Meeting Minutes

Monday, October 10, 2022

1 member absent, no guests.

Minutes

The October 4, 2022 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. A motion and second to approve bills. Motion carried.

Old Business

1. Business radio licensing needs to be renewed prior to May 2023. Brandon is continuing to work on this renewal.
2. Turn Nodak Pink

• Brandon is in contact with Dusty at the foundation. As soon as we receive the whiteboard check, a time will be scheduled for the check presentation.

3. Yearbook Update

• The yearbook is at the printer and will be ready by the banquet. 100 copies will be printed and sold for $10 each.

4. Banquet

• Have seven prizes so far and there are several more in the works.
• T-shirts are in the works.
• Confirm emcee.

5. Spring Show

• Contract has been signed for the car show and meeting room for the weekend of April 21-23, 2023.

New Business

1. Annual Membership Discussion
   • Discussion was held on ways to increase membership, including offering discounts at our sponsors.
2. Minotauros Jerseys
   • The club has been approached to work with the Minotauros to purchase jerseys as part of a promotion for Nodak and the Minotauros.
   • Meeting needs to be scheduled with the promoter to see what would be required.

Next Meeting

The next Executive Board meeting is scheduled for Monday, October 17, 2022 at 7:00 pm at Kelly’s shop.

Meeting Adjournment

Motion by Kelly Bertsch, second by Scott Joern to adjourn meeting. Motion carried.

Meeting Minutes

Tuesday, October 4, 2022

I member absent, 1 guest

Minutes

The September 20, 2022 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. A motion was made and second to approve bills. Motion carried.

Old Business

1. Business radio licensing needs to be renewed prior to May 2023. Brandon will call on this to confirm the number of radio frequencies prior to making payment.
2. Turn Nodak Pink

• Brandon is in contact with Dusty at the foundation. As soon as we receive the large check, a time will be scheduled for the presentation. Presentation check will be printed the end of the week and Brandon will schedule the presentation next week.

3. Yearbook Update

• Brandon will follow up with Kadi to see what the progress is with regard to printing the yearbook prior to the banquet.

4. Track Prep Update

• Fall track prep will be done the weekend of October 8-9. The cost to the club will be zero as club members are donating their time and equipment.
• Roy passed out a diagram showing what work will be done and what the track would look like after the fall work.

5. Banquet

• Continuing to work on obtaining auction items.

New Business

1. Spring Car Show
   • Tentatively, April 21-23 has been reserved for this event. NDSF would like to have a signed contract as soon as possible. Motion and second to sign the contract. Motion carried.

Next Meeting

The next Executive Board meeting is scheduled for Monday, October 10, 2022 at 7:00 pm at Kelly’s shop.

Meeting Adjournment

Motion and second to adjourn meeting. Motion carried.

Meeting Minutes

Tuesday, September 20, 2022

All members present. No guests.

Minutes

The September 13, 2022 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. A motion was made and second to approve bills. Motion carried.

Old Business

1. Business radio licensing needs to be renewed prior to May 2023. Brandon will call on this to confirm the number of radio frequencies prior to making payment.
2. Turn Nodak Pink

• Brandon is in contact with Dusty at the foundation. As soon as we receive the large check, a time will be scheduled for the presentation.

New Business

1. Hall of Fame
   • With regard to the 50/50 weekly raffle, going forward whoever is volunteering at the table will need to fill out the supplied deposit slips. The Nodak treasurer will recount the money prior to depositing. This will ensure that money is double checked each week.

2. 2021 Class Champions
   • A motion and second to order jackets for the 2021 class champions and runners-up. Motion carried.
   • Championship shirts will be ordered for the souvenir trailer.
3. Memberships
   • Board approved two individuals who would like to join as members. They will be able to vote at the upcoming elections.
4. Banquet
   • The souvenir trailer will be pulled out of the building and set up at the banquet to sell off the remaining inventory.
   • We will need an emcee for the banquet.
   • Discussion was held with regard to doing a silent auction. Some members of the board will reach out to businesses to see if they would be willing to donate items.
5. Darn TV
   • Brandon brought viewership numbers for the last three years for the board to review.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, October 4, 2022 at 7:00 pm at Kelly’s shop.

Meeting Adjournment

Motion and second to adjourn meeting. Motion carried.

Meeting Minutes

Tuesday, September 13, 2022

All members present, 1 guest

Minutes
The August 30, 2022 minutes were presented and accepted as written by motion.

Treasurer’s Report
The Treasurer’s Report was presented for discussion and review. A motion was made and second to approve bills. Motion carried.

Old Business
Roy Miller attended the meeting to discuss the off season track prep. Roy presented a map of the track with notations on how the track could be fixed. Grades should be set and marked. Roy would contact people who would donate their time and equipment to help with the track work.
Motion made and second to allow Roy to work on the track to fix the drainage issues yet this fall. Motion carried.

Business radio licensing needs to be renewed prior to May 2023. Brandon will call on this to confirm the number of radio frequencies prior to making payment.

Yearbook
Kady Ruby has the proof and is awaiting final approval. The yearbook should be ready by the year end banquet in October.

New Business
Turn Nodak Pink
Cody McManigal from Trinity Foundation contacted Colleen Bertsch to set up a date for a check presentation. Brandon will get with Cody to set up a date and time. Motion and second to donate $5000 to Trinity Foundation. Motion carried.

