by Holly Johnson | Mar 4, 2025 | News
Present: Justin Medler, Robby Rosselli, Kelly Bertsch, Wayne Johnson, Scott Joern, Rick Huber, & Holly Johnson. Meeting called to order at 6:52pm.
Guests: Tom Ross
Minutes: The January 28, 2025 meeting minutes were presented and accepted as written with motion and second. All in favor. Motion carried.
Treasurer’s Report: The Treasurer’s Report was presented for discussion and review. No bills to approve/pending.
- There are 53 outstanding checks totalling $5739.
- Heavy Hitch deposit check was cashed.
Old Business:
- Track Equipment
- Some fence panels need maintenance.
- Heavy Hitch to be transported for the Club in exchange for two pit stalls.
- Raffle Car
- Raffle permit completed and reviewed. Submit to Amanda.
- 125 tickets at $50/piece.
- 2025 Schedule
- Car Show (April 5-6, 2025)
- Special guest appearances in the works.
- Booth Spots Requested were reviewed.
- NOSA Winged Sprints (May 4, 2025)
- May have a special guest at event.
- WOO Late Models (June 29, 2025)
- Mayor Tom Ross will be at this show
- Submitted a proof for physical tickets. Time Trials start at 6pm. Need to be numbered. Show starts at 6pm that night with Time Trials.
- Offer a perk to 2025 Sponsors as a premier location to purchase tickets before the Car Show.
- INEX Legends Winter Nationals (Oct 9-11, 2025)
- 2025 Sponsorships
- Sign board pricing will increase to $700/year ($900 for initial sign board – it costs $200 to make them).
- My Race Pass
- Continue to pursue ticket sales on MRP.
- Bravera Bank
- Need to find Articles of Incorporation to submit.
- Discussion occurred about concerns with loan requirements, specifically with collateral.
New Business:
- Brekken Bachmeier Benefit – motion and second to donate two Grandstand Passes to his family to use at Silent Auction benefit on February 23.
- 1099s sent to drivers are nearly illegible.
- Mayor Tom Ross
- Traffic control on the 4th of July and WOO Late Model night.
- Proclamation to kick off the race season. Events can be shared on the City’s social media. Flyers have been shared with Visit Minot.
- City noise ordinance updated at City Council last night – Tom Ross indicated we do not need to worry about it.
- Kelly Bertsch submitted his letter of resignation as Treasurer from the Nodak Race Club and left before meeting adjourned.
- Motion and second to accept resignation. All in favor. Motion carried.
- By-laws were referenced for correct process of replacing vacancy created by resignation. Motion and second to appoint Kelly Duchsherer as interim Treasurer to replace Kelly Bertsch. All in favor. Motion carried.
- Bid for dirt work during NDSF given to Taylor Picard for 2025.
Next Meeting: The next board meeting will be on February 18, 2025 at 7:00pm at the Clarion.
Meeting Adjournment: Motion and second to adjourn the meeting. Motion carried. Meeting adjourned at 8:12pm.
by Holly Johnson | Feb 2, 2025 | News
Present: Justin Medler, Robby Rosselli, Kelly Bertsch, Wayne Johnson, Scott Joern, Rick Huber, & Holly Johnson. Meeting called to order at 6:57pm.
Guests: Jen Hubrig & Mike Mueller from Bravera Bank
Minutes: The January 14, 2025 meeting minutes were presented and accepted as written with motion and second. All in favor. Motion carried.
Treasurer’s Report: The Treasurer’s Report was presented for discussion and review. No bills to approve/pending.
Old Business:
- Track Equipment
- Heavy Hitch – deposit paid
- Water truck parts are needed.
- Raffle Car
- Need to obtain raffle permit.
- 125 tickets at $50/piece.
- 2025 Schedule
- WOO Late Models June 29, 2025
- Contract brought and presented to Board Members
- INEX Legends Winter Nationals Oct 9-11, 2025
- Announced/released at their banquet on this past Saturday.
- 2025 Sponsorships
- All board members need to work together to obtain sponsors.
- Car Show
- Dakota Cruisers – check with the club on what they want to do for the car show
- Williston Basin wants a booth
- My Race Pass
- Fees – % of tickets or set fee; $1.90 + 4% cred card fee. They will handle rainouts returns.
- Can use the MRP app without subscription.
