701.822.RACE (7223) racenodak@gmail.com

MEETING MINUTES 3/5/2025

by | Mar 6, 2025 | News | 0 comments

Present: Justin Medler, Robby Rosselli, Kelly Duchsherer, Wayne Johnson, Rick Huber, & Holly Johnson. Meeting called to order at 6:55pm. 

Not Present: Scott Joern

Minutes: The February 18, 2025 meeting minutes were presented and accepted as written with motion and second. All in favor. Motion carried. 

Treasurer’s Report: The Treasurer’s Report was presented for discussion and review. 

  • $25 raffle permit application fee dropped off to Auditor’s office on 2/20/2025.
  • $25 to change the combination code at the Post Office. Reimbursement to Kelly Duchsherer.
  • $700 check from Dig It Up received on 2/20/2025. 
  • $3000 check from Schatz Crossroad received on 2/20/2025.
  • $59.13 for flowers for Amanda Huber Funeral Service.
  • $360.07 to Auto Value for $360.07 for jacks.
  • $204.25 to Lowe’s Printing for 2025 Posters/All Star August Posters.
  • Received $370.88 bill from Lowe’s Printing on 3/5/2025 for WOO Tickets (5000). 
  • Received $5000 check from Gooseneck on 3/5/2025 for $5000. 
  • Received $1500 check from Butler Machinery on 3/5/2025. $1000 is for cornhole competition during WOO. $500 to fund cornhole boards. 
  • $400 check received from Tolley Fire Department for purchase of 2 grandstand passes for a raffle of theirs.

Motion and second to approve/pay the bills. All in favor. Motion carried. 

Additional Items:

  • Received note and a check issued by the club dated 7/7/2024 in the mail today, 3/5/2025 asking it get reissued. The race club does not reissue checks after 90 days. Check will be returned to sender marked void. 
  • A trailer tag renewal invoice was found in Treasurer documents. Club will not renew tags unless needed.  
  • When signatures were switched at Dacotah Bank, it was discovered that the club’s CDs were at 0.9% interest (called ‘Board Rate’), and likely auto renewed without notification from the previous Treasurer to the bank to renew at 4.0% interest rate. The CDs were redone last week for 7-months at 4.0% and the other for 13-months at 3.75%. 

Old Business:  

  1. Track Equipment – Heavy Hitch will be finished in approx 2-3 weeks.
  2. Raffle Car – Permit picked up today. Permit number to be printed on tickets.
  3. 2025 Schedule
    • Car Show (April 5-6, 2025) – $5 admission
      • Front Door Volunteers
      • Layout
      • General Meeting Agenda – Sunday, April 6th at 1:00pm. Need to get postcards for general meeting notice need to go out 10 days before meeting (March 25th deadline) per by-laws.
      • White wristbands to be used for display cars/racecars and booth (each entry/booth gets 2 wristbands). Will use mixed/miscellaneous colored wristbands for entrance into the car show. 
      • Booth Spots Requested
    • NOSA Winged Sprints (May 4, 2025)
      • Garrison’s ambulance booked for this event at $125/hour, as Minot ambulance on-site would cost $200/hour.
    • WOO Late Models (June 29, 2025)
      • Garrison’s ambulance booked for this event at $125/hour, as Minot ambulance on-site would cost $200/hour.
      • Tickets were printed but there were issues with the final product. A special seal/stamp has been ordered (ETA: 2 weeks) to add to the tickets to prevent duplication/easy replication. 
      • Likely to run out of time to allow premier businesses to pre-sell. Those same places will be premier spots to sell after the car show. 
      • Helmet from Velocity to raffle/sell during the event. 
    • INEX Legends Winter Nationals (Oct 9-11, 2025)
      • Fergus Falls is not dropping Legends at their event on the same dates. $1200 to win.
      • Practice Thursday. Qualifying Friday (Williston also racing). Racing Saturday. 
    • Registration fees for drivers (plus they pay the pit entrance fee) at TTDT, DCMT, and August Specials
  1. 2025 Sponsorships
    • Spreadsheet updated with checks received and other businesses who showed interest. 
    • Gerdau likely to donate $5000 for WOO Late Model event. 
    • Seeking $5000 support from Visit Minot for WOO Late Model event
  2. My Race Pass – ACH Authorization Form ready to be sent
  3. Bravera Bank – Account signers need driver’s license
  4. Track Announcer
    • Kristi Rosselli and Kelly Sullivan-Rosselli to be announcers for 2025 Season. Craig Heupel still interested in helping also. Paid $300/race night in 2024 for announcers together (split $150/each).

New Business:

  1. Velocita shirts for Board of Directors
    • Velocita willing to sponsor 10 shirts at no cost (normally $49/each).
    • Would need 14 shirts (2/each board member) if just for Board of Directors. Discussion occurred about pit officials/volunteers also wearing these branded shirts. Motion and second to purchase 25 shirts to start and re-evaluated at a later board meeting if more are needed. All in favor. Motion carried.
  2. Advertising Budget – club spent $5300 on TV/radio/newspaper in 2024
    • WGO Radio
      • Will be doing weekly spots like we’ve done in the past
      • Spend $5000 on advertising + spend more money to advertise specifically for WOO Late Models event.
  3. Facebook posts
    • Need to post weekly on Thursdays about Sunday night races.
    • Add Kelly Duchsherer as Admin to Facebook page. Remove access of people no longer involved with club.
  4. Ambulance services – Ambulance on site costs $200/hour. Garrison’s ambulance is $125/hour. Need an ambulance on site per contracts for NOSA Sprints on 5/4/2025 and for WOO Late Models on 6/29/2025.
  5. Ray Mock
    • Bill Klimpel contacted Board member to inform of April 11th fundraiser/silent auction at Bread of Life Lutheran Church. Motion and second to donate 2 grandstand passes & merchandise to Silent Auction. All in favor. Motion passed. 
    • GoFund Me page is being started
    • Consider Pass the Helmet during a race night
  6. Donny Schatz – Schatz Sprint Car and Late Model will be at the car show to promote 2025 race events. Facebook Live broadcast/interview using Kris Kelly at the car show and/or through DarnTV.
  7. Microphone for Pits – will be purchasing 1-2 cordless mics for 2025 race season
  8. Volunteer Meeting on March 30th at 2:00pm at Homesteaders. Will be provided at no cost to the club in exchange for a signboard for 2025.
  9. Dacotah Bank – updated signatures/account owners to Treasurer, President, and Vice President
  10. Bremer Bank – updated signatures/account owners to Treasurer, President, and Vice President
  11. Accountant currently uses the desktop version of QuickBooks. Treasurer wants to use Quickbooks Online in order to streamline transactions and have access. Motion and second to have Accountant use QuickBooks Online moving forward. All in favor. Motion carried. 

Next Meeting: The next board meeting will be on March 11, 2025 at 7:00pm at Smalls Racing Headquarters. 

Meeting Adjournment: Motion and second to adjourn the meeting. Motion carried. Meeting adjourned at 9:08pm.