Meeting Minutes

Tuesday, February 13, 2024

All present, none absent, two guests.

Minutes

The January 30, 2024 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. There are no bills to approve. uberHuber

Business to Discuss 

1. The vice president of Dakota Cruisers attended the meeting. Their club will be participating in the Minot Car and Trade Show in April. They have begun promoting the show within their club and hope to have 50 cars to show. Participants do not need to be members of the Dakota Cruisers to show a car. Move in will take place Friday at 9:00 am prior to the start of the show on Saturday.
2. The HOF induction process changes have been reviewed by the board. Motion and second to accept proposed changes, and keep the voting at 75%. Motion carried.
3. Kadi Ruby would like to start planning the 75th Anniversary of Nodak Speedway.
4. Memberships for the 2024 season need to be tracked better going forward. The board has a volunteer who has come up with a way to track this through square.
5. There are two people who will be able to assist in the pit trailer so far.
6. Sponsorships to date were reviewed.
7. Notifications for the general meeting need to be sent out early April.
8. Sign boards need to be looked at and signs made for new sponsors.
9. Radio ads need to be booked. Radio stations will be contacted.
10. The Ward County Sheriff’s Department has been given the race schedule so they can get security scheduled those nights.
11. The board donated tickets to South Prairie School for their fundraiser.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, February 27, 2024 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.

Meeting Minutes

Tuesday, January 30, 2024

All present, none absent, one guest.

Minutes

The January 9, 2024 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to pay the bills. Motion carried. uberHuber

Business to Discuss 

1. Kadi Ruby attended the meeting to present the updated HOF Induction process. The board will review the changes and will bring a motion at the next scheduled meeting. Motion and second to have the HOF Committee be in charge of the yearbook. Motion carried.
2. The HOF Display board plans were also shared. We are awaiting an estimate for this project.
3. Kadi will be updating the yearbook and website. The five main classes and bios will be featured in the yearbook. The yearbook will also feature two additional classes (Legends/Slingshots).
4. Class track champions and runners-up were discussed. Motion and second to award track champion and runner-up for the Legends and Slingshot classes. Motion carried.
5. The board discussed venues for the volunteer meeting and it was decided to hold the meeting at Pizza Ranch.
6. Volunteers for the pit trailer are close to being in place.
7. The current mascot needs to be updated/replaced. Replacement estimates will be presented to the board for consideration.
8. Board is looking for a sponsor for the weekly points sheets.
9. Sponsorships secured to date were reviewed. Chase Conway is sponsoring $10,000 for a points fund. Payout will be done championship night.
10. Notifications will be sent out for the general meeting scheduled for Sunday, April 21st at 1:00 pm.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, February 13, 2024 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.