by Holly Johnson | Apr 5, 2026 | Meeting Minutes
Present: Rick Huber, Chris Tuchscherer, Holly Johnson, Kelly Duchsherer, Drew Christianson, and Wayne Johnson. Meeting called to order at 7:00pm.
Not Present: Robby Rosselli
Guests: Becky Medler, Steve Pierce, Bonnie Joern, Scott Joern, Tom Henderson, Kyler Satran, Lonn Satran, Chad Strachen
- Steve came to discuss his volunteering duties at the Car Show. He will coordinate for security coverage over the weekend.
Minutes: The March 16, 2026 meeting minutes were presented and motioned with second to accept as written. All in favor. Motion carried.
Reports from Standing Committees:
- Hall of Fame – nothing to report
Treasurer’s Report: The Treasurer’s Report was presented for discussion and review. Motion with second to approve/pay the bills. All in favor. Motion carried.
- Motion with second to take all funds at Dacotah Bank, and to close the checking account there, and move to 12-month CD at Bravera Bank. Voice Vote occurred with 4 members voting in the affirmative, one member abstained. Motion carried.
Unfinished Business:
- General Meeting Postcards: several returned undeliverable.
- Sponsors: Sponsors for 2026 were discussed and the worksheet was updated in the Google Drive.
- Magic City Car & Trade Show (March 28-29th, 2026): Logistics discussed.
- World of Outlaw Late Models (June 28, 2026): Ticket prices discussed. Tickets being made this week to be sold at the Car Show.
- Miscellaneous:
- Membership Approvals
- Motion with second to approve all memberships (new and renewals). All in favor. All memberships to date were approved for 2026 Membership.
- Board discussed that new memberships from today until general meeting will not be allowed to vote at the general meeting, as there won’t be a board meeting to approve.
- ATV Permits were discussed. Stickers being made.
- Track Prep was discussed. No action.
New Business:
- Race Operations – discussion occurred. No action.
- Fan Zone – Unanimous agreement to accept Align Fitness Studio sponsor with Chris Anderson continuing management of Fan Zone, with feather flag and nightly announcer read. Fan Zone will run from 5:45-6:20pm.
- Facebook – Discussed advertising through boosting posts. Unanimous agreement to start testing this.
- Clear Channel Group will receive grandstand passes after the Car Show.
- All-Stars of August – discussion occurred. No action.
- Randy Fllysvold Memorial Race Night (June 14, 2026): Discussion occurred about merchandise for sale and having a donation bucket at pit trailer/souvenir trailer/ticket window.
- Track Equipment
- Tom Henderson asked about tractors. One new tractor coming for Tom’s use. The other two tractors have no brakes.
- RDO Blade rental was discussed. Need to reach out to RDO.
- Water trucks discussed.
Next Meeting: The next board meeting is Tuesday, March 31st at 7:00pm at Staybridge Suites.
Meeting Adjournment: Motion with second to adjourn the meeting. Motion carried. Meeting adjourned at 9:10pm.
by Holly Johnson | Mar 25, 2026 | Meeting Minutes
Present: Rick Huber, Chris Tuchscherer, Holly Johnson, Kelly Duchsherer, and Drew Christianson. Meeting called to order at 7:02pm.
Not Present: Wayne Johnson & Robby Rosselli
Guests: Beau Simmons, Becky Medler, Bruce King, Roy Miller, Carlene Huber, Troy Huber
- Beau Simmons
- Motion with second to purchase requested supplies equaling approximately $600. All in favor. Motion carried.
- Emergency Radios were discussed. Motion with second to purchase a new Motorola Siren Capable Radio for the Fire & Rescue Crew. All in favor. Motion carried.
Minutes: The March 9, 2026 meeting minutes were presented and motioned with second to accept as written. All in favor. Motion carried.
Reports from Standing Committees:
- Hall of Fame – rep provided an update on this date via text to the Board.
Treasurer’s Report: The Treasurer’s Report was presented for discussion and review. Motion with second to approve/pay the bills. All in favor. Motion carried.
Unfinished Business:
- Sponsors: Sponsors for 2026 were discussed.
- Magic City Car & Trade Show (March 28-29th, 2026):
- No Swap Meet this year.
- Vendors/booths, display groups, and racecars for display were discussed.
- Door Volunteers needed for remaining open shifts
- By-Laws & Policies:
- Postcards for General Member Meeting on 3/29/2026 were mailed on Friday, 3/13/2026.
- Final review of proposed By-Law amendments occurred.
- Member Infraction Policy discussed.
- Discussed proposed amendments to Articles of Incorporation.
