by Holly Johnson | Oct 25, 2025 | News
Present: Holly Johnson (Acting President) & Scott Joern. Meeting called to order at 9:38pm.
Not Present: Wayne Johnson
At the time of this meeting, Holly was under the assumption that Wayne was also resigning, as he indicated via text, but had not provided his written resignation. He rescinded his decision to quit and will see out the remainders of this
Guests: none
Minutes: The October 21, 2025 meeting minutes were presented and motioned to accept as written by Scott Joern, second by Holly Johnson. All in favor. Motion carried.
Treasurer’s Report: The Treasurer’s Report provided by past Treasurer Kelly Duchsherer on 10/21/2025, that was not discussed and reviewed on that date, was reviewed on this date as follows:.
- DEPOSITS: Total = $211.57
- $111.59 transfer from HOF to reimburse for Banquet Banner
- $99.98 transfer from HOF to reimburse for HOF Banquet Brochures
- BILLS TO APPROVE/PENDING: Total = $7,962.50
- $1,195.00 to RDO Equipment for October equipment rental
- $398.52 to Scott Joern to reimburse for banquet table cover purchase
- $4,735.38 to Qdoba for 2025 Awards Banquet catering
- $111.49 to Kadi Ruby to reimburse for HOF Banquet Banner
- $250.00 to Marketplace Foods for Banquet Auction items
- $99.98 to Kadi Ruby to reimburse for HOF Banquet Brochures
- $770.78 to Acme Tools for auction items
- $401.25 to Pure Honda for maintenance of the side-by-side
All bills contained in this 10/21 Treasurer’s Report had already been paid. No further action is required. Motion by Scott Joern, second by Holly Johnson to approve/pay the bills. All in favor. Motion carried.
Old Business:
- End of Year Awards Banquet & Elections (Oct 25-26, 2025)
- Kids’ Zone will continue to occur as previously planned. Fuelin’ Fast Nutrition (McKenzie Pederson) is the sponsor/donor of the Kids’ Zone for the 2025 Awards Banquet.
- Format of general meeting scheduled for 10/26/2025 at 1:00pm in the Executive Suite at NDSF Center was discussed.
- Explanation of the happenings between the board meeting on 10/21/2025 and general meeting should occur, presenting only facts, for transparency in Board operations.
- Tiffany Aho and Roy Miller originally exercised their rights as members of Nodak Speedway by bringing concerns over Articles of Incorporation and bylaw updates needed for the longevity of the club by presenting this at a board meeting on 9/9/2025.
- Due to the postcard indicating bylaw and Article changes being postmarked 8 days in advance vs. the 10 days notice that is required by ND Nonprofit Law and also by our current bylaws, we cannot hold the voting portion of the special meeting for bylaw amendments on 10/26/2025.
- General membership has not had adequate time to review the proposed amendments to date.
- Instead, it was determined we will use that time as an opportunity for input from the general membership of the club on proposed bylaw amendments as provided in a redline document of the 2017 bylaws, completed by Remington Kostenko, as reviewed and voted on at the 10/7/2025 Board meeting
- Kristi Rosselli had rescinded her commitment to emcee the banquet, as of 10/21/2025, and Brandon Beeter has stepped up, along with Joern Boyce, to co-emcee the banquet.
- Kristi Rosselli requested confirmation of Qdoba catering for the banquet meal on 10/21/2025 to Holly Johnson, who indicated we still were proceeding as scheduled and planned for Qdoba to cater the 2025 Awards Banquet. As far as Holly was aware when this was asked, the payment for the catering had been made, as indicated on the Treasurer’s Report. .
- Robby Rosselli has not provided documentation to current, remaining Board of Directors what he has obtained from sponsors for auction items, and has not corresponded about the transfer of auction items for the banquet. Chris Anderson has offered to be a middle man between the current Board of Directors and Robby Rosselli to get said auction items. Wayne Johnson has indicated that he has a trailer with Dakota Trackside auction items he will deliver to the banquet at 9:00am on Saturday.
