Present: Justin Medler, Robby Rosselli, Holly Johnson, Kelly Duchsherer, Scott Joern, Rick Huber & Wayne Johnson. Meeting called to order at 6:59pm.
Guests: Kadilyn Ruby, Remington Kostenko, Brandon Beeter, Dave Forthun, Tiffany Aho, Roy Miller, Morgan McCormick, Brent Aho, and Jesse Long. Chris Tuchsherer arrived at 7:38pm.
Minutes: The October 14, 2025 meeting minutes were presented and motioned and second to accept as written. All in favor. Motion carried.
Old Business:
- End of Year Awards Banquet & Elections (Oct 25-26, 2025)
- Tiffany and Roy offered their help and will be available to help with banquet set up.
- Wayne will drop off the trailer of donation items on Saturday morning.
- 2026 Race Schedule
- Nothing discussed.
- Miscellaneous:
- Articles of Incorporation/By-Laws
- Remington Kostenko provided copies of a demand letter to each board member that he received from McCormick Law, PLLC dated 10/21/2025.
- Justin asked Tiffany what her goal was for the bylaw concerns. She wanted Articles updated and bylaws aligned. She also indicated that the Board did not follow proper procedures for the 2017 bylaw update. Roy’s concerns were that three board members have said on multiple occasions that they would not follow the bylaws.
- Morgan McCormick indicated that the amendments that were not signed and therefore not valid. Remington said he hasn’t seen proper meeting minutes indicating the changes in 2017. At a previous meeting, Robby Rosselli indicated he had asked Jami Eklund who did not provide meeting minutes from this time when she was Secretary.
- The 2017 bylaw updates occurred at a meeting attended by Kadi and Brandon, where there were not enough people to run for positions, and no one was willing to be appointed.
- Special meeting postcards have a postage date of 10/18/2025, which would not provide 10 days’ notice about the general and special meeting on 10/26/2025. Scott Joern indicated that Lowe’s Printing was having problems with their postage metered machine, and postcards are hand stamped. Kadi asked what the first date that Tiffany came to a meeting, which was 9/7/2025. Remington attended two weeks ago.
- Robby and Justin said there are previous board members who indicated to him they never followed bylaws when they ran the board.
- There are 21 changes to the bylaws and Articles of Incorporation being made by Remington. He said he has a redline document, but they are not completed/finalized, as he is uncertain he captured all the changes proposed.
- Morgan McCormick indicated that 10-days’ notice is required and 2/3rds majority vote is needed to put a set of bylaws in place that the place operates on.
- Tiffany Aho requested via email a copy of the contract with the NDSF, and Robby received a phone call from the NDSF Office asking about sharing the contract.
- Brandon Beeter could. not remember specifics from the time when he was President.
- Jesse Long asked about why we didn’t do electronic meeting notice via Facebook, and Robby said there’s no reason to post on social media. Facebook is not an electronic form of delivery according to Remington Kostenko. Jesse asked why we wouldn’t postpone the bylaw Special meeting so that all members could receive the detailed changes. McCormick said the members should have time before the Special Meeting to make informed votes.
- Roy said that any member can request any information at any time. He has requested the proposed bylaw changes and the 2025 membership list. Robby said he has 9 members who would withdraw their membership. A member cannot share that information further with anyone else, that would require them to make their own request for that same information.
- A release form should be included moving forward about whether they want their contact info to be shared.
- Justin Medler resigned at 7:36pm effective immediately. Justin turned his keys and Bremer debit card to the Treasurer. Robby Rosselli and Kelly Duchsherer then also resigned. Kelly turned in her two debit cards from Bravera and Bremer.
- Jesse proposed postponing the election meeting and special meeting.
- Kadi and Brandon speculated that someone could freeze the bylaw amendments to a later date at the meeting on 10/26/2025.
- Rick Huber indicated he would not be running for a board position again.
- Jesse reminded everyone that the ship will still sail without current board members remaining in place.
- Remington recommended voting on a date at the general election meeting. He also indicated no one he has worked with to date are board members after resignation tonight, and he would not have them ready by Sunday.
- McCormick recommended that we say at the meeting on Sunday that the revisions to bylaws are not fully ready.
- Remington stated he recommended to Justin last week that they are legally required to provide membership listing upon written request.. Remington was not in attendance at last week’s meeting.
- NDCC 10-33-17 requires name, address, number of votes.
- Roy Miller wants addresses. Tiffany said she just wants names. Tiffany has provided written request to the Secretary. Roy has not provided written request as of this date.
- Wayne Johnson left the meeting at 8:11pm.
- Track Prep – was discussed, the importance of time dedicated to track prep, and that we “just lost the best track prep guy in the state” according to a few attendees’ opinions.
- Dave Forthun – spoke about his time on the Board. The people running the board have their reasons for wanting it their way.
- Articles of Incorporation/By-Laws
New Business:
- No new business.
Next Meeting: The next board meeting date and time was not set.
Meeting Adjournment: Motion with second to adjourn the meeting. Motion carried. Meeting adjourned at 8:34pm.
Recent Comments