- Miscellaneous:
- Membership Approvals were tabled.
- Track Prep was discussed.
- Broadcast was discussed.
- Update to volunteers needed for NDSF
New Business:
- World of Outlaw Late Models (June 28, 2026): Tickets discussed.
- Pit Stalls were discussed.
- Registration Stickers are needed for pit vehicles.
- Incident over weekend – fatality at a dirt track over the weekend. Discussion occurred on how to ensure our Officials are not putting themselves in harm’s way at Nodak Speedway.
Next Meeting: The next board meeting is Monday, March 23rd at 7:00pm at Staybridge Suites.
Meeting Adjournment: Motion with second to adjourn the meeting. Motion carried. Meeting adjourned at 9:19pm.
by Holly Johnson | Mar 22, 2026 | Meeting Minutes
Present: Rick Huber, Holly Johnson, Kelly Duchsherer, Wayne Johnson, Robby Rosselli, and Drew Christianson. Meeting called to order at 7:03pm. Chris Tuchscherer arrived at 7:05pm.
Guests: Becky Medler, Brandon Beeter, Tiffany Aho, Scott Joern, Bonnie Joern, Trista Gilbert, Ron Huettl
- Tiffany Aho – signed the trade name reimbursement check back to the club
- Bonnie & Scott Joern – inquired about membership cards. Discussion occurred about membership renewals.
- Becky Medler – asked for consistency with why and when we go into Executive Session.
- Tiffany Aho – indicated that if we take federal or state money from the ND State Fair Board, we should be required to follow Sunshine Laws.
Minutes: The February 24, 2026 meeting minutes were presented and motioned with second to accept as written. All in favor. Motion carried.
Reports from Standing Committees:
- Hall of Fame – representative was not present to provide an update.
Treasurer’s Report: The Treasurer’s Report was presented for discussion and review. Motion with second by to approve/pay the bills. All in favor. Motion carried.
- CD at Dacotah Bank matures on 3/26/2026. Discussion occurred on finding best interest rate at the best term.
Unfinished Business:
- By-Laws: were reviewed and discussed with Ron Huettl with further revisions needed before proposing to membership.
- General members can bring a motion to the General Meeting without being on the agenda.
- Postcard for Car Show General Meeting – add Articles of Incorporation amendment to the agenda
Executive Session:
Motion with second to enter into Executive Session at 8:19pm to discuss DarnTV Broadcast and financials. All in favor. Motion with second to end the Executive Session at 9:36pm. All in favor. Motion carried.
- Sponsors: Sponsors for 2026 were discussed and the worksheet was updated in the Google Drive.
- Magic City Car & Trade Show (March 28-29th, 2026):
- Discussion on having a Swap Meet component occurred.
- Vendors/booths were discussed.
- Miscellaneous:
- Membership Approvals of renewed memberships and new memberships was tabled.
- NDSF Dirtwork was discussed.
- New Business:
- Volunteer Meeting will be scheduled for April.
- Volunteers for NDSF
- July 22nd – 18 people needed
- July 23rd – 18 people needed
Next Meeting: The next board meeting is Monday, March 16th at 7:00pm at Staybridge Suites.
Meeting Adjournment: Motion with second to adjourn the meeting. Motion carried. Meeting adjourned at 9:55pm.
by Holly Johnson | Mar 11, 2026 | Meeting Minutes
Present: Rick Huber, Chris Tuchscherer, Holly Johnson, Kelly Duchsherer, and Drew Christianson. Meeting called to order at 7:01pm.
Not Present: Wayne Johnson, Robby Rosselli
Guests: Becky Medler
- Nothing from guest.
Minutes: The February 10, 2026 meeting minutes were presented and motioned to accept as written with second. All in favor. Motion carried.
Reports from Standing Committees:
- Hall of Fame –
- Drew Christianson has filled the spot on the Nomination Committee previously held by Rick Huber. Nomination meeting is February 25th at 6:00pm at the Maysa Community Room.
- Kadi Ruby was present and reported there were no other updates.
Treasurer’s Report: The Treasurer’s Report was presented for discussion and review. Motion with second to approve/pay the bills. All in favor. Motion carried.
Unfinished Business:
- 2026 Race Schedule: Poster says practice Saturday, April 26th, but the 26th is a Sunday.
- Sponsors: Sponsors for 2026 were discussed and the worksheet was updated in the Google Drive.
- Magic City Car & Trade Show (March 28-29th, 2026):
- There will not be the Lego pinewood derby track due to lack of help available.
- Discussion on having a Swap Meet component occurred.