- Holly Johnson requested information from Kelly Duchsherer on 10/23/2025 via text message regarding the financial audit of the club’s books that had been scheduled and previously discussed at a Board meeting. Kelly informed Holly that this person was no longer willing to conduct this audit as scheduled following the banquet. This will need to be arranged with a different person as soon as possible.
- 2026 Race Schedule
- Holly Johnson and Scott Joern met with Daryl at the NDSF Office on 10/22/2025 to confirm the Banquet room agreement and timeline for access to the space. During this meeting, Daryl shared and provided a copy of the 2026 Contract signed by Justin Medler on 10/20/2025 for the 2026 Race Season.
- Miscellaneous:
- Articles of Incorporation/By-Laws
- Remington Kostenko emailed the draft proposed bylaw and Article changes to the club’s email on 10/23/2025, indicated that those same drafts was provided to Justin Medler on 10/14/2025, and no further input was provided to him before the mass resignations that occurred on 10/21/2025. He does not think his presence at the general meeting is necessary on 10/26/2025 until further input is gathered.
- Jami Eklund emailed the club the 10/22/2017 general meeting minutes, which indicate with motion and second to take the board from 9 people to 7 people.
- Membership List – ND Century Code requires membership list to be shared upon written request, to include name, addresses, and number of votes of each member.
- Tiffany Aho was provided a listing of the membership on 10/21/2025 at the Board meeting with name and membership card number only, which she was ok with just receiving the names and membership number.
- Roy Miller gave a written request for membership list on 10/22/2025 via text message to Holly Johnson. Holly provided the same printed membership list with name and membership card number only to him on the same date. He had asked for addresses, but Holly verified he was ok not receiving addresses as in his original written request.
- Chris Tuchsherer asked for a membership list via text to Holly Johnson on 10/23/2025. Clarification was asked about a membership list without addresses, and if he’d be ok receiving the same list that the other two members received this week.
New Business:
- Memberships (2) to approve
- For the 10/21/2025 Board meeting agenda, Kelly Duchsherer requested this item be added. When Holly Johnson picked up all race club items in Kelly’s possession on 10/22/2025 at her residence, she indicated that Zach & Shawn Dockter have given cash requesting 2025 memberships. Scott reached out to Zach via social media to seek further information on this request for membership. Since payment was received by a previous Board member, Holly motioned and Scott seconded to honor the payment for membership for this year if they so desire. All in favor. Motion carried.
- Board of Director Vacancies
- Previous Board of Directors who provided Holly written resignation (Justin Medler, Robby Rosselli, Kelly Ducherer, and Rick Huber), are eligible here.
- Discussion occurred about the pros and cons of appointing people to the vacant board position not up for election (President) on 10/26/2025 vs. the pros and cons of waiting until the election for all of the positions that are vacant.
- Holly Johnson motioned to appoint Scott Joern into the President position vacated by Justin Medler effective by written resignation texted to Holly Johnson on 10/22/2025. Scott accepted this appointment. Scott Joern is now the President for the one year remaining on the vacated term.
- Motion by Holly Johnson with second from Scott Joern for each of the following people to have a ‘not in good standing’ status with Nodak Racing Club, Inc.
- Justin Medler
- Robby Rosselli
- Kelly Duchsherer
- Rick Huber
Next Meeting: The next board meeting will be scheduled following the general election meeting on 10/26/2025.
Meeting Adjournment: Motion by Scott Joern to adjourn the meeting. Second by Holly Johnson. Motion carried. Meeting adjourned at 11:00pm.
by Holly Johnson | Oct 25, 2025 | News
Present: Justin Medler, Robby Rosselli, Holly Johnson, Kelly Duchsherer, Scott Joern, Rick Huber & Wayne Johnson. Meeting called to order at 6:59pm.
Guests: Kadilyn Ruby, Remington Kostenko, Brandon Beeter, Dave Forthun, Tiffany Aho, Roy Miller, Morgan McCormick, Brent Aho, and Jesse Long. Chris Tuchsherer arrived at 7:38pm.
