701.822.RACE (7223) racenodak@gmail.com

MEETING MINUTES 6/10/2025

by | Jun 16, 2025 | Meeting Minutes, News

Present: Justin Medler, Robby Rosselli, Kelly Duchsherer, Holly Johnson, Rick Huber, Scott Joern, & Wayne Johnson. Meeting called to order at 8:53pm. 

Guests: none

Minutes: The May 27, 2025 meeting minutes were presented and motioned with second to accept as written. All in favor. Motion carried. 

Treasurer’s Report: The Treasurer’s Report was presented for discussion and review. Motion with second to approve/pay the bills. All in favor. Motion carried. 

Race Weekend Recap:

  • Nothing specific discussed. 

Old Business:  

  1. Track Equipment
    • Discussion occurred on whether to sell older, smaller pieces of equipment to get a bigger tractor. We may be able to purchase equipment from other North Dakota tracks at the end of this season. We will consider selling the CASE tractor at the Equipment Auction on June 28th. 
    • Big Wheels needs work on the switch. 
  2. 2025 Sponsorships: Spreadsheet updated with checks received, proposals delivered, and other businesses who showed interest.
    • Need to contact sponsors, including signboards, who haven’t paid their sponsorship.  
  3. WOO Late Models (June 29, 2025)
    • WOO Race Director will be Race Director for Modifieds too. 
    • Volunteers were discussed, including additional volunteers already slated for that night’s event.
    • All ticket windows will be open. Both ends of the grandstands doors open for admittance. Kelly Duchsherer is responsible for grandstand.
    • Robby and Wayne in charge of pits/pits stewards. Rick to float. Scott to police the back fence.
    • Pit trailer opens at 12:00pm. Ticket windows open at 2:00pm. Grandstands open at 4:00pm.  
    • IMCA Modifieds will be sanctioned. Straight up start (no redraw). 
    • Ribbon cutting is set to occur at 6:00-6:15pm. All Board of Directors should be available for the ribbon cutting photo. 
    • Sell ticket bundles to businesses at a discount. Minimum of 20 for a $5/discount each.
    • Pit Feed: 2-4pm. Must have pit pass or grandstand ticket to enter Pit Feed. Location for feed is in tech area. 
    • Holly to post on social media every day something related to WOO event. Holly to make a graphic of order of events for that day. 
  4. INEX Legends Winter Nationals (Oct 9-11, 2025) & NOSA Winged Sprints
    • No updates. 
  5. Miscellaneous
    • Pass The Helmet for Tim Goodwin & Family occurred on 6/1/2025 
    • The Board voted unanimously via text on 6/8/2025 to cancel the Tougher Than Dirt Tour final race night due to weather, and with Brandon Beeter’s input.
    • Track Official shirts received. 

New Business:

  1. Pallet of bottled waters is in the Nodak building for us to have available to volunteers
  2. LS Enterprises – Advertising on Marketplace Foods receipts. Try to negotiate lower cost to test this form of advertising.
  3. Approx. 235 memberships sold through 6/1/2025. 2 cards voided, skipped #207-209, have 10 remaining from #240-250. 
  4. DCMT Tour shirts need to be ordered soon. Nodak will order 100. 

Next Meeting: The next board meeting will tentatively be on Tuesday, June 17, 2025 at 7:00pm at the track. 

Meeting Adjournment: Motion with second to adjourn the meeting. Motion carried. Meeting adjourned at 10:19pm.

MEETING MINUTES 5/27/2025

by | Jun 16, 2025 | Meeting Minutes, News, Race Nights

Present: Justin Medler, Robby Rosselli, Kelly Duchsherer, Rick Huber, Scott Joern, & Wayne Johnson. Meeting called to order at 8:12pm. 

Not Present: Holly Johnson. Minutes were transcribed by Holly at a later date from audio recording.

Guests: none

Minutes: The April 29, 2025 meeting minutes were presented. Changes to minutes in regard to motion to approve and pay the bills. Added motion with second to approve the Treasurer’s Report and pay the April 29, 2025 bills. Motion with second to accept changes. All in favor. Motion carried. Minutes amended. 

Treasurer’s Report: The Treasurer’s Report was presented for discussion and review through 5/9/2025. Motion with second to approve/pay the bills. All in favor. Motion carried. 

