701.822.RACE (7223) racenodak@gmail.com

MEETING MINUTES 3/5/2025

by | Mar 6, 2025 | News

Present: Justin Medler, Robby Rosselli, Kelly Duchsherer, Wayne Johnson, Rick Huber, & Holly Johnson. Meeting called to order at 6:55pm. 

Not Present: Scott Joern

Minutes: The February 18, 2025 meeting minutes were presented and accepted as written with motion and second. All in favor. Motion carried. 

Treasurer’s Report: The Treasurer’s Report was presented for discussion and review. 

  • $25 raffle permit application fee dropped off to Auditor’s office on 2/20/2025.
  • $25 to change the combination code at the Post Office. Reimbursement to Kelly Duchsherer.
  • $700 check from Dig It Up received on 2/20/2025. 
  • $3000 check from Schatz Crossroad received on 2/20/2025.
  • $59.13 for flowers for Amanda Huber Funeral Service.
  • $360.07 to Auto Value for $360.07 for jacks.
  • $204.25 to Lowe’s Printing for 2025 Posters/All Star August Posters.
  • Received $370.88 bill from Lowe’s Printing on 3/5/2025 for WOO Tickets (5000). 
  • Received $5000 check from Gooseneck on 3/5/2025 for $5000. 
  • Received $1500 check from Butler Machinery on 3/5/2025. $1000 is for cornhole competition during WOO. $500 to fund cornhole boards. 
  • $400 check received from Tolley Fire Department for purchase of 2 grandstand passes for a raffle of theirs.

Motion and second to approve/pay the bills. All in favor. Motion carried. 

Additional Items:

  • Received note and a check issued by the club dated 7/7/2024 in the mail today, 3/5/2025 asking it get reissued. The race club does not reissue checks after 90 days. Check will be returned to sender marked void. 
  • A trailer tag renewal invoice was found in Treasurer documents. Club will not renew tags unless needed.  
  • When signatures were switched at Dacotah Bank, it was discovered that the club’s CDs were at 0.9% interest (called ‘Board Rate’), and likely auto renewed without notification from the previous Treasurer to the bank to renew at 4.0% interest rate. The CDs were redone last week for 7-months at 4.0% and the other for 13-months at 3.75%. 

Old Business:  

  1. Track Equipment – Heavy Hitch will be finished in approx 2-3 weeks.
  2. Raffle Car – Permit picked up today. Permit number to be printed on tickets.
  3. 2025 Schedule
    • Car Show (April 5-6, 2025) – $5 admission
      • Front Door Volunteers
      • Layout
      • General Meeting Agenda – Sunday, April 6th at 1:00pm. Need to get postcards for general meeting notice need to go out 10 days before meeting (March 25th deadline) per by-laws.
      • White wristbands to be used for display cars/racecars and booth (each entry/booth gets 2 wristbands). Will use mixed/miscellaneous colored wristbands for entrance into the car show. 
      • Booth Spots Requested
    • NOSA Winged Sprints (May 4, 2025)
      • Garrison’s ambulance booked for this event at $125/hour, as Minot ambulance on-site would cost $200/hour.
    • WOO Late Models (June 29, 2025)
      • Garrison’s ambulance booked for this event at $125/hour, as Minot ambulance on-site would cost $200/hour.
      • Tickets were printed but there were issues with the final product. A special seal/stamp has been ordered (ETA: 2 weeks) to add to the tickets to prevent duplication/easy replication. 
      • Likely to run out of time to allow premier businesses to pre-sell. Those same places will be premier spots to sell after the car show. 
      • Helmet from Velocity to raffle/sell during the event. 
    • INEX Legends Winter Nationals (Oct 9-11, 2025)
      • Fergus Falls is not dropping Legends at their event on the same dates. $1200 to win.
      • Practice Thursday. Qualifying Friday (Williston also racing). Racing Saturday. 
    • Registration fees for drivers (plus they pay the pit entrance fee) at TTDT, DCMT, and August Specials
  1. 2025 Sponsorships
    • Spreadsheet updated with checks received and other businesses who showed interest. 
    • Gerdau likely to donate $5000 for WOO Late Model event. 
    • Seeking $5000 support from Visit Minot for WOO Late Model event
  2. My Race Pass – ACH Authorization Form ready to be sent
  3. Bravera Bank – Account signers need driver’s license
  4. Track Announcer
    • Kristi Rosselli and Kelly Sullivan-Rosselli to be announcers for 2025 Season. Craig Heupel still interested in helping also. Paid $300/race night in 2024 for announcers together (split $150/each).