Minutes: The October 14, 2025 meeting minutes were presented and motioned and second to accept as written. All in favor. Motion carried.
Old Business:
- End of Year Awards Banquet & Elections (Oct 25-26, 2025)
- Tiffany and Roy offered their help and will be available to help with banquet set up.
- Wayne will drop off the trailer of donation items on Saturday morning.
- 2026 Race Schedule
- Miscellaneous:
- Articles of Incorporation/By-Laws
- Remington Kostenko provided copies of a demand letter to each board member that he received from McCormick Law, PLLC dated 10/21/2025.
- Justin asked Tiffany what her goal was for the bylaw concerns. She wanted Articles updated and bylaws aligned. She also indicated that the Board did not follow proper procedures for the 2017 bylaw update. Roy’s concerns were that three board members have said on multiple occasions that they would not follow the bylaws.
- Morgan McCormick indicated that the amendments that were not signed and therefore not valid. Remington said he hasn’t seen proper meeting minutes indicating the changes in 2017. At a previous meeting, Robby Rosselli indicated he had asked Jami Eklund who did not provide meeting minutes from this time when she was Secretary.
- The 2017 bylaw updates occurred at a meeting attended by Kadi and Brandon, where there were not enough people to run for positions, and no one was willing to be appointed.
- Special meeting postcards have a postage date of 10/18/2025, which would not provide 10 days’ notice about the general and special meeting on 10/26/2025. Scott Joern indicated that Lowe’s Printing was having problems with their postage metered machine, and postcards are hand stamped. Kadi asked what the first date that Tiffany came to a meeting, which was 9/7/2025. Remington attended two weeks ago.
- Robby and Justin said there are previous board members who indicated to him they never followed bylaws when they ran the board.
- There are 21 changes to the bylaws and Articles of Incorporation being made by Remington. He said he has a redline document, but they are not completed/finalized, as he is uncertain he captured all the changes proposed.
- Morgan McCormick indicated that 10-days’ notice is required and 2/3rds majority vote is needed to put a set of bylaws in place that the place operates on.
- Tiffany Aho requested via email a copy of the contract with the NDSF, and Robby received a phone call from the NDSF Office asking about sharing the contract.
- Brandon Beeter could. not remember specifics from the time when he was President.
- Jesse Long asked about why we didn’t do electronic meeting notice via Facebook, and Robby said there’s no reason to post on social media. Facebook is not an electronic form of delivery according to Remington Kostenko. Jesse asked why we wouldn’t postpone the bylaw Special meeting so that all members could receive the detailed changes. McCormick said the members should have time before the Special Meeting to make informed votes.
- Roy said that any member can request any information at any time. He has requested the proposed bylaw changes and the 2025 membership list. Robby said he has 9 members who would withdraw their membership. A member cannot share that information further with anyone else, that would require them to make their own request for that same information.
- A release form should be included moving forward about whether they want their contact info to be shared.
- Justin Medler resigned at 7:36pm effective immediately. Justin turned his keys and Bremer debit card to the Treasurer. Robby Rosselli and Kelly Duchsherer then also resigned. Kelly turned in her two debit cards from Bravera and Bremer.
- Jesse proposed postponing the election meeting and special meeting.
- Kadi and Brandon speculated that someone could freeze the bylaw amendments to a later date at the meeting on 10/26/2025.
- Rick Huber indicated he would not be running for a board position again.
- Jesse reminded everyone that the ship will still sail without current board members remaining in place.
- Remington recommended voting on a date at the general election meeting. He also indicated no one he has worked with to date are board members after resignation tonight, and he would not have them ready by Sunday.
- McCormick recommended that we say at the meeting on Sunday that the revisions to bylaws are not fully ready.
- Remington stated he recommended to Justin last week that they are legally required to provide membership listing upon written request.. Remington was not in attendance at last week’s meeting.
- NDCC 10-33-17 requires name, address, number of votes.
- Roy Miller wants addresses. Tiffany said she just wants names. Tiffany has provided written request to the Secretary. Roy has not provided written request as of this date.
- Wayne Johnson left the meeting at 8:11pm.