Race Weekend Recap:

  • Double Header weekend (5/25/2025 & 5/26/2025) was discussed in regard to fan attendance, pit attendance, car counts, and profit/loss. The Sport Compact class really brings people in the stands and the pits, and costs the least amount in payouts. 12-car heats will continue as it works.
  • The Board of Directors estimated that approx. 900 fans need to be in the stands to make a profit on a Race Night.
  • Driver disqualification was mentioned. 
  • Conflicts amongst drivers was discussed:
    • One driver was given a verbal warning by a Board Member about running into another driver in the pits after the race was over.
    • Hobby Stock drivers comments on Facebook was mentioned.
    • One driver was ready to physically fight with another driver in the tech inspection area. Tech Inspectors said there wasn’t a fence to keep him out of the area.

Old Business:  

  1. Track Equipment needs and repairs were discussed.
    • Pressure washer purchased with warranty from Home Depot on 4/28/2025 with 4 board members voting to purchase and 2 board members abstaining from voting (did not vote).   
  2. 2025 Sponsorships: Spreadsheet updated with checks received, proposals delivered, and other businesses who showed interest.
  3. WOO Late Models (June 29, 2025)
    • Finalized who will be cooking the meat for the Pit Feed, at approx $500 cost to the club for meat and spices.
    • WOO & Nodak Contract states that only one photographer can be taking images during the event. This will be Scott Lovejoy.
  4. INEX Legends Winter Nationals (Oct 9-11, 2025) & NOSA Winged Sprints
    • Working with Buffalo Wild Wings and Mark Dobmeier for Fan Event in Minot.
    • NOSA will have the same $12,000 purse as we had with them on 5/4/2025. 
  5. Miscellaneous
    • Passing The Helmet for Ray Mock occurred on 5/11/2025.
    • The Board voted unanimously via text on 5/16/2025 to cancel the 5/18/2025 races due to the weather forecast. 
    • Kids Day at Get Air canceled on 5/16/2025 and rescheduled to 5/31/2025.

New Business:

  1. Digital Signboard for Advertising for WOO Late Models and Sunday night racing through Dakota Outdoor Advertising was discussed. Three Board Members indicated support via text for this purchase/expense.
  2. Paving of the pits and tech area, 2nd lift completed on 5/29/2025. On meeting date, discussion occurred about the pavement still being soft, especially with the high temps. 
  3. Fireworks Association requested 200 flex tickets with no cash contribution. Board agreed via text on 5/15/2025 to donate this amount of tickets to them.
  4. Previous/2024 Treasurer Reporting was discussed.
  5. Thank you letters from two schools in Garrison for Free Kids’ tickets delivered to schools. Robby received a Snapchat from a teacher friend of the letter distributed.
  6. Discussion about Chris Anderson’s Fan Zone occurred. 5:00pm might be too early for Fan Zone, but not sure of better time. Flex tickets were sold to him. He has hired Minot Trending Topics for advertising this and promoting the Nodak Speedway.
  7. Scott Lovejoy will not be at Nodak on 6/1/2025 due to a work commitment out of state. Discussion occurred on how impressed the Board of Directors has been with his performance, especially with posting winners the night of the event. 
  8. Kelly Duchsherer is going to be gone on 6/1/2025. Holly is covering her duties for the night. 
  9. Kelly Duchsherer is also going to be learning MyRacePass with Jen Rivinius. Holly will cover her duties just like 6/1/2025.
  10. Hometown Radio Group WOO Advertising proposal submitted to all Board of Directors via text on 5/20/2025.

Next Meeting: The next board meeting will tentatively be on Tuesday, June 10, 2025 at 7:00pm at the track. 

Meeting Adjournment: Motion with second to adjourn the meeting. Motion carried. Meeting adjourned at 8:49pm.

MEETING MINUTES 4/29/2025

by | Jun 16, 2025 | Meeting Minutes, News, Race Nights

Present: Justin Medler, Robby Rosselli, Rick Huber, Scott Joern, & Wayne Johnson. Meeting called to order at 7:01pm. Kelly Duchsherer arrived at 7:28pm. 

Not Present: Holly Johnson. Minutes were transcribed by Holly at a later date from audio recording.

