Meeting Minutes

Tuesday, May 17, 2022

All members present, 1 guest

Minutes

The May 9, 2022 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. A motion was made to pay the outstanding bills and approve report. Motion carried.

Kelly and Colleen will be on vacation May 31 – June 12. Rick Huber will do the deposits and Brandon will pick up the payout checks, sign them and put them in the mail or hand out at the next race.

Jeff Barta presented receipts for items/parts purchased for work on the catwalk and water truck. Motion to reimburse Jeff. Motion carried.

Motion to sponsor a hole for $500 for the Minot Fireworks Golf Tournament. Motion carried.

Old Business

Check was received from Dakota Trackside for $666.66 for the 2021 Mod Tour sponsorship.

New Business

Beau Simmons attended the meeting to ask the board to consider replacement of the water tank on one of the fire trucks. The cost for a replacement tank would be $750. The tank is 300 gallons with a foam cell system. Motion and second to purchase the tank. Motion carried. Beau also worked with Dakota Fire Extinguishers to trade off extinguisher maintenance and rentals for sponsorship.

The Boys Scouts pinewood derby can be run any time after the first week of June.

The board reviewed the vehicle insurance coverage and found that there are vehicles and equipment that are not on the policy. Jeff Bara will get the information needed for including the additional equipment on the policy. Ole Olson now requires liability coverage on his equipment. Motion and second to pay the $500 liability premium for the tow trucks. Motion carried.

Track Prep Update

Track is being worked on. There is still quite a bit of moisture on the track. Brock is working at packing the track and hoping to get the track sealed before the next round of moisture predicted on Thursday and Friday. The track will be inspected on Saturday and a decision will be made on cancelling Sunday’s race. 

Pizza Ranch Turn Nodak Pink

Jeff and Scott talked about approaching Pizza Ranch to hold a Turn Nodak Pink fundraiser in order to raise additional money for the Trinity Cancer Center. Discussion will be ongoing.

Larry/Nic Script

Discussion was held on how to recognize the season sponsors during the races. A script will be formatted and customized for each race night.

Brandon informed the board that Dakota Heat will provide volunteers through the month of June.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, May 24, 2022 at 7:00 pm at the Clarion Hotel.

Meeting Adjournment

Motion and second to adjourn meeting. Motion carried.