Present: Justin Medler, Robby Rosselli, Kelly Duchsherer, Holly Johnson, Rick Huber, Scott Joern, & Wayne Johnson. Meeting called to order at 8:36pm.
Guests: none
Minutes: The June 17, 2025 meeting minutes were presented and motioned with second to accept as written. All in favor. Motion carried.
Treasurer’s Report: The Treasurer’s Report was presented for discussion and review. Motion with second to approve/pay the bills. All in favor. Motion carried.
Race Weekend Recap:
- No updates discussed.
Old Business:
- Track Equipment
- Equipment repair discussed, and informed we will be purchasing another Big Wheels.
- 2025 Sponsorships: outstanding sponsorships were discussed.
- WOO Late Models (June 29, 2025)
- 17 committed drivers
- Bismarck Radio Advertising – $720 for four days of radio advertising for the event this week, equaling 60 ads. Four Board Members indicated support for this expense via text on 6/18/2025.
- Grandstand tickets vs Pit Pass: Holly requested, with pit trailer volunteer support, that no exchanging grandstand ticket for pit pass after ticket has been purchased. Board agreed. Will be closing the pits to the grandstand at 4pm.
- Board Members’ family members get in for free. Two volunteers will get 2 Outlaw tickets for their help painting.
- Traffic Control for Event:
- We have the key for the drag strip and will open up as many exits as we can. Put cones up on the drag strip to prevent going North on the drag strip. Keep the SE gate open/don’t block with trailers.
- XPressMart ticket WOO ticket sales (gave them 500 tickets).
- Wayne and Robby will tech inspect. Justin will tell Canadian tech inspectors not to come.
- Bravera – Robby will get a list for wristbands.
- Dakota Classic Modified Tour (July 6, 2025)
- Mod tour grandstand tickets – $20/each
- XPressMart will not be selling tickets.
- Kelly has reserved all required hotel rooms for DCMT personnel.
- Miscellaneous
- Justin still needs to sign for the safety deposit box.
New Business:
- 2025 Memberships – Three people purchased club memberships on 6/15/2025. Transactions for memberships were processed on that day, and per club by-laws, memberships after June 1st must have board approval.
- Approval from the Board for issuing memberships to them was granted on 6/22/2025 via text, with approval given from five Board Members.
- North Dakota State Parade
- 5k Run – approved BW logo today via email, $275 advertising fee to have our logo on the tshirts
- August Grandstand Ticket prices – will be same as regular season.
- Pit Trailer for All-Stars of August: $150 driver registration for $4K to win class each Sunday in August + $30 pit fee ($180 for drivers), with $30 pit fee for other classes and pit crew.
- HOF Expectations/Yearbook – Yearbooks have been ordered, however, two Board members expressed frustration with them being ordered two weeks behind schedule. Yearbooks didn’t used to be ready until the banquet in the fall, even as recently as 2015-ish. Requested that the Club does a better job communicating their expectations of the HOF. Expectation set that the yearbooks be out by the end of May; however, many factors play a role in accomplishing that (volunteers to cover Racenight duties, rain out nights, drivers’ class rotation & some classes of cars unavailable).
- Question raised of whether the Board of Directors are currently bonded per by-laws. It was determined we are not currently bonded. Will research and obtain bonds.
- NDSF will be using the Souvenir trailer during the fair, and will purchase totes for us to keep our merchandise in while they use it. They are also going to be storing our merchandise while our trailer is being used.
- Wall/front stretch tear down after DCMT July 6th
- Scott Joern has gotten volunteers in the past. Will ask Satrans & Dana Brandt.
- 1 ⅛” socket on 1-1/16” wrench, ¾” bolts – Wayne can bring more impacts for us to use.
- During the fair break, Board will be meeting to discuss the banquet.
Next Meeting: The next board meeting will tentatively be on Tuesday, July 1, 2025 at 7:00pm at the track.
Meeting Adjournment: Motion with second to adjourn the meeting. All in favor. Motion carried. Meeting adjourned at 9:39pm.
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