New Business:

  1. Velocita shirts for Board of Directors
    • Velocita willing to sponsor 10 shirts at no cost (normally $49/each).
    • Would need 14 shirts (2/each board member) if just for Board of Directors. Discussion occurred about pit officials/volunteers also wearing these branded shirts. Motion and second to purchase 25 shirts to start and re-evaluated at a later board meeting if more are needed. All in favor. Motion carried.
  2. Advertising Budget – club spent $5300 on TV/radio/newspaper in 2024
    • WGO Radio
      • Will be doing weekly spots like we’ve done in the past
      • Spend $5000 on advertising + spend more money to advertise specifically for WOO Late Models event.
  3. Facebook posts
    • Need to post weekly on Thursdays about Sunday night races.
    • Add Kelly Duchsherer as Admin to Facebook page. Remove access of people no longer involved with club.
  4. Ambulance services – Ambulance on site costs $200/hour. Garrison’s ambulance is $125/hour. Need an ambulance on site per contracts for NOSA Sprints on 5/4/2025 and for WOO Late Models on 6/29/2025.
  5. Ray Mock
    • Bill Klimpel contacted Board member to inform of April 11th fundraiser/silent auction at Bread of Life Lutheran Church. Motion and second to donate 2 grandstand passes & merchandise to Silent Auction. All in favor. Motion passed. 
    • GoFund Me page is being started
    • Consider Pass the Helmet during a race night
  6. Donny Schatz – Schatz Sprint Car and Late Model will be at the car show to promote 2025 race events. Facebook Live broadcast/interview using Kris Kelly at the car show and/or through DarnTV.
  7. Microphone for Pits – will be purchasing 1-2 cordless mics for 2025 race season
  8. Volunteer Meeting on March 30th at 2:00pm at Homesteaders. Will be provided at no cost to the club in exchange for a signboard for 2025.
  9. Dacotah Bank – updated signatures/account owners to Treasurer, President, and Vice President
  10. Bremer Bank – updated signatures/account owners to Treasurer, President, and Vice President
  11. Accountant currently uses the desktop version of QuickBooks. Treasurer wants to use Quickbooks Online in order to streamline transactions and have access. Motion and second to have Accountant use QuickBooks Online moving forward. All in favor. Motion carried. 

Next Meeting: The next board meeting will be on March 11, 2025 at 7:00pm at Smalls Racing Headquarters. 

Meeting Adjournment: Motion and second to adjourn the meeting. Motion carried. Meeting adjourned at 9:08pm.

MEETING MINUTES 2/18/2025

by | Mar 4, 2025 | News

Present: Justin Medler, Robby Rosselli, Kelly Duchsherer, Wayne Johnson, Scott Joern, Rick Huber, & Holly Johnson. Meeting called to order at 7:01pm. 

Minutes: The February 4, 2025 meeting minutes were presented and accepted as written with motion and second. All in favor. Motion carried. 

Treasurer’s Report: The Treasurer’s Report was presented for discussion and review. 

  • $3200 check from Circle Sanitation received 2/14/25.
  • $3000 check from Optimum Ag received 2/14/25.
  • $1652.06 invoice for fire safety crew gear ordered last year – Grand Forks Fire Equipment
  • $25 raffle permit application fee

Motion and second to approve/pay the bills. All in favor. Motion carried. 

