Meeting Minutes

Tuesday, October 15, 2024

All present, no guests.

Minutes

The October 1, 2024 minutes were presented and accepted as written by motion. Motion carried.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to approve/pay the bills. Motion carried.

Business to Discuss 

1. Checks for the Sport Compact series will be done to pass out at the banquet.
2. Items for the silent auction are still coming in. There are a lot of donated items this year.
3. Future equipment repairs were discussed.

Next Meeting

The next board meeting will be scheduled after the elections.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.

Meeting Minutes

Tuesday, October 1, 2024

Six present, one absent, no guests.

Minutes

The September 24, 2024 minutes were presented and accepted as written by motion. Motion carried.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to approve/pay the bills. Motion carried.

Business to Discuss 

1. The board was contacted by NDSF to inquire who pays the water bill for the race track. Justin will be meeting with NDSF to work out payment going forward given that the race track hasn’t been paying for water.
2. Krys Yost indicated that parts and cage for a raffle car would be around $2500. Yost also indicated that he knows of an individual who would have a car to sell for cheap and another racer who would be willing to purchase it and donate it to the club for the raffle. Justin will look into getting the raffle permit.
3. Fifty $50 gift cards for volunteers were purchased from Marketplace Foods and they donated a $500 gift card that will be used in the silent auction.
4. Championship t-shirts and sweatshirts have been ordered.
5. Banquet donations to date were reviewed.
6. Proposed 2025 race schedule was reviewed.

Next Meeting

The next board meeting is scheduled for Tuesday, October 8, 2024 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.

Meeting Minutes

Tuesday, September 24, 2024

Six present, one absent, two guests.

Minutes

The September 17, 2024 minutes were presented and accepted as written by motion. Motion carried.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to approve/pay the bills. Motion carried.

Business to Discuss 

1. Board discussed other avenues of advertising to try to bring more people to the races.
2. Discussion having a separate board and by-laws for the Hall of Fame. The Nodak by-laws will be reviewed to see if this would pose any conflicts. This will be put on the agenda for the general meeting in October.
3. Items are still being collected for the glove auction. Items are needed for the silent auction. Board members will continue to reach out to local businesses for donations.

Next Meeting

The next board meeting is scheduled for Tuesday, October 1, 2024 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.

Meeting Minutes

Tuesday, September 17, 2024

All present, one guest.

Minutes

The September 10, 2024 minutes were presented and accepted as written by motion. Motion carried.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to approve/pay the bills. Motion carried.

Business to Discuss 

1. Motor Magic Sport Compact purse was reviewed to ensure that all monies were paid out correctly. Hard charger and most cars passed amounts were presented and checks will be sent out to those drivers.
2. Food has been ordered for the banquet. Baskets for the silent auction/live auction are needed. Board is with Trackside and Sebo for items for the banquet. The club is offering a trade of pit passes and store credit. A suggestion was made to contact our sponsors for items.
3. Krys Yost is willing to put a car together again for the car show in April.

Next Meeting

The next board meeting is scheduled for Tuesday, September 24, 2024 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.

Meeting Minutes

Tuesday, September 10, 2024

All present, two guests.

Minutes

The August 27, 2024 minutes were presented and accepted as written by motion. Motion carried.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to approve/pay the bills. Motion carried.

Business to Discuss 

1. Guest attended the meeting to discuss the race director’s attitude with regards to remarks made to some of the racers during Motor Magic weekend. The feeling is that he did not treat the racers equally, i.e. calling out some drivers but not others, especially the out of town drivers. The professionalism was lacking in his opinion.
2. A list of equipment repairs prior to the 2025 season was presented to the board. Wayne will look at the two trucks and let the board know if the equipment needs to be taken in or if the repairs can be done by the board. Motion and second by Scott Joern, to reimburse expenses and time. Motion carried.
3. Banquet and general meeting will take place October 19 and 20. Emcee, food and awards have been finalized. Postcards will be printed and mailed out prior to the general meeting.
4. Gift cards will be purchased for the 2024 volunteers.

Next Meeting

The next board meeting is scheduled for Tuesday, September 17, 2024 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.

Meeting Minutes

Tuesday, August 27, 2024

Six present, one absent, two guests.

Minutes

The August 13, 2024 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to approve/pay the bills. Motion carried.

Business to Discuss 

1. Update on HOF business. One crystal trophy for the HOF inductee and some cards to replace those that have been lost by a couple of HOF members have been ordered. The cost is estimated to be around $232.51. The coat for the HOF inductee will the same as last year. Cost will depend on the embroidery chosen. T-shirts will be ordered as well. Motion and second to approve HOF expenses. Motion carried. HOF night will be Saturday night and there will be a parade tribute to Ole Olson prior to the national anthem. Minot Sash and Door is ready to build the wall but needs a plaque to start.
2. Drivers and pit people will have the option of paying for the entire weekend.
3. Racing will start at 7:00 pm all three nights.
4. Monte Lundy t-shirts are still available for purchase at a $20 per shirt.
5. Sign boards need to come down Sunday night after the races.
6. Gift cards for the volunteers will be purchased this week.
7. Trophies for the Motor Magic weekend will have different wording depending on the night and class. There are also championship trophies for each class.

Next Meeting

The next board meeting is scheduled for Tuesday, September 10, 2024 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.