Meeting Minutes

Monday, September 25, 2023

All Members Present, no guests.

Minutes

The September 11, 2023 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. There were no bills to approve. Motion and second to replace a check lost in the mail. Motion carried.uberHuber

Old/New Business 

1. Awards Banquet
   • Championship jackets will be ordered.
   • Donations are still being collected for the live and silent auctions.
   • Postcards are being printed for the election meeting.
2. Gift cards to be purchased as a thank you for volunteers.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, October 3, 2023 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second ern to adjourn the meeting. Motion carried.

Meeting Minutes

Monday, September 11, 2023

Minutes

The August 29, 2023 minutes were presented and accepted as written by motion .

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and uberHubersecond to pay the bills. Motion carried.  

Old/New Business 

1. Motor Magic weekend was reviewed.
2. Windows were left down on the equipment. Water to the hydrant was left on. There was also quite a bit of garbage left on the infield.
3. Awards Banquet
   • Homesteaders has been confirmed to cater the banquet.
   • Class awards were reviewed and voted on.
   • Championship shirts have been ordered.
   • Hall of Fame members only, board members plus one and volunteers do not pay to attend the banquet. Paid employees and all others pay $30/person. This includes any guests that attend with an HOF member. Kids 12 and under are $15.
   • Items for silent auction and live auction are being collected.
4. Pit signs, pit trailer and souvenir trailer need to be put away. All track prep equipment needs to be winterized and put away.

Next Meeting

The next Executive Board meeting is scheduled for Monday, September 25, 2023 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.

Meeting Minutes

Tuesday, August 29, 2023

Minutes

The August 22, 2023 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and seconduberHuber to pay the bills. Motion carried.  

Old Business 

None.

New Business

1. Motor Magic draw/redraw will be handled by Bruce Rudland, Rick Huber and Jen Rivinius. The format will be straight up draw.
2. Motor Magic
   • Tech will be done all three nights. The club was approached to help with travel expenses for techs to travel to Boone, IA. The board has declined this request as it was IMCA who extended the invitation to the techs.
   • Slingshots will race Saturday and Sunday. Payouts will be paid out both nights and the amounts are based on the amount of donations collected. Donations have been received from Badlands-$150; Optimum Ag-$300; Chris Anderson-$350; Kelly Bertsch-$100.
   • The Hobby Stock class went green to checkered in the 8/27 feature race. Darn TV will pay the Motor Magic Friday night entry fee for the qualified drivers.
   • Grandstand ticket prices will remain the same as the regular season.
3. Race receiver radio check will be done prior to the first heat race to ensure all drivers are dialed in.
4. Renae Korslien of NDSF is retiring effective mid September. The board/club will send an arrangement as a thank you for her years of service.
5. Bishop Ryan Gala has asked for donations for their event. A hat and t-shirt will be donated.
6. Rick will reach out to Homesteaders to cater the awards banquet this year. Kristi Rosselli-Sullivan will emcee the event again.
7. Motor Magic trophies are ready and in the Nodak building.

Next Meeting

The next Executive Board meeting is scheduled for Monday, September 11, 2023 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.

Meeting Minutes

Tuesday, August 22, 2023

Minutes

The August 8, 2023 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and uberHubersecond to pay the bills. Motion carried.  

Old Business 

None.

New Business

1. Bruce Rudland inquired who would be the point of contact for track prep on Sunday. Chris indicated he has a plan and would get Bruce the contact information prior to Sunday.
2. There is a horse relay race scheduled on September 16-17 and the state fair would like Nodak to prep a portion of the race track for the horse race. Justin will meet with the state fair in regard to this request as all of the track prep equipment is maintained, winterized and stored after Motor Magic.
3. Brenda Fedyk will be at Motor Magic to present extra purse money for the Saturday, September 2nd race. Payouts are $200 for first place, $125 for second place and $200 for 14th place. Classes are Hobby Stocks, Sport Mods, Stock Cars and Mods.
4. The latest pass the helmet money collected will be given to the family at their house.
5. Motor Magic draw/redraw format will be handled by Bruce Rudland and Rick Huber.
6. A rough draft of the 2024 Race schedule needs to be put together to present to the annual meeting later this fall.
7. Grandstand passes and Pit passes for 2024 will be printed and ready by the banquet. Grandstand passes are $200 for 18 punches, Pit passes are $425.
8. Justin will be meeting with the state fair to finalize the contract for the banquet and the contract for the 2024 car show.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, August 29, 2023 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.

Meeting Minutes

Tuesday, August 8, 2023

Minutes

The July 31, 2023 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to pay the bills. Motion carried.  

Old Business

1. Race Recap.
   • Only three classes were run; sport compact, hobby stocks, legends.
   • There were some concerns within the hobby stock class and will be addressed if they persist.

New Business

1. Derek Kamlitz from Valve Cover Racing attended to ask the board if he could bring this event to Motor Magic. The board has no issue with this and will find a place for his setup. This race is similar to the boys scouts pinewood derby.
2. There was a Buy One Get One Free voucher that came through. Justin will contact Adam to see if he can assist the board with cancelling this offer going forward.
3. The board is looking to do a Fan Appreciation Night. This discussion will be tabled to a later meeting.
4. The club needs to start shopping for a sheepsfoot to assist with track prep.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, August 15, 2023 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.