Old Business:  

  1. Track Equipment
    • No updates.
  2. Catch Fence Turn 4
    • Need a couple more panels as 4 more jersey barriers were added. Built by Jim’s Welding.
  3. Raffle Car
    • 125 tickets at $50/piece.
    • Raffle permit approved. Need to send the $25 application fee to Amanda. 
    • New cage kit will go into this car. 
    • Once permit is approved, paper tickets can be printed.
  4. 2025 Schedule
    • New posters (2nd run) were printed by Lowe’s for free, as low quality first run.
    • Car Show (April 5-6, 2025)
      • Board members to work the Nodak booth and manage sales of WOO tickets, 2025 Memberships, pit passes, grandstand passes, pit stalls.
      • Booth Spots were reviewed.
  1. NOSA Winged Sprints (May 4, 2025)
    • Need increased insurance policy (higher coverage levels) for event.
    • Will require an ambulance (per the event contract) on site the night of the event.
  2. WOO Late Models (June 29, 2025)
    • Tickets: Paper ticket proof was presented. Need to include on the ticket the event rainout/refund policy – must send physical ticket to Club’s PO Box number. 
    • Four businesses have agreed to pre-sell tickets. 
    • Ticket sales available everywhere starting at the Car Show. 
    • Consider printing posters to hang around town indicating where people can buy their tickets. 
    • Bravera Bank willing to set up canopies and serve food. Also willing to purchase chips and salads. 
  3. INEX Legends Winter Nationals (Oct 9-11, 2025)
    • There is a Legends race in Fergus Falls the same weekend.
  1. 2025 Sponsorships
    • Affinity Credit Union – signboard 2025; needs an invoice
    • Big O needs a new signboard for new logo
    • Paul’s Towing needs a new signboard
    • Tires Only needs a new signboard, no longer Dakota Tire Direct
  2. My Race Pass
    • Need to set up ACH info.  
  3. Bravera Bank
    • Complete transfer of accounts temporarily on hold. Still opening the accounts now to start the process. Bankers were able to see all documents requested. 
    • Willing to set up canopies at WOO to help with food. Willing to buy the chips and salads. 

New Business:

  1. Track Announcer – Nick Hulberg has resigned as track announcer.
  2. Flowers for Amanda Huber’s funeral at Bread of Life on Friday, 2/21/2025.
  3. Spoke to Visit Minot about support for our 2025 events.
  4. Clarion – emailed the club to inform of charging $250 for conference room for Board Meetings each week.
  5. Club will be keeping Bremer and Dacotah bank accounts open.
    • Dacotah Bank had original Articles of Incorporation from 1996.
  6. Facebook – need to start posting about Car Show
  7. Purse Payouts will occur nightly at the night of each event for the 2025 Season. 

Next Meeting: The next board meeting will be on March 5, 2025 at 7:00pm at the Affinity Credit Union. 

Meeting Adjournment: Motion and second to adjourn the meeting. Motion carried. Meeting adjourned at 8:27pm.

MEETING MINUTES 2/4/2025

by | Mar 4, 2025 | News

Present: Justin Medler, Robby Rosselli, Kelly Bertsch, Wayne Johnson, Scott Joern, Rick Huber, & Holly Johnson. Meeting called to order at 6:52pm. 

Guests: Tom Ross

Minutes: The January 28, 2025 meeting minutes were presented and accepted as written with motion and second. All in favor. Motion carried. 

Treasurer’s Report: The Treasurer’s Report was presented for discussion and review. No bills to approve/pending. 

  • There are 53 outstanding checks totalling $5739. 
  • Heavy Hitch deposit check was cashed.

Old Business:  

  1. Track Equipment
    • Some fence panels need maintenance.
    • Heavy Hitch to be transported for the Club in exchange for two pit stalls. 
  2. Raffle Car
    • Raffle permit completed and reviewed. Submit to Amanda.
    • 125 tickets at $50/piece.
  3. 2025 Schedule
    • Car Show (April 5-6, 2025)
    • Special guest appearances in the works.
    • Booth Spots Requested were reviewed.
  1. NOSA Winged Sprints (May 4, 2025)
    • May have a special guest at event.
  2. WOO Late Models (June 29, 2025)
    • Mayor Tom Ross will be at this show
    • Submitted a proof for physical tickets. Time Trials start at 6pm. Need to be numbered. Show starts at 6pm that night with Time Trials.
    • Offer a perk to 2025 Sponsors as a premier location to purchase tickets before the Car Show. 
  3. INEX Legends Winter Nationals (Oct 9-11, 2025)
  1. 2025 Sponsorships
    • Sign board pricing will increase to $700/year ($900 for initial sign board – it costs $200 to make them). 
  2. My Race Pass
    • Continue to pursue ticket sales on MRP.
  3. Bravera Bank
    • Need to find Articles of Incorporation to submit. 
    • Discussion occurred about concerns with loan requirements, specifically with collateral.

