Present: Justin Medler, Robby Rosselli, Holly Johnson, Kelly Duchsherer, Scott Joern, Rick Huber & Wayne Johnson. Meeting called to order at 7:02pm. Justin Medler arrived at 7:20pm.
Guests: Remington Kostenko
Minutes: The September 30, 2025 meeting minutes were presented and motioned with second to accept as written. All in favor. Motion carried.
Treasurer’s Report: The Treasurer’s Report was presented for discussion and review. Motion with second to approve/pay the bills. All in favor. Motion carried.
Old Business:
- INEX Legends Dirt Nationals & IMCA Stock Cars (Oct 9-11, 2025)
- Tire machine at track – request today received on track phone to have a tire machine at the track. Checked with several people and have something lined up.
- End of Year Awards Banquet & Elections (Oct 25-26, 2025)
- Qdoba will be catering for approx. 300 people. Unanimous agreement by all board members on cash amount to tip them.
- Discussion over where to hold the General Meeting and Elections. Robby will contact the Clarion for meeting space.
- 2026 Race Schedule – Special race events in 2026 was discussed.
- Miscellaneous:
- Slingshot End of Year Awards (tabled)
- Articles of Incorporation/By-Laws: Guest Remington Kostenko
- Discussion about amending the By-Laws & Articles of Incorporation occurred. We must send Articles to Secretary of State once amended. A special meeting for amendments and general meeting can be held on the same date/time.
- In regard to the Article of Incorporation, a motion with second occurred in regard to:
- ARTICLE VII, and,
- ARTICLE XI & XII
- All in favor. Motion passed.
- In regard to the By-Laws (2017 Version currently on website), a motion with second for Remington Kostenko to draft bylaw changes for general membership meeting on October 26, 2025.
- ARTICLE II: Section 3, Section 4, Section 5, Section 7, Section 8
- ARTICLE III: Section 1, Section 4, Section 7
- ARTICLE IV: Section 3, Section 4
- ARTICLE V: Section 1, Section 4, Section 5
- ARTICLE VII: Section 1, Section 2, Section 3
- ARTICLE X: Section 1, Section 2, Section 3, Section 4
- All in favor. Motion carried.
- Remington recommended that we go through each change individually for individual voting instead of blanket adoption voting on all of them at once at the Special Meeting on 10/26/2025.
- All documents should be signed and dated upon approval and then formal adoption.
- Additional discussion with consultation from Remington occurred in regard to:
- Minor Consent Forms – actual parent/guardian need to sign the forms ahead of time.
- Employment Agreement likely needed to cover bases for any Board Member who is an employee of the Club that explicitly states duties and compensation rate. Contractors are not considered employees.
New Business:
- Wednesday Night Worknight at Track
- Rock bucket piece of equipment to be taken for sale at Northern Auction.
Next Meeting: The next board meeting will be on Tuesday, October 14, 2025 at 7:00pm at Staybridge Suites.
Meeting Adjournment: Motion with second to adjourn the meeting. Motion carried. Meeting adjourned at 10:20pm.
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