Meeting Minutes

General Meeting

Sunday, October 30, 2022

1 member absent.

Minutes

Motion and second to approve General Meeting minutes from October 2021. Motion carried.  

General Meeting Topics

1. State of the Track

• The big water truck will need major repairs. The tank and baffles are rusted out. American Truck and Trailer gave a cost of $13,000 for a DOT approved tank and labor costs of $5,000.
• The Bud Light truck is unusable. The rear end needs to be replaced, the cab is completely rusted out, brakes need to be replaced as well as the steering.
• New red, yellow, greens lights were replaced at turns one and four. Lights could be replaced at turns two and three but face away from the track.
• Roy Miller has been working on the track the last few weeks to fix the drainage issues, and has been adding clay/dirt to improve the shape and driving surface. The clay was donated from a building site in town. To date, 40 loads have been delivered with at least another 30 loads to come.
• Question was asked if there was going to be a barrier installed between turns three and four.
• The barrier on the back straight away will be moved out 10-15 feet from the pit area.
• Of the two rule changes implemented, only one was used this race season.

2. Financial Report

• Reporting of the year’s financials was presented for discussion.
• Improvements/purchases from the last three years was presented.
• Eliminated the marketing position which was a huge cost savings. The board as a whole took on this effort.
• Have been relying on volunteers which has greatly improved the financials for the club.
• Communication is key to improve attendance in order to keep revenue coming in.

3. Class Discussion

• Tentative 2023 race schedule was presented.
• Reminder to the members that Nodak has four full time classes, two part time classes and specialty classes that are schedule 1-4 times a season.
• Suggestion to add a sling shot class.

4. Elections

• There are four open positions on the Executive Board – President, Secretary, two board members. Floor open to nominations as follows:
  • President
    • Nomination and second for Roy Miller.
    • Nomination and second for Justin Medler.
  • Motion and second to close president nominations.
  • Votes counted and confirmed. Results are 24 votes for Justin Medler, 11 votes for Roy Miller.
  • Secretary
    • Nomination and second for Colleen Bertsch. There were no other nominations.
    • Motion and second to close secretary nominations.
  • 2 Year Board Position
    • Nomination and second for Scott Joern. There were no other nominations.
    • Motion and second to close 2 year board position.
  • 1 Year Board Position
    • Nomination and second for Chris Tuchsherer. There were no other nominations.
    • Motion and second to close 1 year board position.
  • Motion and second to destroy ballots. Motion carried.

Next Meeting

The next General Board meeting is scheduled for Sunday, April 23, 2023 at 1:00 pm.  

Meeting Adjournment

Motion and second to adjourn meeting. Motion carried.