- $50-$150 audio/headsets to finish
New Business:
- Bravera Bank – Mike & Jen
- Loan for Heavy Hitch at 0% interest was offered. In exchange, Bravera wants the Club to move all the banking to Bravera, and a sign board/advertising on the Heavy Hitch.
- Will waive the first box of checks cost
- Will waive the fee for stop payment on checks
- Option to use Clover app versus Square
- We would be a Seasonal customer, which is monthly fee but lower transaction fees.
- Square summary reports requested.
- Motion and second to move bank accounts to Bravera in order to pursue the financing for the Heavy Hitch, 5 in favor, 1 opposed. Motion carried. Discussion about moving bank accounts occurred including transfering ACH payments (there is a dedicated person to take care of/assist with the transition). The person in opposition indicated that we are likely able to pay for the purchase of the piece of equipment without having to finance.
- NOSA 410 Sprint Car for 2025 Nodak Schedule
- 5/11, 5/18, 7/4 dates were given. Countered with 5/4/2025 as no one else races NOSA before that date.
- Payout = $12,000 for 24 cars, and $300 sanctioning fee.
- Regular payout that night (5/4/25) for other classes = $13,610
- Motion and second to have NOSA Sprints race on May 4th. 4 in favor, 2 opposed. Motioned carried.
- Website meeting minutes & updates on website
- Access to website now in place and meeting minutes will be posted along with the 2025 Schedule graphic.
- Fireworks Committee
Next Meeting: The next board meeting will be on February 4, 2025 at 7:00pm at the Clarion.
Meeting Adjournment: Motion and second to adjourn the meeting. Motion carried. Meeting adjourned at 8:45pm.
by Holly Johnson | Feb 2, 2025 | News
Present: Justin Medler, Kelly Bertsch, Wayne Johnson, Scott Joern, Rick Huber, & Holly Johnson. Meeting called to order at 6:58pm.
Not Present: Robby Rosselli
Guests: Kadi Ruby, John Schwartz
Minutes: The December 17, 2024 meeting minutes were presented and accepted as written with motion and second. All in favor. Motion carried.
Treasurer’s Report: The Treasurer’s Report was presented for discussion and review.
- Taxes have not been deducted from the checking account, but are complete
- Income up approx $40K compared to last year
No bills to approve/pending.
Old Business:
- Track Equipment
- Motion and second to purchase a new piece of equipment (Heavy Hitch) for track prep. 4 in favor, 1 opposed. Motion carried.
- Heavy Hitch = $18,000; check with banks to obtain a 0% interest loan
- 53 teeth that last 20-30 nights, teeth are approx $28/tooth; $1000-$2000/year for maintenance; 12’ wide
- Raffle Car
- Krys Yost has the car and invoice was submitted for $5300 minus $2500 for the car (donated by Swartwout/Jeremy Rust).
- Will sell tickets for $50/piece with a limited number of tickets available.
- 2025 Schedule
- WOO Late Models June 29, 2025
- Consider using MyRacePass for ticket sales.
- Still no title sponsor(s).
- INEX Legends Winter Nationals Oct 9-11, 2025
- Projected P&L Statement presented.
- Motion and second to run the show on our own (the 2nd option of the options they presented us) vs. splitting the profits 50/50. All in favor. Motion carried.
- 2025 Sponsorships
New Business:
- 2025 Membership cards have all been signed.
- John Schwartz (guest) came to ask about the number of checks Harrison Schwartz (Sport Compact) has outstanding
- Kadi Ruby (Nodak Hall of Fame, Standing President)
- HOF wall still in the works, anticipated installation still this spring
- $28K-$30K in initial cost including 80 plaques. Wall will fit up to 150 plaques. Plaque sizes were increased for visibility, which comes with a higher cost.
- Feb 27th – HOF Nomination Meeting
- Two Board Members will represent the Board on the panel
- Induction process is going to be amended, percentage of votes a range instead of a set percentage threshold
- When April general meeting postcard goes out, need to include HOF info
- 2027 Anniversary: yearbook information gathering has started.
- IMCA Franchise Documents – Completed and fee of $500 paid
- Brushfire app for WOO – May not need if using MRP or NDSF
- Car Show
- Regional Qualifier for Legends – July 4th event, make sure to put this in MRP
- MyRacePass (MRP)
- Considering moving the website to be under MyRacePass ($599 yearly cost, currently paying $300/year for Web Funnel hosting).