Guests: Chris Tuchsherer, Bruce Rudland, Becky Medler, Jeff Barta

Minutes: The April 22, 2025 meeting minutes were presented and motioned with second to accept as written. All in favor. Motion carried. 

Race Weekend Recap: Discussion occurred regarding officiating and calls during Opening Weekend race nights. All guests were participating in this discussion.

  • Concerns with under what circumstances a caution flag will be thrown.
  • Getting off of the track when you have a flat tire, and not stopping on the racing surface.
  • Disqualification was discussed:
    • Requested signs indicating if you enter certain spots it is automatic disqualification.
    • Working Raceivers needed to hear instructions. 
    • No payout check when driver DNS.
  • Missing your heat race should not be put tail end of the next heat race. 
  • Inexperienced drivers need laps for experience, but causing a caution in the heat race should follow the ‘One & Done’ rule.
  • Missing the scale on the way to tech inspection.
    • Last year, announced to the top finishers a reminder to go to the tech inspection area.
    • At the pit meeting, drivers were reminded that the top 3 in the heats and top 5 in the features scale and go to tech inspection. 
    • Volunteer had heard on the radio someone say ‘everyone must scale, besides Hobby Stocks.’
    • IMCA rules indicate that a car can be scaled after being teched, as long as that car doesn’t go back to their trailer (past the pit concessions). 
    • The scale volunteer only reports to tech if there is a problem with a driver’s weight. In those cases, he goes over to the Tech Inspection Area to let the Tech Inspectors know. 
  • Green-White-Checker (Rule #36):
    • Heat races can have Caution/Checkered but feature races have to be Green/White/Checkered if the leader didn’t take the checkered flag. 
    • If the leader takes the checkered flag in the feature, it’s over. If the leader takes the white and there’s a caution, it will be Green-White-Checker. There can be one Green-White-Checker for the feature.
    • All cars must take the Green Flag to get paid. 
  • Communication Between Crews & Drivers on the Track:
    • Crew member came off the stage to check driver car/front tire for damage. All crew members need to remain in Hot Pit area to act as a pit crew member. Board Member disagreed that it’s not communicating with the driver if anyone tells them if their car is broke or not. 
    • Any Board Member needs to address if they see crew guys communicating with drivers outside of the Hot Pit area. This has been happening with other drivers.
    • Pit crew can only check racecars or communicate to a driver about a car in the Hot Pits area. 
  • Rocks/debris on the track:
    • Drivers can signal to corner judges there is something on the track. 
    • Under caution, drivers could stop on the track next to the debris to signal there is something to get. 
  • Location of Race Director during Race Event:
    • Standing on the catwalk vs. the grandstands. Discussion over what spot is best based on heat race vs. feature race occurred.  The preference of the Board of Directors is that the Race Director be in the grandstands for features in order to be able to see cars coming out of Turn 4 to the checkered flag. 
  • Discussion occurred about consistency with telling drivers who needs to go to tech inspection at the end of every race. The Board of Directors determined that the MRP Scorer (Jen Rivinius) will be the person responsible to communicate to the drivers who will need to go to the tech area. 
  • Crew members MUST remain in the roped off Hot Pit area unless they are actively working on the racecar. A Board Member said they would keep watch of crew members leaving the Hot Pit area. The Corner 1 & 2 Judge does try to watch and give warnings when able. 
  • Running double duty / two classes:
    • Drivers are allowed to park the 2nd car in the infield and swap. 
    • If a driver wins the first feature, they are to go to Victory Lane for the interview and the next feature will wait to start until they are on the track. 
  • Compliments of the efficiency of the entire race program have been heard by several board members and volunteers. There’s also been great feedback about picking up the payout check the same night. 
  • Officials need to be wearing their shirts to be easy for anyone to pick out. 

    Treasurer’s Report: The Treasurer’s Report was presented for discussion and review. 

    (Correction made on 5/27/2025. Motion omitted during 4/29/2025 Board Meeting): Motion with second to approve/pay the bills. All in favor. Motion carried. 