Motor Magic Recap
The weekend went well. The club lost just under $1500 but we also put on a full show all three nights.
The races started late two of the nights so this will need to be addressed next season. The race announcers need to make sure that they start the national anthems ten minutes prior to the race start time so the races are not delayed.

Banquet
Jackets will be awarded to the champions and runners up.

Postcards for Annual Meeting
State of the track
Financial Report
Class Discussion
Elections
Banquet – October 29 – NDSF Theatre Room
Tires/Barrels left at the track
Robby will take the steel barrels and Jeff will take the plastic barrels.
Jeff will haul the tires to the dump and the board will reimburse him for the cost of disposal.
Bobcat
Need to dispose of this piece of machinery. Robby and Jeff will contact interested parties to see if they are interested in buying the bobcat for parts.

Next Meeting
The next Executive Board meeting is scheduled for Tuesday, September 20, 2022 at 7:00 pm at the Clarion Hotel.

Meeting Adjournment
Motion and second to adjourn meeting. Motion carried.

Meeting Minutes

Tuesday, August 30, 2022

1 member absent, 2 guests

Minutes
The August 23, 2022 minutes were presented and accepted as written by motion and second, approved

Treasurer’s Report
The Treasurer’s Report was presented for discussion and review. A motion was made and second to approve bills. Motion carried.

Old Business
Business radio licensing needs to be renewed prior to May 2023. Brandon will call on this to confirm the number of radio frequencies prior to making payment.

Yearbook
Motion by Robby Rosselli, second by Rick Huber to print off 100 copies of the yearbook at Lowe’s Printing. Cost is $720, black and white only and the club will sell them for $10 each. We will sell them at the banquet and promote them via our website and Facebook. Motion carried.
The club does have a credit at Lowe’s Printing that should cover part of the cost.

New Business
Roy Miller originally put the track in and indicated that there is post season work needed to fix the track.
Drainage system on the back side is gone and the from straight away more than likely needs new drainage. Roy will do the required track work free of charge to the club. Before Motor Magic, Roy will stake out and line the work area on the front straight away. Cut in a drain path with a skid steer after Motor Magic. Will move the excessive dirt away from the concrete wall to allow for proper drainage.
Move available dirt back on the track.
Establish track configuration. The rock problem will always exist with the weekly farming. The 2011 flood took out the track and there is no way of knowing how many rocks were in the dirt used to replace the track. Roy has talked to Wayne Johnson about helping out. Wayne knows some people who would be willing to donate time to help out. Roy has put together a proposal for the club to review. Board will get together with Roy after Motor Magic to look over how things will proceed to ready the track for next season. Roy wants permission to go to the track to stake out everything and then the board can decide on how to proceed.

Race Recap
Tiffany Aho has volunteers lined up for Motor Magic weekend and will get together with Jenny to make sure areas are covered. We will still be short volunteers for the weekend.

Due to the weather, only features were run after hot laps in order to get the entire program in before the rain.
Race lineup was discussed for Motor Magic. Lineup will depend on the number of entries and when the trophy classes will be run.

Victory lane interviews will be done after the features.
There were some issues with getting the drivers to help pack the track. Not all drivers were willing to help out and caused some frustration. For Motor Magic weekend, any drivers not helping with packing the track will start at the back.

Hall of Fame
The HOF group needs to fill out the deposit slip for their 50/50 cash so that the responsibility is not on the Nodak Board of Directors.

Slingshot Donation
Check for $200 was given and will be cashed in increments of $100 in 10’s and $100 in 20’s to hand out to the participants.

Next Meeting
The next Executive Board meeting is scheduled for Tuesday, September 13, 2022 at 7:00 pm at the Clarion Hotel.

Meeting Adjournment
Motion and second to adjourn meeting. Motion carried.

Meeting Minutes

Tuesday, August 23, 2022

All members present, 2 guests
Minutes

The August 16, 2022 minutes were presented and accepted as written by motion by Kelly Bertsch, second by Scott Joern.
Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. A motion was made and second to approve bills. Motion carried.

Enerbase still owes the club money from ticket sales from Memorial Day weekend, the Mod Tour and first two races in August. Their sponsorship is also owing. An invoice has been sent.

Old Business
Business radio licensing needs to be renewed prior to May 2023. Brandon will call on this to confirm the number of radio frequencies prior to making payment.
Yearbook Robby will get a price for black and white copies in increments of 50 and 100.

New Business
Race Recap
For the remainder of the season, Larry will need to start his program at 6:50 pm so that the races can start on time at 7:00 pm. Tiffany Aho would be willing to get volunteers to take tickets and work the ticket windows and then oversee that group. There has been a lack of volunteers for the last few races and the ticket windows and ticket takers have shut down prior to the first feature.

Championship Night Format
Discussion was held with regard to the race format to change it up. Heats would be treated as hot laps and the feature would line up based on points and wins. Twelve or less, six cars will be locked in the feature and more than twelve, eight would be locked in the feature.

Next Meeting
The next Executive Board meeting is scheduled for Tuesday, August 30, 2022 at 7:00 pm at the Clarion Hotel.

Meeting Adjournment
Motion and second to adjourn meeting. Motion carried.