Meeting Minutes

Tuesday, April 16, 2024

Six present, one absent, one guest.

Minutes

The April 2, 2024 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to approve the bills. Motion carried.

Clarification was made with regard to the clububerHuber’s profit vs. non-profit status. Since the club does not have shareholders and board members who profit from the club, the State of North Dakota considers the entity a non-profit, even though the club is not a charity. The club does file a Form 1120 each year and pays federal and state taxes.  

Business to Discuss 

1. Scott Lovejoy attended the meeting to let the board know that he will do the race photography for the 2024 season. Expectations were discussed to ensure that Facebook is updated on Monday after the race.
2. Car Show security is in place.
3. Sign board for Harris Oil will go in the hot pits.
4. The car show is April 20 & 21.
5. All tracks contacted with regard to a compact car tour are on board. Tracks participating are Bottineau, Mandan, Underwood and Minot. To qualify for the season ending purse, all compacts must attend all scheduled races at all four tracks.
6. Dakota Square Mall contacted the club asking we would be interested in displaying cars. After discussion, the board agreed to pass on this offer.
7. Motion and second to pay for the track work for the 2024 season. Motion carried.
8. Trackside will be required to purchase pit passes for anyone working his trailer this year.
9. Clarification on what is expected in the pit trailer was discussed. Laurie Johnson will be in charge of the trailer and will work closely with the board to ensure security is maintained.
10. Suggestion to the board that recognition needs to be given to the filler cars through 10^th place at the annual banquet. Discussion will be tabled to a later date when banquet planning starts.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, April 23, 2024 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.

Meeting Minutes

Tuesday, April 2, 2024

All present, none absent, one guest.

Minutes

The March 5, 2024 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to approve the bills. Motion carried. uberHuber

Business to Discuss 

1. The compact car has been built, test driven and is ready for the raffle. The car will be displayed at the car show. Raffle tickets will be ready to pick up in the next day or two.
2. Motion and second to have a compact purse based on racing four times at four different tracks. This motion will be tabled until we hear back from the other participating tracks.
3. SRT needs to be contacted to ensure that internet service is available for the car show.
4. Ear plugs have been offered to the club for sale.
5. Safety tech will be done on opening night. We will reach out to the same individuals who teched last year to make sure they are on board.
6. Mod Tour will take place at the same tracks as last The feature event will be 24 cars as opposed to 28 cars in the past. Each track will be responsible for shirt sales both in the pits and under the grandstand. Gate admission will be $20 for the tour.
7. For the July 4^th race, the ticket window will remain open as normal.
8. Magic City Oil will give Nodak a contract for bulk fuel.
9. Jeff Barta inquired as to the cultivator repair. The board will have Jeff take the lead on ordering parts and doing the necessary repairs.
10. Motorcycles for the car show will be down this year.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, April 16, 2024 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.

Meeting Minutes

Tuesday, March 5, 2024

Six present, one absent, one guest.

Minutes

The February 13, 2024 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to approve the bills. Motion carried. uberHuber

Business to Discuss 

1. Beau Simmons attended the meeting to update the board on the safety equipment. First aid supplies need to be replenished and the fire extinguishers need to be taken in to be tested and charged. Motion and second to have Beau get the safety equipment ready for the season. Motion carried.
2. Pit trailer personnel are in place.
3. Sponsorships received to date were reviewed. There are two race nights and one class that still need sponsors.
4. The board would like to continue ticket sales at Xpress Mart. Justin will reach out to Enerbase to set up this year’s sales.
5. Aaron Turnbull bought the mod tour. There is a meeting scheduled on Sunday and Robby will attend and give the board an update.
6. A compact car raffle will be held at the car show. Tickets will be $50 each with a total of 100 tickets to be sold. Krys Yost will build the car. The club will pay for the parts and Krys will donate his time for the build.
7. The Minot Fireworks Association held a meeting and they will have a booth at the car show.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, April 2, 2024 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.

Meeting Minutes

Tuesday, February 13, 2024

All present, none absent, two guests.

