Meeting Minutes

General Meeting

Sunday, October 22, 2023

All members present.

Minutes

Motion and second to approve General Meeting minutes from October 30, 2022. Motion carried.  

General Meeting Topics

1. State of the Track
   • Track was in good shape this year. Looking to the future to purchase additional equipment.
2. Financial Report

• Reporting of the year’s financials was presented for discussion.
• Outstanding bills to be paid were presented to the general meeting.
• Pending deposits were also presented.
• Questions were addressed with regard to the CD investments.
• Capital improvements to the track were presented.

3. Class Discussion

• There was a suggestion to follow the Mandan track for the stock class. We are currently following IMCA rules but if the class is grandfathered in, Nodak would welcome the class.
• Nodak currently rotates classes. Some drivers like it, some do not. There was a suggestion to focus on three classes per week.
• Another suggestion would be to allow one night off per class.
• Board shared what has been tried to increase attendance/car counts for August.

4. Elections

• There are four open positions on the Executive Board – Vice President, Treasurer, two board members. Floor open to nominations as follows:
  • Vice President
    • Nomination and second for Robby Rosselli.
    • Nomination and second for Chris Tuchscherer.
    • Motion and second to close nominations for Vice President.
    • Votes counted and confirmed . Results were 28 votes for Robby Rosselli, 23 votes for Chris Tuchscherer.
  • Treasurer
    • Nomination and second for Kelly Bertsch.
    • Nomination and second for Randy Christianson.
    • Motion and second to close nominations for Treasurer.
    • Votes counted and confirmed. Results were 31 votes for Kelly Bertsch, 20 votes for Randy Christianson.
  • Board Two Year Term
    • Nomination and second for Rick Huber.
    • Nomination and second for Chris Tuchscherer.
    • Nomination and second for Drew Christianson.
    • Motion and second to close nominations for Board Two Year Term.
    • Votes counted and confirmed. Results were 25 votes for Rick Huber, 12 votes for Chris Tuchscherer, 14 votes for Drew Christianson.
  • Board One Year Term
    • Nomination and second for Kyler Satron.
    • Nomination and second for Chris Grinstead.
    • Nomination and second for Wayne Johnson.

Motion and second to close nominations for Board One Year Term.

• Votes counted and confirmed. Results were 12 votes for Kyler Satron, 5 votes for Chris Grinstead, 31 votes for Wayne Johnson.

• Motion and second to close nominations for Board positions. Motion carried.
• Motion and second to destroy ballots. Motion carried.

Next Meeting

The next General Board meeting will be scheduled during the spring car show with a date to be decided.  

Meeting Adjournment

Motion and second to adjourn meeting. Motion carried.

Meeting Minutes

Tuesday, October 17, 2023

Present

Six members present, one absent. Two guests.

Minutes

The October 10, 2023 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to approve the bills. Motion carried.uberHuber

Old/New Business 

1. Motion and second to approve pending membership. Motion carried.
2. Awards Banquet
   • Championship jackets are done.
   • Championship shirts are on the way.
   • Set up will take place Friday afternoon and Saturday morning.
   • Banquet format was reviewed.

Next Meeting

The next Executive Board meeting will be scheduled after the elections.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.

Meeting Minutes

Tuesday, October 10, 2023

All members present, none absent. No guests.

Minutes

The October 3, 2023 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to approve the bills. Motion carried.uberHuber

Old/New Business 

1. Awards Banquet
   • Championship jackets have been ordered.
   • Trophies/plaques are ordered.
   • Tablecloths are purchased.
   • Daily Facebook post of auction items will be done.
2. Postcards are printed and will be mailed.
3. Arrangements were made for the Versatile to be taken in and looked at. An estimate will be obtained prior to repairs being made.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, October 17, 2023 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.

Meeting Minutes

Tuesday, October 3, 2023

All members present, one guest.

Minutes

The September 26, 2023 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to approve the bills. Motion carried.uberHuber

Old/New Business 

1. A list of equipment issues that need fixing was present to the board. Equipment that needs attention include the Schatz truck, cultivator, Versatile tractor and the big water truck. Pricing for parts and labor for the cultivator repair will be gathered as well as pricing for the remaining equipment repairs.
2. Awards Banquet
   • Donations are still being collected for the live and silent auctions.
   • Clarification for kids pricing for the meal as follows: age 6-12 is $15; age 5 and under are free.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, October 10, 2023 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.

Meeting Minutes

Monday, September 25, 2023

All Members Present, no guests.

Minutes

The September 11, 2023 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. There were no bills to approve. Motion and second to replace a check lost in the mail. Motion carried.uberHuber

Old/New Business 

1. Awards Banquet
   • Championship jackets will be ordered.
   • Donations are still being collected for the live and silent auctions.
   • Postcards are being printed for the election meeting.
2. Gift cards to be purchased as a thank you for volunteers.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, October 3, 2023 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second ern to adjourn the meeting. Motion carried.