Meeting Minutes

Tuesday, September 13, 2022

All members present, 1 guest

Minutes
The August 30, 2022 minutes were presented and accepted as written by motion.

Treasurer’s Report
The Treasurer’s Report was presented for discussion and review. A motion was made and second to approve bills. Motion carried.

Old Business
Roy Miller attended the meeting to discuss the off season track prep. Roy presented a map of the track with notations on how the track could be fixed. Grades should be set and marked. Roy would contact people who would donate their time and equipment to help with the track work.
Motion made and second to allow Roy to work on the track to fix the drainage issues yet this fall. Motion carried.

Business radio licensing needs to be renewed prior to May 2023. Brandon will call on this to confirm the number of radio frequencies prior to making payment.

Yearbook
Kady Ruby has the proof and is awaiting final approval. The yearbook should be ready by the year end banquet in October.

New Business
Turn Nodak Pink
Cody McManigal from Trinity Foundation contacted Colleen Bertsch to set up a date for a check presentation. Brandon will get with Cody to set up a date and time. Motion and second to donate $5000 to Trinity Foundation. Motion carried.

Motor Magic Recap
The weekend went well. The club lost just under $1500 but we also put on a full show all three nights.
The races started late two of the nights so this will need to be addressed next season. The race announcers need to make sure that they start the national anthems ten minutes prior to the race start time so the races are not delayed.

Banquet
Jackets will be awarded to the champions and runners up.

Postcards for Annual Meeting
State of the track
Financial Report
Class Discussion
Elections
Banquet – October 29 – NDSF Theatre Room
Tires/Barrels left at the track
Robby will take the steel barrels and Jeff will take the plastic barrels.
Jeff will haul the tires to the dump and the board will reimburse him for the cost of disposal.
Bobcat
Need to dispose of this piece of machinery. Robby and Jeff will contact interested parties to see if they are interested in buying the bobcat for parts.

Next Meeting
The next Executive Board meeting is scheduled for Tuesday, September 20, 2022 at 7:00 pm at the Clarion Hotel.

Meeting Adjournment
Motion and second to adjourn meeting. Motion carried.

Meeting Minutes

Tuesday, August 30, 2022

1 member absent, 2 guests

Minutes
The August 23, 2022 minutes were presented and accepted as written by motion and second, approved

Treasurer’s Report
The Treasurer’s Report was presented for discussion and review. A motion was made and second to approve bills. Motion carried.

Old Business
Business radio licensing needs to be renewed prior to May 2023. Brandon will call on this to confirm the number of radio frequencies prior to making payment.

Yearbook
Motion by Robby Rosselli, second by Rick Huber to print off 100 copies of the yearbook at Lowe’s Printing. Cost is $720, black and white only and the club will sell them for $10 each. We will sell them at the banquet and promote them via our website and Facebook. Motion carried.
The club does have a credit at Lowe’s Printing that should cover part of the cost.

New Business
Roy Miller originally put the track in and indicated that there is post season work needed to fix the track.
Drainage system on the back side is gone and the from straight away more than likely needs new drainage. Roy will do the required track work free of charge to the club. Before Motor Magic, Roy will stake out and line the work area on the front straight away. Cut in a drain path with a skid steer after Motor Magic. Will move the excessive dirt away from the concrete wall to allow for proper drainage.
Move available dirt back on the track.
Establish track configuration. The rock problem will always exist with the weekly farming. The 2011 flood took out the track and there is no way of knowing how many rocks were in the dirt used to replace the track. Roy has talked to Wayne Johnson about helping out. Wayne knows some people who would be willing to donate time to help out. Roy has put together a proposal for the club to review. Board will get together with Roy after Motor Magic to look over how things will proceed to ready the track for next season. Roy wants permission to go to the track to stake out everything and then the board can decide on how to proceed.

Race Recap
Tiffany Aho has volunteers lined up for Motor Magic weekend and will get together with Jenny to make sure areas are covered. We will still be short volunteers for the weekend.

Due to the weather, only features were run after hot laps in order to get the entire program in before the rain.
Race lineup was discussed for Motor Magic. Lineup will depend on the number of entries and when the trophy classes will be run.

Victory lane interviews will be done after the features.
There were some issues with getting the drivers to help pack the track. Not all drivers were willing to help out and caused some frustration. For Motor Magic weekend, any drivers not helping with packing the track will start at the back.

Hall of Fame
The HOF group needs to fill out the deposit slip for their 50/50 cash so that the responsibility is not on the Nodak Board of Directors.

Slingshot Donation
Check for $200 was given and will be cashed in increments of $100 in 10’s and $100 in 20’s to hand out to the participants.

Next Meeting
The next Executive Board meeting is scheduled for Tuesday, September 13, 2022 at 7:00 pm at the Clarion Hotel.

Meeting Adjournment
Motion and second to adjourn meeting. Motion carried.

Meeting Minutes

Tuesday, August 23, 2022

All members present, 2 guests
Minutes

The August 16, 2022 minutes were presented and accepted as written by motion by Kelly Bertsch, second by Scott Joern.
Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. A motion was made and second to approve bills. Motion carried.

Enerbase still owes the club money from ticket sales from Memorial Day weekend, the Mod Tour and first two races in August. Their sponsorship is also owing. An invoice has been sent.

Old Business
Business radio licensing needs to be renewed prior to May 2023. Brandon will call on this to confirm the number of radio frequencies prior to making payment.
Yearbook Robby will get a price for black and white copies in increments of 50 and 100.

New Business
Race Recap
For the remainder of the season, Larry will need to start his program at 6:50 pm so that the races can start on time at 7:00 pm. Tiffany Aho would be willing to get volunteers to take tickets and work the ticket windows and then oversee that group. There has been a lack of volunteers for the last few races and the ticket windows and ticket takers have shut down prior to the first feature.

Championship Night Format
Discussion was held with regard to the race format to change it up. Heats would be treated as hot laps and the feature would line up based on points and wins. Twelve or less, six cars will be locked in the feature and more than twelve, eight would be locked in the feature.

Next Meeting
The next Executive Board meeting is scheduled for Tuesday, August 30, 2022 at 7:00 pm at the Clarion Hotel.

Meeting Adjournment
Motion and second to adjourn meeting. Motion carried.