New Business:

  1. Brekken Bachmeier Benefit – motion and second to donate two Grandstand Passes to his family to use at Silent Auction benefit on February 23. 
  2. 1099s sent to drivers are nearly illegible.
  3. Mayor Tom Ross
    • Traffic control on the 4th of July and WOO Late Model night.
    • Proclamation to kick off the race season. Events can be shared on the City’s social media. Flyers have been shared with Visit Minot. 
    • City noise ordinance updated at City Council last night – Tom Ross indicated we do not need to worry about it. 
  4. Kelly Bertsch submitted his letter of resignation as Treasurer from the Nodak Race Club and left before meeting adjourned.
    • Motion and second to accept resignation. All in favor. Motion carried. 
    • By-laws were referenced for correct process of replacing vacancy created by resignation. Motion and second to appoint Kelly Duchsherer as interim Treasurer to replace Kelly Bertsch. All in favor. Motion carried. 
  5. Bid for dirt work during NDSF given to Taylor Picard for 2025. 

Next Meeting: The next board meeting will be on February 18, 2025 at 7:00pm at the Clarion. 

Meeting Adjournment: Motion and second to adjourn the meeting. Motion carried.  Meeting adjourned at 8:12pm.

MEETING MINUTES 1/28/2025

by | Feb 2, 2025 | News

Present: Justin Medler, Robby Rosselli, Kelly Bertsch, Wayne Johnson, Scott Joern, Rick Huber, & Holly Johnson. Meeting called to order at 6:57pm. 

Guests: Jen Hubrig & Mike Mueller from Bravera Bank

Minutes: The January 14, 2025 meeting minutes were presented and accepted as written with motion and second. All in favor. Motion carried. 

Treasurer’s Report: The Treasurer’s Report was presented for discussion and review. No bills to approve/pending. 

Old Business:  

  1. Track Equipment
    • Heavy Hitch – deposit paid
    • Water truck parts are needed.
  2. Raffle Car
    • Need to obtain raffle permit. 
    • 125 tickets at $50/piece.
  3. 2025 Schedule
    • WOO Late Models June 29, 2025
      • Contract brought and presented to Board Members
    • INEX Legends Winter Nationals Oct 9-11, 2025
      • Announced/released at their banquet on this past Saturday. 
  4. 2025 Sponsorships
    • All board members need to work together to obtain sponsors.
  5. Car Show
    • Dakota Cruisers – check with the club on what they want to do for the car show
    • Williston Basin wants a booth
  6. My Race Pass
    • Fees – % of tickets or set fee; $1.90 + 4% cred card fee. They will handle rainouts returns. 
    • Can use the MRP app without subscription. 
    • $50-$150 audio/headsets to finish

New Business:

  1. Bravera Bank – Mike & Jen
    • Loan for Heavy Hitch at 0% interest was offered. In exchange, Bravera wants the Club to move all the banking to Bravera, and a sign board/advertising on the Heavy Hitch. 
    • Will waive the first box of checks cost
    • Will waive the fee for stop payment on checks
    • Option to use Clover app versus Square
      • We would be a Seasonal customer, which is monthly fee but lower transaction fees.
      • Square summary reports requested.
    • Motion and second to move bank accounts to Bravera in order to pursue the financing for the Heavy Hitch, 5 in favor, 1 opposed. Motion carried. Discussion about moving bank accounts occurred including transfering ACH payments (there is a dedicated person to take care of/assist with the transition). The person in opposition indicated that we are likely able to pay for the purchase of the piece of equipment without having to finance. 
  2. NOSA 410 Sprint Car for 2025 Nodak Schedule
    • 5/11, 5/18, 7/4 dates were given. Countered with 5/4/2025 as no one else races NOSA before that date.
    • Payout = $12,000 for 24 cars, and $300 sanctioning fee.
    • Regular payout that night (5/4/25) for other classes = $13,610
    • Motion and second to have NOSA Sprints race on May 4th. 4 in favor, 2 opposed. Motioned carried. 
  3. Website meeting minutes & updates on website
    • Access to website now in place and meeting minutes will be posted along with the 2025 Schedule graphic. 
  4. Fireworks Committee

Next Meeting: The next board meeting will be on February 4, 2025 at 7:00pm at the Clarion. 