- Track Prep – was discussed, the importance of time dedicated to track prep, and that we “just lost the best track prep guy in the state” according to a few attendees’ opinions.
- Dave Forthun – spoke about his time on the Board. The people running the board have their reasons for wanting it their way.
New Business:
- No new business.
Next Meeting: The next board meeting date and time was not set.
Meeting Adjournment: Motion with second to adjourn the meeting. Motion carried. Meeting adjourned at 8:34pm.
by Holly Johnson | Oct 21, 2025 | News
Present: Justin Medler, Robby Rosselli, Kelly Duchsherer, Scott Joern, Rick Huber & Wayne Johnson. Meeting called to order at 7:08pm.
Not Present: Holly Johnson (attempted to call in, was not permitted to participate via phone)
Guests: Tiffany Aho, Roy Miller
Minutes: The October 7, 2025 meeting minutes were presented and motioned to accept as written with second. All in favor. Motion carried.
Treasurer’s Report: The Treasurer’s Report was presented for discussion and review. Motion with second to approve/pay the bills. All in favor. Motion carried.
Old Business:
- End of Year Awards Banquet & Elections (Oct 25-26, 2025)
- Qdoba – 300 people, $400 cash tip unanimous agreement
- General Meeting – will be held in the Executive Room at the NDSF Center
- Misc.
- Jackets and championship banners have been ordered. Also ordered and have received the table covers with the Nodak logo on them. Jaime Eklund will be doing the decorating. Kelly will order round white and black table covers.
- All board members need to be at the banquet room by 9am on the 25th.
- We need to get roll of tickets, buckets for the tickets, bid number and silent auction sheets.
- Kelly will make certificates for Grandstand pass, pit pass and Gerdau donation.
- Miscellaneous:
- Slingshot End of Year Awards – Google drive document was updated. Motion with second to approve the awards for slingshots. All in favor. Motion carried
- Articles of Incorporation/By-Laws
- Tiffany and Roy wanted to know where we are with the bylaw changes. We informed them that we met with the attorney last week and we will be including the proper information in the post card that will be sent out for the meeting notice.
New Business:
- Side by Side needs to be taken to Pure Honda for an oil change and maintenance check. Scott indicated he would take it there for service.
Next Meeting: The next board meeting will be on Tuesday, October 21, 2025 at 7:00pm at Staybridge Suites.
Meeting Adjournment: Motion with second to adjourn the meeting. Motion carried. Meeting adjourned at 8:58pm.
by Holly Johnson | Oct 14, 2025 | News
Present: Justin Medler, Robby Rosselli, Holly Johnson, Kelly Duchsherer, Scott Joern, Rick Huber & Wayne Johnson. Meeting called to order at 7:02pm. Justin Medler arrived at 7:20pm.
Guests: Remington Kostenko
Minutes: The September 30, 2025 meeting minutes were presented and motioned with second to accept as written. All in favor. Motion carried.
Treasurer’s Report: The Treasurer’s Report was presented for discussion and review. Motion with second to approve/pay the bills. All in favor. Motion carried.
Old Business:
- INEX Legends Dirt Nationals & IMCA Stock Cars (Oct 9-11, 2025)
- Tire machine at track – request today received on track phone to have a tire machine at the track. Checked with several people and have something lined up.
- End of Year Awards Banquet & Elections (Oct 25-26, 2025)
- Qdoba will be catering for approx. 300 people. Unanimous agreement by all board members on cash amount to tip them.
- Discussion over where to hold the General Meeting and Elections. Robby will contact the Clarion for meeting space.
- 2026 Race Schedule – Special race events in 2026 was discussed.
- Miscellaneous:
- Slingshot End of Year Awards (tabled)
- Articles of Incorporation/By-Laws: Guest Remington Kostenko
- Discussion about amending the By-Laws & Articles of Incorporation occurred. We must send Articles to Secretary of State once amended. A special meeting for amendments and general meeting can be held on the same date/time.
- In regard to the Article of Incorporation, a motion with second occurred in regard to:
- ARTICLE VII, and,
- ARTICLE XI & XII
- All in favor. Motion passed.