    Old Business:  

    1. Track Equipment needs and repairs were discussed.
    2. 2025 Sponsorships: Spreadsheet updated with checks received, proposals delivered, and other businesses who showed interest. 
    3. NOSA Winged Sprints (May 4, 2025)
      • Pit Parking was discussed.
      • Pit crew & drivers will all pay $30, member pricing for pit pass.
    4. WOO Late Models (June 29, 2025)
      • Discussion occurred on having the grandstand tickets priced the same as the pit pass fee. 
      • 112 tickets have been recorded as sold in Square.
      • Pit Feed logistics discussed.
      • 6:00-6:10pm Ribbon Cutting with Visit Minot. 
    5. INEX Legends Winter Nationals (Oct 9-11, 2025)
      • Pursuing adding NOSA Winged Sprints to this event for the fall. 
    6. Miscellaneous
      • Bravera Bank is set up. Kelly has a debit card for herself, and also ordered checks. 
      • Joe Goldade and Tom Schraeder continue to support Nodak Speedway.
      • Two drivers will finalize purchasing their pit stalls next weekend.
      • Incorrect payout for Sport Compacts occurred (Sportmod payout schedule incorrectly input for Sport Compacts). Kelly Duchsherer is aware and has a plan to reconcile overpayment. 

    New Business:

    1. Memorial Day Weekend Double Header – Jeff Barta (guest): Honor Guard is going to be there for the National Anthem and will be on the stage. The anthem singer knows this. VFW will have MIA table. Bruce King to read MIA script and do a parade lap in his car. 
    2. Need to get more fans in the stands. Not sure radio/TV advertising pays off, as word of mouth seems to be better. 
    3. Mic system for PA System in pits is a problem. 
    4. Zip ties on the back pit fence keep getting cut by drivers. 

    Next Meeting: The next board meeting will tentatively be on Tuesday, May 13, 2025 at 7:00pm at Staybridge Suites. 

    Meeting Adjournment: Motion with second to adjourn the meeting. Motion carried. Meeting adjourned at 9:09pm.

    MEETING MINUTES 4/22/2025

    by | Apr 28, 2025 | News

    Present: Justin Medler, Robby Rosselli, Holly Johnson, Kelly Duchsherer, Rick Huber, Scott Joern, & Wayne Johnson. Meeting called to order at 7:03pm. 

    Guests: Keli Rosselli-Sullivan, Kristi Rosselli-Sullivan, Bruce Rudland, Racelyn Rudland

    Minutes: The April 15, 2025 meeting minutes were presented and motioned with second to accept as written. All in favor. Motion carried. 

    Treasurer’s Report: The Treasurer’s Report was presented for discussion and review. Motion with second to approve/pay the bills. All in favor. Motion carried. 

    Old Business:  