Meeting Adjournment: Motion and second to adjourn the meeting. Motion carried. Meeting adjourned at 8:45pm.

MEETING MINUTES 1/14/2025

by | Feb 2, 2025 | News

Present: Justin Medler, Kelly Bertsch, Wayne Johnson, Scott Joern, Rick Huber, & Holly Johnson. Meeting called to order at 6:58pm. 

Not Present: Robby Rosselli

Guests: Kadi Ruby, John Schwartz

Minutes: The December 17, 2024 meeting minutes were presented and accepted as written with motion and second. All in favor. Motion carried. 

Treasurer’s Report: The Treasurer’s Report was presented for discussion and review. 

  • Taxes have not been deducted from the checking account, but are complete
  • Income up approx $40K compared to last year

No bills to approve/pending. 

Old Business:  

  1. Track Equipment
    • Motion and second to purchase a new piece of equipment (Heavy Hitch) for track prep. 4 in favor, 1 opposed. Motion carried.
      • Heavy Hitch = $18,000; check with banks to obtain a 0% interest loan 
      • 53 teeth that last 20-30 nights, teeth are approx $28/tooth; $1000-$2000/year for maintenance; 12’ wide
  2. Raffle Car
    1. Krys Yost has the car and invoice was submitted for $5300 minus $2500 for the car (donated by Swartwout/Jeremy Rust). 
    2. Will sell tickets for $50/piece with a limited number of tickets available.
  3. 2025 Schedule
    • WOO Late Models June 29, 2025
      1. Consider using MyRacePass for ticket sales.
      2. Still no title sponsor(s).
    • INEX Legends Winter Nationals Oct 9-11, 2025
      1. Projected P&L Statement presented.
      2. Motion and second to run the show on our own (the 2nd option of the options they presented us) vs. splitting the profits 50/50. All in favor. Motion carried. 
  4. 2025 Sponsorships

New Business:

  1. 2025 Membership cards have all been signed.
  2. John Schwartz (guest) came to ask about the number of checks Harrison Schwartz (Sport Compact) has outstanding
  3. Kadi Ruby (Nodak Hall of Fame, Standing President)
    • HOF wall still in the works, anticipated installation still this spring
      • $28K-$30K in initial cost including 80 plaques. Wall will fit up to 150 plaques. Plaque sizes were increased for visibility, which comes with a higher cost. 
    • Feb 27th – HOF Nomination Meeting
      • Two Board Members will represent the Board on the panel
      • Induction process is going to be amended, percentage of votes a range instead of a set percentage threshold
    • When April general meeting postcard goes out, need to include HOF info
    • 2027 Anniversary: yearbook information gathering has started.
  4. IMCA Franchise Documents – Completed and fee of $500 paid
  5. Brushfire app for WOO – May not need if using MRP or NDSF
  6. Car Show
  1. Regional Qualifier for Legends – July 4th event, make sure to put this in MRP
  2. MyRacePass (MRP)
    1. Considering moving the website to be under MyRacePass ($599 yearly cost, currently paying $300/year for Web Funnel hosting).
      • $1800 for initial web page design (set up fee)
      • Current web hosting cost for the year has been paid.
    2. Sell tickets through MRP
    3. Electronically scan using phones at the door
    4. Need to consider that people may be UNAWARE of the MRP app. 

Next Meeting: The next board meeting will be on January 28, 2025 at 7:00pm at the Clarion. 

Meeting Adjournment: Motion and second to adjourn the meeting. Motion carried. Meeting adjourned at 8:53pm.