Meeting Minutes

November 29, 2021 – Board Meeting

All members present, 2 guests

The November 15, 2021 Minutes were presented and accepted as written by motion accepted

The Treasurer’s Report was presented for discussion and review. A motion was made, Motion carried.

Scott Cromwell was invited back to continue discussion on this event as he had reached out to NDSF with questions and that in turn has caused some confusion.
Scott’s concern was the time limit imposed by NDSF, i.e. 7:00-10:00 event time.
Time limit will only allow for 30-40 cars with tentatively two classes – Main and Compact.

Tentative format for Main will be 3 heats of 12-14 cars, one consi and a feature.
Entry fees are $100/car and driver and pit crews would be $20/person.
Purse is 1st-$3000; 2nd-$1500; 3rd-$750.
Compact class will be run as a feature.
Entry fees are $75/car and driver and pit crews would be $20/person.
Pit opens at 12:00; registration ends at 6:00; pit closes at 7:30.

Intermission is built in and filler TBD to allow drivers prep time for Main feature.
Motion to offer two Grandstand passes to Scott for his time and effort assisting Nodak with this event. Motion carried.

Drivers Meet and Greet
• Suggestion has been made to have a meet and greet one hour prior to the pit meeting once a month. Further discussion tabled to the next board meeting.
Booster Night
• All drivers are required to participate in a Booster Night.
• The opening night of racing is Booster Night and subsequent booster nights run through June 1st. Motion made, Motion carried.
• Discussion held on doing a Topless Race Night. Suggestion would be during the week so as to not take away a points night. Tabled discussion to next meeting

Executive Board meetings have been scheduled for Wednesday, December 15, 2021 and January 10, 2022 at 7:00 pm at the Clarion.

Motion to adjourn meeting. Motion carried.

Meeting Minutes

November 15, 2021 – Board Meeting

All members present, no guests

The October 24, 2021 Minutes were presented and accepted as written, motion carried

The Treasurer’s Report was presented for discussion and review. A motion was made, Motion carried.

1. Discussion continued on the track dirt replacement.

2. Water truck repair update as follows:

2. New tank on the truck.

3. Travis Vollmer has agreed to look at the big water truck to ascertain what he can fix i.e., front end, rear end, clutch and steering. Club will present wage proposal prior to work being done. Kelly will be point of contact.

Car Show update as follows:
• Boy Scouts will be there with their derby.
• Displays will include Nodak and Dakota Cruisers along with motorcycles, snowmobiles and mud trucks.
• If any club would like to do any awards, they are each responsible for coordinating the voting and counting.

Executive Board meetings have been scheduled for Monday, November 29, 2021; December 13, 2021 and January 10, 2022 at 7:00 pm at the Clarion.

Motion to adjourn meeting. Motion carried.

Meeting Minutes

October 11, 2021 – Board Meeting Sleep Inn

All members present, 1 guest

The September 28, 2021 Minutes were presented and accepted as written

The Treasurer’s Report was presented for discussion and review. A motion was made to approve bills presented for payment. Motion carried.

Discussion on gift cards for volunteers was held. Motion made and carried

Postcards for the general meeting scheduled for October 24th have been mailed

Scott Cromwell attended the meeting with regard to putting on a Demolition Derby with the club.
Motion to partner with Scott to put on this event. Motion carried.

The next Executive Board meeting has been scheduled for Sunday, October 24, 2021 at 1:00 pm prior to the General Meeting at 2:00 pm.

Motion to adjourn meeting. Motion carried.

Meeting Minutes

September 28, 2021 – Board Meeting

One board member absent, no guests

The September 14, 2021 Minutes were presented and accepted as written, motion approved

The Treasurer’s Report was presented for discussion and review. A motion was made to approve bills presented for payment. Motion carried.

1. Discussion continued on the track dirt replacement

2. Track work may have to wait until next year given the club’s lack of funds at this time.

The next Executive Board meeting has been scheduled for Monday, October 11, 2021.

Motion to adjourn, approved

Meeting Minutes

September 14, 2021 – Board Meeting 

All board members present plus 4 guests

A motion was made to approve the minutes from the previous board meeting. The motion was seconded and approved by the board.

Financials were discussed.
A motion was made to approve the presented bills. The motion was seconded and approved by the board. It was suggested that the club prepay Verizon and SRT for the off season. This will save the club accounting costs. Motion carried.

Motor Magic was held September 3-5. Attendance was at 2462 spectators for the weekend with Friday night having the lowest attendance.

Discussion continued on the track dirt replacement. Brandon Beeter, Jeff Barta and Spencer Wilson presented ideas on how to accomplish this and solicited input from other board members and attendees

1. A discussion was held with regard to gift cards for the volunteers. This matter has been tabled to the next meeting.

2. Colleen Bertsch has been appointed interim Secretary due to the resignation of Jess Knudson.

3. Election meeting has been scheduled for Sunday, October 24th at 2:00 pm. Brandon will put together the agenda to be included on the post cards. BHG will print them out.

4. Year End Awards and Car Show – April 23rd & 24th are available. Practice Day is May 1st in the afternoon with opening night racing later that evening. Motion by the board. Motion carried.

The next Executive Board meeting has been scheduled for Tuesday, September 28, 2021.

Motion to adjourn, approved