Present: Holly Johnson (Acting President) & Scott Joern. Meeting called to order at 9:38pm.
Not Present: Wayne Johnson
At the time of this meeting, Holly was under the assumption that Wayne was also resigning, as he indicated via text, but had not provided his written resignation. He rescinded his decision to quit and will see out the remainders of this
Guests: none
Minutes: The October 21, 2025 meeting minutes were presented and motioned to accept as written by Scott Joern, second by Holly Johnson. All in favor. Motion carried.
Treasurer’s Report: The Treasurer’s Report provided by past Treasurer Kelly Duchsherer on 10/21/2025, that was not discussed and reviewed on that date, was reviewed on this date as follows:.
- DEPOSITS: Total = $211.57
- $111.59 transfer from HOF to reimburse for Banquet Banner
- $99.98 transfer from HOF to reimburse for HOF Banquet Brochures
- BILLS TO APPROVE/PENDING: Total = $7,962.50
- $1,195.00 to RDO Equipment for October equipment rental
- $398.52 to Scott Joern to reimburse for banquet table cover purchase
- $4,735.38 to Qdoba for 2025 Awards Banquet catering
- $111.49 to Kadi Ruby to reimburse for HOF Banquet Banner
- $250.00 to Marketplace Foods for Banquet Auction items
- $99.98 to Kadi Ruby to reimburse for HOF Banquet Brochures
- $770.78 to Acme Tools for auction items
- $401.25 to Pure Honda for maintenance of the side-by-side
All bills contained in this 10/21 Treasurer’s Report had already been paid. No further action is required. Motion by Scott Joern, second by Holly Johnson to approve/pay the bills. All in favor. Motion carried.
Old Business:
- End of Year Awards Banquet & Elections (Oct 25-26, 2025)
- Kids’ Zone will continue to occur as previously planned. Fuelin’ Fast Nutrition (McKenzie Pederson) is the sponsor/donor of the Kids’ Zone for the 2025 Awards Banquet.
- Format of general meeting scheduled for 10/26/2025 at 1:00pm in the Executive Suite at NDSF Center was discussed.
- Explanation of the happenings between the board meeting on 10/21/2025 and general meeting should occur, presenting only facts, for transparency in Board operations.
- Tiffany Aho and Roy Miller originally exercised their rights as members of Nodak Speedway by bringing concerns over Articles of Incorporation and bylaw updates needed for the longevity of the club by presenting this at a board meeting on 9/9/2025.
- Due to the postcard indicating bylaw and Article changes being postmarked 8 days in advance vs. the 10 days notice that is required by ND Nonprofit Law and also by our current bylaws, we cannot hold the voting portion of the special meeting for bylaw amendments on 10/26/2025.
- General membership has not had adequate time to review the proposed amendments to date.
- Instead, it was determined we will use that time as an opportunity for input from the general membership of the club on proposed bylaw amendments as provided in a redline document of the 2017 bylaws, completed by Remington Kostenko, as reviewed and voted on at the 10/7/2025 Board meeting
- Kristi Rosselli had rescinded her commitment to emcee the banquet, as of 10/21/2025, and Brandon Beeter has stepped up, along with Joern Boyce, to co-emcee the banquet.
- Kristi Rosselli requested confirmation of Qdoba catering for the banquet meal on 10/21/2025 to Holly Johnson, who indicated we still were proceeding as scheduled and planned for Qdoba to cater the 2025 Awards Banquet. As far as Holly was aware when this was asked, the payment for the catering had been made, as indicated on the Treasurer’s Report. .
- Robby Rosselli has not provided documentation to current, remaining Board of Directors what he has obtained from sponsors for auction items, and has not corresponded about the transfer of auction items for the banquet. Chris Anderson has offered to be a middle man between the current Board of Directors and Robby Rosselli to get said auction items. Wayne Johnson has indicated that he has a trailer with Dakota Trackside auction items he will deliver to the banquet at 9:00am on Saturday.
- Holly Johnson requested information from Kelly Duchsherer on 10/23/2025 via text message regarding the financial audit of the club’s books that had been scheduled and previously discussed at a Board meeting. Kelly informed Holly that this person was no longer willing to conduct this audit as scheduled following the banquet. This will need to be arranged with a different person as soon as possible.
- 2026 Race Schedule
- Holly Johnson and Scott Joern met with Daryl at the NDSF Office on 10/22/2025 to confirm the Banquet room agreement and timeline for access to the space. During this meeting, Daryl shared and provided a copy of the 2026 Contract signed by Justin Medler on 10/20/2025 for the 2026 Race Season.
- Miscellaneous:
- Articles of Incorporation/By-Laws
- Remington Kostenko emailed the draft proposed bylaw and Article changes to the club’s email on 10/23/2025, indicated that those same drafts was provided to Justin Medler on 10/14/2025, and no further input was provided to him before the mass resignations that occurred on 10/21/2025. He does not think his presence at the general meeting is necessary on 10/26/2025 until further input is gathered.
- Jami Eklund emailed the club the 10/22/2017 general meeting minutes, which indicate with motion and second to take the board from 9 people to 7 people.
- Membership List – ND Century Code requires membership list to be shared upon written request, to include name, addresses, and number of votes of each member.
- Tiffany Aho was provided a listing of the membership on 10/21/2025 at the Board meeting with name and membership card number only, which she was ok with just receiving the names and membership number.
- Roy Miller gave a written request for membership list on 10/22/2025 via text message to Holly Johnson. Holly provided the same printed membership list with name and membership card number only to him on the same date. He had asked for addresses, but Holly verified he was ok not receiving addresses as in his original written request.
- Chris Tuchsherer asked for a membership list via text to Holly Johnson on 10/23/2025. Clarification was asked about a membership list without addresses, and if he’d be ok receiving the same list that the other two members received this week.
New Business:
- Memberships (2) to approve
- For the 10/21/2025 Board meeting agenda, Kelly Duchsherer requested this item be added. When Holly Johnson picked up all race club items in Kelly’s possession on 10/22/2025 at her residence, she indicated that Zach & Shawn Dockter have given cash requesting 2025 memberships. Scott reached out to Zach via social media to seek further information on this request for membership. Since payment was received by a previous Board member, Holly motioned and Scott seconded to honor the payment for membership for this year if they so desire. All in favor. Motion carried.
- Board of Director Vacancies
- Previous Board of Directors who provided Holly written resignation (Justin Medler, Robby Rosselli, Kelly Ducherer, and Rick Huber), are eligible here.
- Discussion occurred about the pros and cons of appointing people to the vacant board position not up for election (President) on 10/26/2025 vs. the pros and cons of waiting until the election for all of the positions that are vacant.
- Holly Johnson motioned to appoint Scott Joern into the President position vacated by Justin Medler effective by written resignation texted to Holly Johnson on 10/22/2025. Scott accepted this appointment. Scott Joern is now the President for the one year remaining on the vacated term.
- Motion by Holly Johnson with second from Scott Joern for each of the following people to have a ‘not in good standing’ status with Nodak Racing Club, Inc.
- Justin Medler
- Robby Rosselli
- Kelly Duchsherer
- Rick Huber
Next Meeting: The next board meeting will be scheduled following the general election meeting on 10/26/2025.
Meeting Adjournment: Motion by Scott Joern to adjourn the meeting. Second by Holly Johnson. Motion carried. Meeting adjourned at 11:00pm.
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