Meeting Minutes

Tuesday, June 18, 2024

All present, one guest.

Minutes

The May 28, 2024 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to approve/pay the bills. Motion carried.

Business to Discuss 

1. Kadi Ruby attended the meeting to update the board on the progress of the Hall of Fame wall. The quote for the wall came in at $19,560 plus $9,600 for an additional enclosed glass display case on each side of the wall. Final approval will be needed from NDSF. The goal is to start the work sometime in August. The 2024 yearbooks are available for sale at the souvenir trailer. The black and white copies are $10 and color copies are $25. Hall of Fame induction will be scheduled for Wednesday, July 17th.
2. The slingshot purse will be paid out over five nights based on $40 for each car. A separate drivers slingshot meeting will be held after the main drivers meeting. Wayne Johnson will be point of contact.
3. Mod Tour payouts will be sent to our accountant.
4. 100 Mod Tour t-shirts have been ordered and will be sold for $25 each.
5. Track needs to be cleaned up prior to championship night. The fence needs to be touched up, weeds taken care of and signs pressure washed. This is dependent on the weather.
6. We are having issues with the ipads not charging and card readers not syncing up to the ipads. New ipads and card readers will be purchased so that we have them for the remaining season.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, July 2, 2024 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.

Meeting Minutes

Tuesday, May 28, 2024

All present, two guests.

Minutes

The May 21, 2024 minutes were presented and accepted as written by motion. Motion carried.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to approve/pay the bills. Motion carried.

Business to Discuss 

1. Minot Fireworks Association attended the meeting to discuss the partnership between the Minot Fireworks Association and Nodak Speedway. Motion and second to donate $5000 to the Minot Fireworks Association. Motion carried.
2. Sunday’s race was cancelled due to heavy rains and rain checks were issued to be used at any future race. The Pit Party in the Dirt was still held. Monday’s race went on as scheduled and the crowds were good.
3. Drivers were reminded that they are to stay with their car should there be any accidents during their race. This is for their safety as well as the safety of the rescue crew.
4. The same goes for crew members. Crew members are to stay off the track. Violations will result in a fine imposed on the driver of the pit crew. This was the case on Monday night. Motion and second to levy a fine of $250 against the driver of the car for the pit crew violation. Motion carried.
5. Sponsorship list was reviewed.
6. Points sheets will be updated weekly and car numbers will be added along side the drivers’ name.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, June 18, 2024 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.

Meeting Minutes

Tuesday, May 21, 2024

Five present, two absent, no guests.

Minutes

The May 14, 2024 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to approve/pay the bills. Motion carried.

Business to Discuss 

1. Crowds were light due to weather conditions and sport compacts having a night off.
2. Pit party is scheduled for Sunday, May 26th after the races.
3. The north doors are consistently blocked open so we will have to monitor this to make sure it does not continue to be a problem.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, May 28, 2024 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.

Meeting Minutes

Tuesday, May 14, 2024

All present, two guests.

Minutes

The May 7, 2024 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to approve/pay the bills. Motion carried.

Business to Discuss 

1. Jeff Barta will be POC for the cultivator and repairs.
2. There were some dust issues on Sunday and will be addressed.
3. Reminder that drivers are to stay in the designated hot pits area when pulling in.
4. Photographers need to sign a media release going forward. There are four photographers of record. They also need to wear reflective vests.
5. Points sheets will reflect slingshots starting July 4th. Sheets will be available weekly.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, May 21, 2024 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.

Meeting Minutes

Tuesday, May 7, 2024

All present, three guests.

Minutes

The April 16, 2024 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to approve/pay the bills. Motion carried.

Business to Discuss 

1. Stu Kragh attended the meeting. He is offering to make pull back cars to sell to raise funds for the HOF Wall of Fame. The board agreed that this is a good way to raise the needed funding. Stu will also continue to work on purchasing a new mascot costume.
2. Jen Rivinius indicated that only those who are working the race should be in the booth. The lights in the booth have a very loud buzzing. Justin will have NDSF check on the transformer. Reminder to let Jen know when drivers are coming in or running late.
3. Motion, amendment and second to sell the club transponders and to give the money of the transponder sales to the HOF Wall of Fame. Motion carried.
4. The board extended their appreciation to Wayne Johnson for his handling of the pit meeting. There are talking points that will be presented each week.
5. Race order will be Hobby Stock, Sport Compact, Sport Mod, Stock Car, Modifieds.
6. Safety checks will be ongoing. All safety equipment must be in place at staging otherwise they will not be allowed on the track.
7. Keller Paving came to weld on the packer on Friday before the race. The board will put up the sign board for Keller Paving and ten flex tickets as a thank you.
8. Trackside signed the volunteer sheet.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, May 14, 2024 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.