurer’s Report: The Treasurer’s Report was presented for discussion and review. 

• Taxes have not been deducted from the checking account, but are complete
• Income up approx $40K compared to last year

No bills to approve/pending. 

Old Business:  

1. Track Equipment
   • Motion and second to purchase a new piece of equipment (Heavy Hitch) for track prep. 4 in favor, 1 opposed. Motion carried.
     • Heavy Hitch = $18,000; check with banks to obtain a 0% interest loan 
     • 53 teeth that last 20-30 nights, teeth are approx $28/tooth; $1000-$2000/year for maintenance; 12’ wide
2. Raffle Car
   1. Krys Yost has the car and invoice was submitted for $5300 minus $2500 for the car (donated by Swartwout/Jeremy Rust). 
   2. Will sell tickets for $50/piece with a limited number of tickets available.
3. 2025 Schedule
   • WOO Late Models June 29, 2025
     1. Consider using MyRacePass for ticket sales.
     2. Still no title sponsor(s).
   • INEX Legends Winter Nationals Oct 9-11, 2025
     1. Projected P&L Statement presented.
     2. Motion and second to run the show on our own (the 2nd option of the options they presented us) vs. splitting the profits 50/50. All in favor. Motion carried. 
4. 2025 Sponsorships

New Business:

1. 2025 Membership cards have all been signed.
2. John Schwartz (guest) came to ask about the number of checks Harrison Schwartz (Sport Compact) has outstanding
3. Kadi Ruby (Nodak Hall of Fame, Standing President)
   • HOF wall still in the works, anticipated installation still this spring
     • $28K-$30K in initial cost including 80 plaques. Wall will fit up to 150 plaques. Plaque sizes were increased for visibility, which comes with a higher cost. 
   • Feb 27th – HOF Nomination Meeting
     • Two Board Members will represent the Board on the panel
     • Induction process is going to be amended, percentage of votes a range instead of a set percentage threshold
   • When April general meeting postcard goes out, need to include HOF info
   • 2027 Anniversary: yearbook information gathering has started.
4. IMCA Franchise Documents – Completed and fee of $500 paid
5. Brushfire app for WOO – May not need if using MRP or NDSF
6. Car Show

7. Regional Qualifier for Legends – July 4th event, make sure to put this in MRP
8. MyRacePass (MRP)
   1. Considering moving the website to be under MyRacePass ($599 yearly cost, currently paying $300/year for Web Funnel hosting).
      • $1800 for initial web page design (set up fee)
      • Current web hosting cost for the year has been paid.
   2. Sell tickets through MRP
   3. Electronically scan using phones at the door
   4. Need to consider that people may be UNAWARE of the MRP app. 

Next Meeting: The next board meeting will be on January 28, 2025 at 7:00pm at the Clarion. 

Meeting Adjournment: Motion and second to adjourn the meeting. Motion carried. Meeting adjourned at 8:53pm.