Minutes

The January 30, 2024 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. There are no bills to approve. uberHuber

Business to Discuss 

1. The vice president of Dakota Cruisers attended the meeting. Their club will be participating in the Minot Car and Trade Show in April. They have begun promoting the show within their club and hope to have 50 cars to show. Participants do not need to be members of the Dakota Cruisers to show a car. Move in will take place Friday at 9:00 am prior to the start of the show on Saturday.
2. The HOF induction process changes have been reviewed by the board. Motion and second to accept proposed changes, and keep the voting at 75%. Motion carried.
3. Kadi Ruby would like to start planning the 75th Anniversary of Nodak Speedway.
4. Memberships for the 2024 season need to be tracked better going forward. The board has a volunteer who has come up with a way to track this through square.
5. There are two people who will be able to assist in the pit trailer so far.
6. Sponsorships to date were reviewed.
7. Notifications for the general meeting need to be sent out early April.
8. Sign boards need to be looked at and signs made for new sponsors.
9. Radio ads need to be booked. Radio stations will be contacted.
10. The Ward County Sheriff’s Department has been given the race schedule so they can get security scheduled those nights.
11. The board donated tickets to South Prairie School for their fundraiser.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, February 27, 2024 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.

Meeting Minutes

Tuesday, January 30, 2024

All present, none absent, one guest.

Minutes

The January 9, 2024 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to pay the bills. Motion carried. uberHuber

Business to Discuss 

1. Kadi Ruby attended the meeting to present the updated HOF Induction process. The board will review the changes and will bring a motion at the next scheduled meeting. Motion and second to have the HOF Committee be in charge of the yearbook. Motion carried.
2. The HOF Display board plans were also shared. We are awaiting an estimate for this project.
3. Kadi will be updating the yearbook and website. The five main classes and bios will be featured in the yearbook. The yearbook will also feature two additional classes (Legends/Slingshots).
4. Class track champions and runners-up were discussed. Motion and second to award track champion and runner-up for the Legends and Slingshot classes. Motion carried.
5. The board discussed venues for the volunteer meeting and it was decided to hold the meeting at Pizza Ranch.
6. Volunteers for the pit trailer are close to being in place.
7. The current mascot needs to be updated/replaced. Replacement estimates will be presented to the board for consideration.
8. Board is looking for a sponsor for the weekly points sheets.
9. Sponsorships secured to date were reviewed. Chase Conway is sponsoring $10,000 for a points fund. Payout will be done championship night.
10. Notifications will be sent out for the general meeting scheduled for Sunday, April 21st at 1:00 pm.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, February 13, 2024 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.

Meeting Minutes

Tuesday, January 9, 2024

Six present, one absent, one guest.

Minutes

The November 21, 2023 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to clear the books prior to the start of the 2024 season. Motion carried. uberHuber

Business to Discuss 

1. Sam Cowell attended the meeting to update the board about the upcoming demo derby events. The event will be one night during the state fair with the possibility of having to fill another night. Another option would be to work with the Dakota Cruisers car club to fill the second night.

A demo derby event will be held in August and Sam is currently looking for a sponsor. The event is currently scheduled as a double header to be held on Saturday and Sunday. Sam will let the board know soon what the start times will be. The club would be in charge of the pit trailer. The board will check to see if this event would be covered under our policy or if we need to get a separate policy for this two night event. Motion and second to hold this event. Motion carried. 

2. The 2024 season race schedule has been finalized. The IMCA franchise paperwork will be completed and submitted prior to the January 31st deadline.
3. Justin followed up on the repairs to be made on the track equipment. They are on the schedule to be done.
4. The board is looking to have the volunteer meeting on Sunday, April 7th at 2:00 pm with a venue to be decided. A general meeting will be held during the car show in April.
5. The board will start looking for volunteers for the pit trailer.
6. The board is working to line up class sponsors for the season.
7. Car show has been scheduled and vendors and displays are being lined up.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, January 16, 2024 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.