- Past vendors/booths were discussed.
- By-Laws & Policies:
- Postcard for Car Show General Meeting
- Proposed Policies will need to be finalized prior to general meeting.
- Miscellaneous:
- Broadcast for the 2026 Season was discussed.
- Membership Approvals of renewed memberships and new memberships was tabled.
New Business:
- Pit Stalls: new sign blanks were ordered and will replace all previous signs.
Next Meeting: The next board meeting is Monday, March 9th at 7:00pm at Staybridge Suites.
Meeting Adjournment: Motion with second to adjourn the meeting. Motion carried. Meeting adjourned at 9:24pm.
by Holly Johnson | Feb 26, 2026 | Meeting Minutes
Present: Rick Huber, Chris Tuchscherer, Holly Johnson, Kelly Duchsherer, Wayne Johnson, Drew Christianson, and Robby Rosselli. Meeting called to order at 7:00pm.
Guests: Becky Medler, Blaine Klein, Mike Clementich
- Blaine & Mike – Dakota Cruisers:
- Cruisers want their booth inside the front door, and will have someone there to help park classic cars. We will handle the car registration like in the past. Blaine will inquire with Westlie Ford about a booth and the snowmobile club. Military vehicles are also participating but will be outside in front of the building.
- Becky – membership, still willing to work staging area.
Minutes: The January 27, 2026 meeting minutes were presented and motioned with second to remove #3 & 4 under New Business. All in favor. Motion carried. Motion to accept as revised with second. All in favor. Motion carried.
Reports from Standing Committees:
- Hall of Fame – no representative present to provide an update.
Treasurer’s Report: The Treasurer’s Report was presented for discussion and review. Discussion about incorporating credit card fees into card transactions occurred. Hall of Fame submitted an outstanding invoice from October that the Club will cover. Motion with second to approve/pay the bills. All in favor. Motion carried.
Unfinished Business:
- 2026 Race Schedule:
- Brittany Beck responded that one Legend race would be a $75 sanction fee. Unanimous agreement to pay sanctioning fee.
- Garrison Ambulance needs to be scheduled for NOSA, and both World of Outlaw events.
- Payouts discussed. August Specials will be $100 entry fee + $30 pit fee ($130 total).
- Sponsors: Sponsors for 2026 were discussed and the worksheet was updated in the Google Drive.
- Magic City Car & Trade Show (March 28-29th, 2026):
- Past vendors were reviewed.
- Articles of Incorporation: Becky asked about top of page 2 on original Articles stating that the club ‘will not be subject to any other club or body, and is independent.’
- Memberships: Approvals of renewed memberships and new memberships was tabled. We have 60 days to approve application for membership.
- Miscellaneous:
- Tradename – On 2-4-2026 via text, Holly submitted a handwritten and notarized agreement dated 10-23-2025 between her and Tiffany Aho regarding use of tradenames for the awards banquet, as well as receipts for reimbursement for original filing fee cost ($50) of ‘Nodak Speedway’ and ‘Playground of Power.’ Five yes votes were given on 2-5-2026, and one abstaining.
- Radios – discussed information on alternative radios to purchase. Speakers on the south end of the pits need to be looked at. Will send current headsets and radios to American Electronics to get serviced.
- Track Prep was discussed.
New Business:
- Will discuss with NDSF about our involvement with track removal/dirt work without a Demo Derby this year.
- Broadcast – discussion occurred about requesting to increase nightly subscription cost on DarnTV to $44.95 (live and replays) to increase our profits. Unanimous agreement.
- Announcer – Kristi and Kelli Rosselli are interested in announcing again.
- Tech Inspectors’ payments were discussed.
- Postcard for Car Show General Meeting needs to be mailed at least 10 days in advance of the Car Show General Meeting on 3/29/2026 at 1:00pm. Consensus was to have Google Drive folder with a link and QR code that goes to members to access the proposed changes to bylaws.
- Fidelity Bond – President, VP, Treasurer at $4,000.00 each. Unanimous agreement.
- Fuel for season – 4,677 gallons of diesel last year (10 deliveries), $13,778.00
- Unanimous agreement was reached to secure 2500 gallons of diesel now.
Next Meeting: The next board meeting will be on Tuesday, February 24, 2026 at 7:00pm at Staybridge Suites.
Executive Session: Motion with second to enter into Executive Session at 9:27pm. All in favor. Motion with second to end the Executive Session at 9:43pm. All in favor. Motion carried.
Meeting Adjournment: Motion with second to adjourn the meeting. Motion carried. Meeting adjourned at 9:44pm.
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