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Meeting Minutes

Monday, March 28, 2022

All members present, 1 guest

Brock Beeter updated the board with the progress on the track work. Concentrating on turns three and four. They are finding a lot of gravel but will work to remove the gravel as they are working.
Power line was found under the track. They will need to dig down to bury the line deeper.
Will also build up turn four at least two feet.

The March 21, 2022 minutes were presented and accepted as written by motion.

The Treasurer’s Report was presented for discussion and review. A motion was made to approve report. Motion carried.

Water Truck Update
Talked about the water truck and he seems to think the kingpins need to be replaced but he cannot do this because he does not have the equipment. The spring shackles need to be replaced. Motion to have Jeff order the parts need to make the repairs.

Car Show
In the process of ordering hoodies and t-shirts. No preference on color, but not black.
Four vendors have registered so far.
Board will order Mugs for awards. Will need a total of seven. Nodak will be billed.
Ordered rest of the food for the banquet from Marketplace Foods based on 150 people.
Plaques are ordered from Lowe’s.
Trophies/plaques ordered for the motorcycles and snowmobiles.

Kids Night/Topless Night
Ordering LED light up toppers for the trophies for Topless Nights.

High Air Ground has been contacted about a sign board for a kids day event but have not heard back as of this date. Once we hear back from Denise Lindbo, a date will be picked for kids day.

Pricing for Pit Pass is $400 at the car show; $450 regular price. 18 punch Grandstand pass is $165 at the car show; $200 regular price.

Power Wheels Date – Sunday, May 29th and Sunday, August 28th.

Military Appreciation is also May 29th – VFW will present Color Guard; prayer will be by the DAV.

Booster Night – Motion made to hold Booster Night on Sunday, May1st. Would like to be able to hold a practice run on the track the Wednesday after the car show if the weather gets nice.

TSC / Rake
Would like to work out a deal with TSC to trade a sign board for the cost of the rake to be used to pull the rocks off the track.

Cultivator Upgrades
Tips need to be replaced. Motion to work a deal with Northern Plains Equipment to purchase replacement parts and to purchase out right if need be. Motion carried.

Sign Boards
Presented an inventory of the existing sign boards. There is a breakdown of those sponsors who have paid and those who have been contacted but not paid. There is also a list of signs that need to be replaced as well as new signs that have been ordered. After board review, the list was updated to reflect the 2022 season sponsors.

State Fair Parade
Will be participating this year as it’s Nodak’s 70th Anniversary.

The next Executive Board meeting is scheduled for April 13, 2022 at 7:00 pm at Clarion.

Motion to adjourn meeting. Motion carried.