Meeting Minutes

Monday, April 25, 2022

All members present

1 guest

The April 18, 2022 minutes were presented and accepted as written by motion

The Treasurer’s Report was presented for discussion and review. A motion was made to approve report. Motion carried.

Kids Tickets

Motion made to give away 500 kids tickets for distribution.  Motion Carried

Volunteer Meeting

Will be held at Pizza Ranch on Saturday, April 30 at 4:00 pm. They are paying for 30 meals.

Work Day

 Going to the track on Tuesday and Wednesday to try to get to the building so that the souvenir trailer can get moved and signs out to be put up. Due to the muddy conditions, the race track will be off limits until it is dry. Board will be watching the weather as opening day is being pushed back again. 

Motor Magic

Discussion was held with regard to having sprint cars participate. Last year’s participation was only eight cars and the cost to the club was significant.  Motion to include the sprint cars, motion carried

Next Meeting

The next Executive Board meeting is scheduled for May 2, 2022 at 7:00 pm at the Clarion Hotel.

Meeting Adjournment

Motion to adjourn meeting. Motion carried.

Meeting Minutes

Monday, April 18, 2022

1 Member absent
3 Guests in attendance

Board was updated with the progress on the track work. Dug out gravel and there is plenty of dirt. Turns three and four are done and the power line was buried deeper so there shouldn’t be any issues in the future. Bill was presented for payment.

Plans are to work on the front part of the track around fair time

HOF awards/inductions TBD.

The March 28, 2022 minutes were presented and accepted as written by motion

The Treasurer’s Report was presented for discussion and review. A motion was made to approve report and pending bills. Motion carried.

Water Truck Update

Parts for front end have been picked up. Repairs need to be done with a decision to be made as to when and how to get the truck into a shop.

Schatz truck hasn’t been touched yet. Needs to be looked at prior to opening race day.

Car Show

Due to the blizzard April 12-14, a motion was made to cancel the car show. 

Silent Auction will be held May 29th during Military Appreciation Night under the grandstand.

In lieu of a banquet, awards will be handed out opening night of racing with date TBD based on weather.

Motion made to tentatively hold the practice race on May1st noon – 6:00 with opening night tentatively scheduled for May 8th.

Discounted Pit passes and Season passes will be sold under the grandstand opening race night only since we had to cancel the car show.

The Boy Scouts will be contacted about holding their Pinewood Derby opening race night under the grandstand. 

Discussion was led to contact those who were going to display motorcycles at the car show if they would be interested in a display in June under the grandstand.

Contact WGO to do their remote on opening race day.

New Business

Hall of Fame

Nomination and induction process changes. Motion to accept changes as presented below. Motion carried.

Nominating Committee will meet between the months of January and March.

Nominees become ineligible for nominations for two years after appearing on the ballot for three consecutive years and not receiving the votes needed for induction.

Hall of Fame Chairperson is removed and replaced by a Hall of Fame Inductee on the voting panel.

Military Appreciation Night is May 29th.

VFW will present Color Guard; prayer will be by the DAV.

Military vendors will be permitted to set up under the grandstand so long as they only hand out information. Sales are not permitted.

VFW requested doing a 50/50 during the Military Appreciation night so long as their permit is in order with the NDSF.

Catwalk

Need a telehandler to install the catwalk extension. Contacting Acme Electric about getting a deal on a rental.

Cultivator

Depth limit needs to be adjusted now that the track has been worked on.

State Fair Parade

Board has submitted the registration form.

The next Executive Board meeting is scheduled for April 25, 2022 at 7:00 pm at the Clarion Hotel.

Motion to adjourn meeting. Motion carried.