    1. Track Equipment
      • Water pump on big water truck – Wayne Johnson presented a bid for Mega (Caterpillar) water pump. He price checked at Butler and General Equipment in town. Discussion occurred on which company to purchase from, and future needs.
        • Motion made with second to purchase direct dealer and set up an account with them. All in favor. Motion carried. Treasurer will contact them to set up an account and get it ordered. 
      • Using equipment at the track – All equipment should be put back where it belongs so that it looks nice and orderly, line them up. Do not put any equipment on top of manhole covers. 
      • The hydrant in the infield was left on/malfunctioned and flooded Turn 1 & 2. If anyone waters, they need to ensure the hydrant is turned off. 
    2. 2025 Sponsorships
      • Spreadsheet updated with checks received, proposals delivered, and other businesses who showed interest. 
    3. NOSA Winged Sprints (May 4, 2025)
      • Justin will get payout breakdown, including non-qualifier payouts if needed, from Todd and will ask about obtaining W-9s for drivers.
    4. WOO Late Models (June 29, 2025)
      • Honor Guard for event. Military involvement needs to be pursued. Keli Rosselli-Sullivan is the point of contact to arrange this. 
    5. INEX Legends Winter Nationals (Oct 9-11, 2025)
      • No updates.
    6. Volunteers/Paid Employees
      • Fire & Rescue
        • Ambulance system/digital encryption radios for emergency response crew (tabled from 3/11 meeting). Beau quote for $2,552.65 for new one out of a place in Surrey. He’s asking if he wants to partial trade.
          • Discussion occurred about this and the cost of fixing issues with track equipment right now. Topic was tabled again until after the first few nights of racing are complete. 
        • Only 2 radios are open/not assigned for the year. FIre & Safety Crew could potentially use Raceivers vs. Radios (4 in total). Robby Rosselli has a few sets of radios that could work to supplement what we have. 
      • Volunteers
        • Burdick Job Corp (Addie Nelson) might have kids to help volunteer.
          • Rock picking needs to be done, as well as mechanically-abled students to work on equipment. 
        • Parolee working with track crew recently, and needs a monthly tracking verification sheet of the number of hours of community service he’s put in with us.
          • Created a verification sheet per NDCC guidelines.  
      • Announcers
        • Keli & Kristi Rosselli-Sullivan (guests): Discussion occurred about expectations of Announcers, who is responsible for what, and other general pieces of info occurred.
          • Sponsor Reads – Brandon Beeter working with new announcers, Secretary, and Treasurer to gather info for Sponsor Reads.   
          • Nodak sweatshirt to Keli for free to wear in Victory Lane. She will be gone June 15th. She is responsible for finding a replacement. Lucas Vondal is also interested in helping announce at events. 
          • Holly Johnson to put together a shell of info in a shared folder on Google Drive, with access to: Announcers, Brandon Beeter, Kelly Duchsherer
          • Have a spot for Anthem Singers (Deb Chapman is coordinating). Deb has been texting bios to Kristi for the singers. Emerson Eads is singing at WOO Late Models and Kristi is getting a bio from him. 
    7. Facebook/Webpage/MyRacePass
      • Facebook event banners have all been updated by Holly. 
      • Holly still working on updating the sponsor page on website.
      • Holly met with MyRacePass yesterday. Kelly has been test printing checks in MyRacePass. Mariah Tomlinson has helped her and Jen Rivinius has invited Kelly to come to Crow’s Nest to watch how she does Race Management. 
      • Canva use for graphics, cover photos, and HOF graphics.
        • The subscription is $300 for a year. Discussion occurred on need for this and it was decided Holly will ask Kadi Ruby to split half of the cost between the Race Club and the Hall of Fame. If not, then we will purchase ourselves. 
    8. Miscellaneous
      • iHeartRadio sold the 30 season passes. 20 more delivered to them to sell by Scott. We get the value of the full cost of the passes regardless of what he sells them for. 
      • Burdick Job Corps wanted 60 flex tickets at $10/each. 
      • Thunder Mountain Speedway request for financial contribution (tabled from 3/27 meeting). Discussion occurred regarding aspects of donation to smaller tracks vs the costs to operate Nodak Speedway. Motion with second to not donate to Thunder Mountain Speedway. All in favor. Motion carried. 
      • To Do List before Opening Weekend was discussed and updated.
        • Turn 4 is done. 
        • Packer wheels are done. 
        • Signboards are up. Waiting on 10 from Too Dark. Scott will take the lead on communicating with Jen. 
        • Pit Fence can’t be put up until auction items are removed from parking lot. All available board members need to meet on Saturday to put up at 9:30am. 
        • SRT internet was turned on in the Crow’s Nest and will be putting another router in the pit trailer for an additional $50/month. 

    New Business:

    1. Non-qualifying payout clarification:
      • Did not pay B-mains in 2024. Discussion occurred on what to do for 2025, and determined we will NOT be paying non-qualifiers in 2025 on regular nights or at Motor Magic. 28 cars to start every feature, payout the same for 24-28.
        • Dakota Classic Mod Tour – PAYS non-qualifiers
        • Tougher Than Dirt Tour – need to find out from Brandon Beeter
        • NOSA Sprints – Justin will get payout breakdown from Todd and will ask about obtaining W-9s for drivers.
    2. Motor Magic Event poster – NDSF does this, has a committee, and makes the graphics
    3. Robby presented an idea he’s been working on for signage on the catwalk.
      • ‘Nodak Speedway’ sign on the catwalk or ‘Nodak Speedway The Playground of Power’. 
      • Discussion occurred on presenting this to the NDSF Board for permission, as well as selling a sponsorship to cover the cost of the signs. If allowed, it was decided that we would go with ‘Nodak Speedway’ only (not Playground of Power). 
    4. Opening Weekend – discussion occurred on whether to cancel the races now because of the weather forecast. As of right now, the Board unanimously agreed the races are still on and would only be canceled due to rain on that day.
      • Grandstand Access (NDSF) – As of today, water will be turned on in the grandstand this week. Yesterday they weren’t sure it would be able to be turned on in time for Opening Weekend.
      • Scott Joern to get 6 combination locks for gates. Justin will source the chain.
    5. Kelly ordering Nodak Speedway pens. Board members were in agreement last week on this during the track work nights. 
    6. Souvenir trailer restock was ordered through Stevick. Rick, Kelly, and Holly will finish Souvenir trailer on Thursday around 7:00pm.  
    7. Discussion occurred on expense categories in 2024. 
    8. End of Race Night Procedure Checklist was created and will continue to be developed. 

