Meeting Minutes

Monday, May 2, 2022

All Present, 1 guest

Minutes

The April 25, 2022 minutes were presented and accepted as written by motion

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. A motion was made to pay the outstanding bills and approve report. Motion carried.

Old Business

College Night

If a May date will not work prior to the race season start, the suggestion was made to hold it in August when students return for the upcoming academic year. IMCA Licenses

The club has five IMCA licenses that were given to the club for the banquet to sell. Due to inclement weather, the banquet was cancelled. The board will offer these licenses at the pit trailer. One license per class will be offered.

New Transponders

Two transponders need to be replaced. The old versions have been discontinued and non-subscription transponders are $599 each. The club currently has eight remaining available for rent. Rental will be tracked on a weekly basis, and if there is a need for additional transponders, the club will look at ordering.

Donation Items

During the course of the season, the club receives requests for donations from various organizations for fundraisers. The board will provide a standard basket of two shirts, two adult tickets and two kids tickets. Each request will be considered as they are received.

The club received a request from FUGGS asking for a donation for their fundraiser. The board agreed to give them two shirts, two adult tickets and two kids tickets.

Championship T-Shirts

Robby ordered the shirts and they should be here this week. Bill has been submitted for payment.

Ticket Booth

There is difficulty finding volunteers. Motion and second to have Brandon and Jeff approach organizations to provide volunteers, both adults and students, and Nodak will pay the group $200 per night. Motion carried.

Yearbooks

According to the square report, the club sold 107 of the 200 yearbooks ordered last season. Scott will get pricing on bundles of 100, 150 and 200. A decision will then be made on how many yearbooks to order.

Opening Night

NDSF cannot turn on the water under the grandstand as the temperatures are still too cold. In light of this, opening night will be May 15th, weather permitting. A motion was made to hold practice on May 8th from 12-6. Motion carried. Cost to participate is $20/person.

Car show ticket prices will be honored through the closing of the pit gate on the opening night of racing.

A question was received during the meeting with regard to booster night. The first night of racing will be booster night.

Pit stalls must be paid for prior to the pit trailer closing on opening night.

Weather/Race Cancellation

The decision to cancel races based on the weather will be made as needed by noon on race day.

Next Meeting

The next Executive Board meeting is scheduled for May 9, 2022 at 7:00 pm at the Clarion Hotel.

Meeting Adjournment

Motion and second by to adjourn meeting. Motion carried.