701.822.RACE (7223) racenodak@gmail.com

Meeting Minutes 12/14/2020

12/14/2020

Meeting Minutes

All board members were present via telephone conference call.

A motion was made, seconded, and approved by the board to approve the minutes from the November 30th, 2020 board meeting.

Financials were discussed. A motion was made, seconded, and approved by the board to pay the presented bills.

The upcoming car show was discussed.

Our next meeting will be held in-person at the Sleep Inn on January 4th, 2021 at 7:00pm. 

 

 

Meeting Minutes 11-30-2020

11-30-2020

Meeting Minutes

All board members were present via telephone conference.
No guests were in attendance.
The meeting was called to order at 7:00pm.
A motion was made to approve the minutes from the November 9th, 2020 board meeting. The motion was seconded and approved by the board.
Financials were discussed and (1) bill was presented to the board. A motion was made, seconded and approved by the board to pay the bill.
The board discussed bringing back a Topless night or weekend.
Marketing & advertising for the upcoming season was discussed.
A motion was made to adjourn the meeting and it was seconded. The meeting adjourned at 7:57pm. The next meeting will be held via telephone conference on December 14th, 2020 at 7:00pm.

Meeting Minutes 11-9-2020

11-9-2020

Meeting Minutes

All board members were present.
No guests were in attendance.
The meeting was called to order at 7:00pm.
A motion was made to approve the minutes from the October 20 th , 2020 board meeting. The motion was seconded and approved by the board.
Financials were discussed.
A motion was made to approve the presented bills. The motion was seconded and approved by the board.
Dates for the Car Show & Banquet were discussed.
A motion was made to book the 3rd weekend in April for the events. The motion was seconded and approved by the board. The hours of the Car Show will be Saturday the 17th from 10 to 6.
The banquet’s social hour will begin at 5pm on Saturday the 17th . Sunday’s Car Show hours will be 10 to 5.
The Dakota Classic Modified Tour Contract was presented and discussed.
A motion was made for commission on sponsorship sales with the following conditions:
1. 10% commission on sales
2. Payment from sponsor must be received first
3. Individual selling must hold a current membership
4. One check will be written at the end of each month
5. Payment must be received by the seller and given to a board member or brought to a board meeting
The motion was seconded and was approved by the board.
A motion was made to adjourn the meeting at 8:15pm. The motion was seconded and was approved by the board.
The next meeting will be held Monday November 23rd, 2020 at 7:00pm.

Meeting Minutes 10-20-2020

10-20-2020

Meeting Minutes

All but one board member was present.
No guests were in attendance.
The meeting was called to order at 7:00pm.
The minutes from the October 13th, 2020 meeting were approved by the board.
The bills were presented to the board and approved to be paid.
Memberships will be sold at the door to the next general/election meeting.
The dates for the upcoming car show were discussed but not confirmed.
A motion was made and seconded to adjourn the meeting. The meeting adjourned at 7:51pm.
The next meeting will be held Sunday November 1st, 2020 at 1:00pm at the Sleep Inn. The room is yet to be determined.

Meeting Minutes 10-13-2020

10-13-2020

Meeting Minutes

All board members were present along with (3) guests.

The meeting was called to order at 7:00pm.

A motion was made to approve the minutes from the October 6th, 2020 board meeting. The motion was seconded and approved by the board.

Financials were discussed and bills were presented to the board. A motion was made to pay the bills. The motion was seconded and approved by the board.

The board discussed postponing the upcoming banquet to a later date. A motion was made to do so. The motion was not seconded therefor not up for additional discussion or voting.

A motion was made to purchase gift cards to be given to those who volunteered during the 2020 season. The motion was seconded and approved by the board. The gift cards were to be given out at the upcoming banquet.

A motion was made to adjourn the meeting. The motion was seconded and approved by the board. The meeting adjourned at 8:40pm. The next board meeting will be Tuesday October 20th, 2020 at 7:00pm at the Sleep Inn.

Meeting Minutes 10-6-2020

10-6-2020

Meeting Minutes

All board members were present along with one guest.

The meeting was called to order at 7:00pm.

The minutes from the previous meeting were approved by the board.

Financials were discussed.

A motion was made to pay the bills presented to the board. The motion was seconded and approved.

The banquet was planned/discussed.

The order of events for the general meeting were discussed.

A motion was made to adjourn the meeting. The motion was seconded and approved by the board. The meeting adjourned at 8:42pm.

The next meeting will be held Tuesday October 13th, 2020 at 7:00pm at the Sleep Inn.