Meeting Minutes

January 21, 2019 Board Meeting Sleep Inn
All board members were present.
One guest was in attendance.
Meeting was called to order at 7:08 pm.
Motion was made to approve the January 14, 2019 meeting minutes. It was approved.
Car show. We have 8 booths registered and 17 lined up. They just all haven’t registered yet. We are still
contacting people for booths also. There will be motorcycles at the show also. We have 35 cars lined up
so far.
NOSA Sprints. Looking at having them Motor Magic weekend. Discussion on if we want them both nights
or only one. Still discussing it.
Adam brought in someone to help him get sponsors and help me Sunday nights.
Facebook ad for the car show started. Radio and billboard ads will start the end of this week.
We still need a secretary. We are posting it on Facebook.
Racers should try to use our nightly sponsors if possible and support local also.
There are no bills to pay at this time.
We should have a tentative schedule ready for the car show.
Motion was made to adjourn.
Meeting adjourned at 8:43 pm.
Next meeting will be Monday, January 28, 2019 at 7:00 pm at the Sleep Inn.

Meeting Minutes

January 14, 2019 Board Meeting Sleep Inn
All board members were present.
One guest was in attendance.
Meeting was called to order at 7:03 pm.
Motion was made to approve the January 7, 2019 meeting minutes. It was approved.
Car show. We are making sure we have the general member meeting room lined up. We are going to
have member registrations there also. We have 6 booths lined up as of now. We are still contacting
places for booths. We have 28 cars preregistered for the show. A working on ads right now. Yes we are
doing the swap meet. We are looking for volunteers to work the front door and the swap meet. We will
have a best in show award and best appearing in each class also.
Discussion on Yearbook for 2019. Every class needs a representative to help gather everything. We need
a photographer also. We have a Hobby representative lined up. It needs to be started right away also. So
it can get out as soon as possible. Its good history. Looking into selling sponsorships for it also. Looking
at different options for it.
Adam’s Contract. Looking at adding in monthly goals for him. He has a few lined up but no one signed a
contract as of yet. He is looking at hiring someone to help him.
Bills were presented and paid.
Schedule. Wondering about making the Sprint night during Motor Magic NOSA sanctioned. Looking into
it.
Went into executive session at 8:51 pm.
Motion was made to pay Adam Dyess $2800 a month for the 2019 season. It was approved.
Motion was made to start at 6:00 pm in May and the rest of the summer it will be 7:00 pm. It was
approved.
Motion was made to adjourn the meeting.
Meeting adjourned at 9:11 pm.
Next meeting will be Monday, January 21, 2019 at 7:00 pm at the Sleep Inn.

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Meeting Minutes

January 7, 2019 Board Meeting Sleep Inn
One board member was absent.
Six guests were in attendance.
Meeting was called to order at 7:02 pm.
Motion was made to approve the December 10, 2018 meeting minutes. It was approved.
Car show. We have 14 registered cars so far. Set up time will start at 9:00 am. Looking for about 30-40
classic cars to come. Weather will be the big factor for the weekend if they come or not. We have a few
vendors lined up as of now. Posters will be out shortly. Working on awards also. Monster Truck show
will be Saturday also. They have 2 shows. We can start selling memberships now. Seminars are set up for
Saturday as well.
Discussion on having the NOSA Sprints race here. The other weekend they want won’t work. Sprints will
be here Motor Magic weekend only.
Raffle. Motion was made to raffle off a pit lift and 3 RC cars. It was approved. We are getting the permit
and will have the tickets available to purchase soon.
Motion was made to not do the mall show. It was approved. We will plan a kids day event somewhere
though.
Hall of Fame nominating committee will be meeting soon. Rick agreed to be a part of it.
Bills were presented and paid.
Adam’s Contract. We are looking over it for the 2019 season. We had some of the best commercials out
there last year. He is looking into what can be done differently for sponsorships. Wondering about
adding an extra person to help him on Sunday’s. Looking into job duties for that person.
Motion was made to adjourn.
Meeting adjourned at 10:03 pm.
Next meeting will be Monday, January 14, 2019 at 7:00 pm at the Sleep Inn.

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Meeting Minutes

December 10, 2018 Board Meeting Sleep Inn
Two board members were absent.
No guests were in attendance.
Meeting was called to order at 7:05 pm.
Motion was made to approve the December 3, 2018 meeting minutes. It was approved.
Car show. We are looking at new logos. We have a couple of booths lined up. Working on getting more.
Late Models will be here August 4th
.

There will be a Speed School seminar on the Saturday of the car show. The morning class will be a
Stock/Hobby class and the afternoon class will be Mod/SportMod. Sign up with Peyton Taylor if
interested.
We will be doing a swap meet at the car show this year.
Bills were presented and paid.
We are working on raffle tickets for the car show.
Motion was made to adjourn.
Meeting adjourned at 8:26 pm.
Next meeting will be Monday, January 7, 2019 at 7:00 pm at the Sleep Inn.

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Meeting Minutes

December 3, 2018 Board Meeting Sleep Inn
One board member was absent.
No guests were in attendance.
Meeting was called to order at 7:04 pm.
Car Show. We have a couple booths lined up already. We are still contacting people for booths. We are
looking for cars to be at the show. We have a couple lined up. Contact us if you would like your car to be
in the show.
Motion was made to approve the November 5, 2018 meeting minutes. It was approved.
Late models are planned for August 4th. 2Strong Series is planned for June 2nd. The Sport Mods will have
extra laps that night and more pay.
Tour Scheduling meeting is in New Town this weekend.
Bills were presented and paid.
Looking at new logos for the car show. Discussion on doing a raffle for the car show. Maybe a pit lift and
some RC cars.
Working on Adam’s contract and DarnTV’s contract.
Motion was made to adjourn.
Meeting adjourned at 8:17 pm.
Next meeting will be Monday, December 10, 2018 at 7:00 pm at the Sleep Inn.

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Meeting Minutes

November 5, 2018 Board Meeting Sleep Inn
All board members were present.
Two guests were in attendance.
Meeting was called to order at 7:07 pm.
Car Show. Discussion on names for the car show. Want to put the vendors into the first room this year.
Going with the Magic City Car and Trade Show as the new name. We are working together with the
Magic City International Dragway this year for the car show. Working on new logo for it. Monster Trucks
are going to be the Saturday of the car show.
Discussion on raffle for the car show.
Working on getting vendors for the car show.
Working on the schedule for 2019.
Bills were presented and paid.
March 30th is tentatively Nodak night at the Tauros game.
Still looking for a Secretary.
Motion was made to approve the October 22, 2018 meeting minutes. It was approved.
There will be no meetings November 12th and 19th
.

Meeting adjourned at 9:10 pm.
Next meeting will be Monday, November 26, 2019 at 7:00 pm at the Sleep Inn.

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