701.822.RACE (7223) racenodak@gmail.com

MEETING MINUTES 3/11/2025

by | Mar 12, 2025 | News | 0 comments

Present: Justin Medler, Robby Rosselli, Wayne Johnson, Rick Huber, Scott Joern, & Holly Johnson. Meeting called to order at 7:01pm. 

Not Present: Kelly Duchsherer

Guests: Beau Simmons

Minutes: The March 4, 2025 meeting minutes were presented. Changes to minutes in regard to the Velocita helmet at WOO Late Models. It will be signed by WOO Late Model drivers and raffle/auctioned at our annual banquet in October. Motion and second to accept changes and approve the minutes. All in favor. Motion carried. 

Treasurer’s Report: The Treasurer’s Report was NOT presented. Treasurer not present. 

Old Business:  

  1. Track Equipment
    • RDO Blade rental 4/1/2025-10/14/2025. Rate is $97/hour.
      • Need to take photos with timestamp embedded upon picking it up.
    • Farden still has sheeps foot. Titan and Swanston sell the caps for the feet.
    • Swanston – use of Bobcat same as last year.
    • Turn 4 Panels/Fence – Will need an auger to drill holes. Wayne has a 8” skid steer attachment auger. 
  2. 2025 Sponsorships
    • Spreadsheet updated with checks received, proposals delivered, and other businesses who showed interest.
  3. Car Show (April 5-6, 2025)
    • Volunteers Needed – Post on Facebook asking for volunteers to fill the following open slots.
      • Saturday MID (12:30-3:00pm)
      • Saturday PM (3-6pm)
      • Sunday MID (12-2:30pm)
      • Sunday PM (2:30-5pm)
    • General Meeting – CHANGED TO Saturday, April 5th at 1:00pm
      • Postcards are being printed this week for general meeting notice – March 25th deadline
      • Agenda – Saturday, April 5th at 1:00pm
        1. Financials
        2. Schedule
        3. State of the track
        4. Future of the race club
        5. Introduction of Treasurer
    • Raffle Car – Tickets being printed this week. As soon as they are received, they can be sold. 
    • Booth Spots Requested
  4. NOSA Winged Sprints (May 4, 2025)
    • No updates.
  5. WOO Late Models (June 29, 2025)
    • Check into getting tickets perforated. 
  6. INEX Legends Winter Nationals (Oct 9-11, 2025)
    • No updates.
  7. Board of Directors/Volunteer Velocita Shirts – 10 shirts donated discounted for remaining 15 to purchase

New Business:

  1. All titles under Nodak Speedway’s name
    • Pit Trailer to be put in Club’s name. Currently still in Ole Olson’s name, but title is signed to transfer ownership. 
  2. Ray Mock
    • April 11th, 5-7pm, Bread of Life Lutheran Church Benefit (food and silent auction). Post to Facebook about the bank account and benefit.
    • Donation bucket at Car Show: Board discussed and thinks a Pass the Helmet at one of the first nights of racing would be more profitable.
  3. General Meeting – changed to Saturday, April 5th at 1:00pm
  4. Kelly Johnson – available on Saturday for interviews
  5. Nodak Logo being updated
  6. Tech Inspectors – want $450/night in 2025 (last year was $350/night)
    • Board discussed and determined that nightly rate would be offered at $400/night due to budget
  7. Grandstand Ticket Window – same people willing to work as last year.
    • Treasurer assuming responsibility for organizing/supervising and being point of contact for all things related to ticket window.
  8. Club paperwork – work on scanning old documents electronically and storing on Google Drive. Purge whatever is no longer needed. 
  9. Facebook page access
    • Discussion occurred about who should have full control over the Nodak Speedway Facebook page vs. who would have limited control. Consensus is that the current Board of Directors would have full control, and anyone else helping with the page would have limited control. 
  10. Guest: Beau Simmons, Nodak Fire & Safety Crew
    • Medication for med bags ordered totaling approx. $80 & Fire Chemical Foam is needed for $175/bucket at Patriot Fire in Burlington.
      • Motion second to approve the purchase of these items for the fire crew. All in favor. Motion carried. 
    • Ambulance system in ND switched to digital encryption for emergency response crews to use.
      • ND had a reimbursement funding stream for this, but has been maxed out and ends March 2025. 
      • There have been times where 9-1-1 is called for something in the pits or in the stands that Beau is not aware of what’s happening. 
      • Radio: APEX 900 – $2075 new. Beau requested one portable unit for the track, and willing to get one used for approx. $1000 vs. buying new. Will likely also have a programming/setup fee. 
    • Board discussed purchase of radio and decided to readdress at a board meeting following the Car Show. 

Next Meeting: The next board meeting will be on March 26, 2025 at 7:00pm at Smalls Racing HQ. 

Meeting Adjournment: Motion and second to adjourn the meeting. All in favor. Motion carried. Meeting adjourned at 9:01pm.