- $1800 for initial web page design (set up fee)
- Current web hosting cost for the year has been paid.
- Sell tickets through MRP
- Electronically scan using phones at the door
- Need to consider that people may be UNAWARE of the MRP app.
Next Meeting: The next board meeting will be on January 28, 2025 at 7:00pm at the Clarion.
Meeting Adjournment: Motion and second to adjourn the meeting. Motion carried. Meeting adjourned at 8:53pm.
by Holly Johnson | Feb 2, 2025 | News
Present: Justin Medler, Wayne Johnson, Scott Joern, Rick Huber, Robby Rosselli, & Holly Johnson. Meeting called to order at 6:56pm.
Not Present: : Kelly Bertsch
Minutes: The December 10, 2024 meeting minutes were presented and accepted as written with motion and second. All in favor. Motion carried.
Treasurer’s Report: The Treasurer’s Report was NOT presented. Treasurer not present.
Old Business:
- Track Equipment
- Raffle Car
- WOO Late Models June 29, 2025
- Ask Lowe’s Printing to make 5,000 tickets for WOO Event. Tickets should be numbered to be able to track what businesses are responsible for numbers.
- Burgers/meat for cookout.
- Bean bag toss sponsor still needed.
- Simes Design – suggested ‘Magic City Mayhem’ vs. ‘Minot Mayhem’
- Press Release/Marketing:
- Scott Lovejoy to handle writing press releases.
- Nick Hulburg to be the voice of anything related to marketing the event.
- 2025 Schedule
- Set up My Race Pass for 2025 Events.
- 2025 Sponsorships
- Gaule Family indicated no financial contribution to the event, but honored at naming it after John.
- Westle Truck requested invoice after 1/1/2025
- Helena requested invoice in March 2025
- Optimum Ag requested invoice after 1/1/2025
- Tuff Trucks
- Dawn Volk donation
New Business:
- Get Air (formerly HighAir Ground) – under new management, talked to them about Kids’ Day in May. Possibly interested in a sign board for 2025.
- Website needs to be updated with meeting minutes.
Next Meeting: The next board meeting will be on January 14th, 2025 at 7:00pm at the Clarion.
Meeting Adjournment: Motion and second to adjourn the meeting. Motion carried. Meeting adjourned at 8:06pm.
by Holly Johnson | Feb 2, 2025 | News
Present: Justin Medler, Wayne Johnson, Scott Joern, Rick Huber, Robby Rosselli, & Holly Johnson. Meeting called to order at 6:50pm.
Not Present: Kelly Bertsch
Minutes: The November 18, 2024 meeting minutes were presented and accepted as written with motion and second. All in favor. Motion carried.
Treasurer’s Report: The Treasurer’s Report was NOT presented. Treasurer not present.
Old Business:
- No updates on Track Equipment
- WOO Late Models June 29, 2025
- Looking at sponsor for bean bag toss and logistics.
- Wissota can run with WOO (their Wissota tire).
- Motion and second made that WOO ticket prices be set at $40. All in favor. Motion carried.
- 2025 Schedule
- Velocita will be at the Car Show and the Tour
- INEX Legend Car Dirt Nationals October 9-11 at Nodak Speedway
- Practice Thursday, races Friday and Saturday
- Projected P&L for event needed
- No support classes
- Regional qualifier for Legends on 7/4/2025
- Minot Area Chamber EDC
New Business:
- 2025 Sponsorships
- Board discussed who is responsible for asking past sponsors for the 2025 Season
- Update sponsor flyer for 2025, remove the banner perk
- Motion and second that no more than 4 WOO event tickets can be given/promised to a single Class or Nightly Sponsor only (does not include sign board sponsors). All in favor. Motion carried.
- Points Fund
- All-Stars of August Tshirts – order 144 (gross) minimum
- HOF Committee is meeting on 12/20/2024 at Sebo Motorsports
- Met on 11/25/24: Interim board positions appointed to Kadi Ruby (President), Becky Medler (Vice President), Holly Johnson (Secretary), and Celeste Simmons (Treasurer)
Next Meeting: The next board meeting will be on December 17th at 7:00pm at the Sebo Motorsports.
Meeting Adjournment: Motion and second to adjourn the meeting. Motion carried. Meeting adjourned at 8:01pm.
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