- In regard to the By-Laws (2017 Version currently on website), a motion with second for Remington Kostenko to draft bylaw changes for general membership meeting on October 26, 2025.
- ARTICLE II: Section 3, Section 4, Section 5, Section 7, Section 8
- ARTICLE III: Section 1, Section 4, Section 7
- ARTICLE IV: Section 3, Section 4
- ARTICLE V: Section 1, Section 4, Section 5
- ARTICLE VII: Section 1, Section 2, Section 3
- ARTICLE X: Section 1, Section 2, Section 3, Section 4
- All in favor. Motion carried.
- Remington recommended that we go through each change individually for individual voting instead of blanket adoption voting on all of them at once at the Special Meeting on 10/26/2025.
- All documents should be signed and dated upon approval and then formal adoption.
- Additional discussion with consultation from Remington occurred in regard to:
- Minor Consent Forms – actual parent/guardian need to sign the forms ahead of time.
- Employment Agreement likely needed to cover bases for any Board Member who is an employee of the Club that explicitly states duties and compensation rate. Contractors are not considered employees.
New Business:
- Wednesday Night Worknight at Track
- Rock bucket piece of equipment to be taken for sale at Northern Auction.
Next Meeting: The next board meeting will be on Tuesday, October 14, 2025 at 7:00pm at Staybridge Suites.
Meeting Adjournment: Motion with second to adjourn the meeting. Motion carried. Meeting adjourned at 10:20pm.
by Holly Johnson | Oct 7, 2025 | News
Present: Justin Medler, Robby Rosselli, Kelly Duchsherer, Scott Joern, Rick Huber & Wayne Johnson. Meeting called to order at 7:15pm.
Not Present: Holly Johnson
Guests: None
Minutes: The September 23, 2025 meeting minutes were presented and motioned with second to accept as written. All in favor. Motion carried.
Treasurer’s Report: The Treasurer’s Report was presented for discussion and review. Certificate Matured at Dacotah Bank and those funds were transferred to Bravera Bank Checking. Motion with second to approve/pay the bills. All in favor. Motion carried.
Old Business:
- INEX Legends Dirt Nationals & IMCA Stock Cars (Oct 9-11, 2025)
- Advertising – Kelly will get some posts scheduled on Facebook. We need to advertise the purse for the stock cars.
- Legend Nation will be doing the broadcasting instead of DARNTV for the event. Nodak will not make any profit from Legend Nation.
- Misc. – Carousel Pub will be used for concessions and restrooms, the north side of the underneath will be closed off. Painting lines in the pits on Monday night
- End of Year Awards Banquet & Elections (Oct 25-26, 2025)
- Banquet Outline – Robby will work on.
- Poster for Banquet – Scott will talk to Jay Simes to make a banquet poster
- Advertising – Kelly will get some posts scheduled on Facebook.
- 2026 Race Schedule
- Updates – None at this time
- Miscellaneous:
- Articles of Incorporation/By-Laws
- Update letter from Remington Kostenko. Discussion was had regarding potential changes to the Articles of Incorporation and By-Laws. Justin will talk to Remington and have him attend the next board meeting.
New Business:
- Financial Statement Audit – Kelly found a CPA to do a financial statement audit. The fee will be between $300-$500 depending on the time it takes. The audit will be done in November or December once all the bills are paid. Motion with second to approve having the audit done. All in favor. Motion carried.
- Equipment – Orange and white tractor needs to be taken to Northern Auction in October with no reserve. Motion with second was made to approve taking the tractors to auction. All in favor. Motion carried. We need to invest or look for a rental of a newer tractor similar to the Case Tractor over the winter. We also will be on the lookout for another big wheels truck.
Next Meeting: The next board meeting will be on Tuesday, October 7, 2025 at 7:00pm at Staybridge Suites.
Meeting Adjournment: Motion with second to adjourn the meeting. Motion carried. Meeting adjourned at 9:17pm.
Minutes Recorded by Kelly Duchsherer.
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