    Next Meeting: The next board meeting will TENTATIVELY be on Wednesday, April 30, 2025 at 7:00pm at Staybridge Suites. 

    Meeting Adjournment: Motion with second to adjourn the meeting. Motion carried. Meeting adjourned at 9:15pm.

    MEETING MINUTES 4/15/2025

    by | Apr 17, 2025 | News

    Present: Justin Medler, Robby Rosselli, Holly Johnson, Kelly Duchsherer, Rick Huber, Scott Joern, & Wayne Johnson. Meeting called to order at 7:04pm. 

    Guests: Brandon Beeter, Jen Rivinius, & Bruce Rudland

    Minutes: The April 10, 2025 meeting minutes were presented and motioned to accept as written with second. All in favor. Motion carried. 

    Treasurer’s Report: The Treasurer’s Report was presented for discussion and review. Motion with second to approve/pay the bills. All in favor. Motion carried. 

    • Final 2025 Car & Trade Show Financial Report was presented for discussion and review. 
    • April 12, 2025 Practice P/L Report was presented for discussion and review. 

    Old Business:  

    1. Track Equipment
      • Heavy Hitch hydraulic hose cracked.
      • White water truck pump needs to be replaced, will cost approx. $5,000.00.
      • Sheeps foot is fixed. The other one went to Farden’s.
      • Big Wheels – upon returning from Jim’s Welding, needs a mirror, fluids checked.
      • Schatz truck is good.
      • Other equipment needs extensive maintenance and repair.
    2. 2025 Sponsorships
      • Spreadsheet updated with checks received, proposals delivered, and other businesses who showed interest.
      • Discussion occurred about selling the remaining two open Race Nights in May. Will pursue more partners and then move them to August Specials should there be a rainout. Continuing to work on visiting potential sponsors and partners for 2025. 
      • Signboards of nightly race sponsors need to be moved to Victory Lane.
    3. NOSA Winged Sprints (May 4, 2025)
      • No updates.
    4. WOO Late Models (June 29, 2025)
      • WOO Ticket Sales posters and tickets dropped off at Big O, Tuff Trucks, The Landing, Auto Value-Minot, & Auto Value-Williston.
      • Pit Feed Josh Wolla/Hitchin’ Kitchen willing to help out. Bravera still on board for donating salads and volunteers. 
      • Trophy for Mods built locally by Liz Dokken.
    5. INEX Legends Winter Nationals (Oct 9-11, 2025)
      • No updates.
    6. Volunteers/Paid Employees
      • Grandstand Ticket Window
        • Jodi unavailable opening weekend. 
        • Kelly has 4 ticket takers for WOO.
        • Kelly has 3 ticket takers for Opening Weekend.
      • Pit Trailer
        • Taylor Huber, Jenna Monson, & Laurie Johnson agreed to volunteer for the season.
        • Sherry Lawson available to help for WOO. 
      • Fire & Rescue
        • Ordered 15 Richardson (brand) snapback black w/fluorescent thread hats for the crew with Jen at Too Dark Motorsports during the Car Show.
    7. Facebook/Webpage/MyRacePass
      • 2025 Schedule poster updated with NOSA Sprints and INEX Legends logo. Visit Minot QR Code was added as well. Print an additional 25 posters. 
      • Holly & Kelly working on MyRacePass for driver registration and payouts. Mariah Tomlinson will help Kelly on Opening Weekend for payouts.
    8. Miscellaneous
      • Radio Advertising
        • 106.9 Sign Board – Tom Schrader & Joe Goldade wants to do spots to promote the races.
      • Kelly discussed with Xpress Mart manager weekly race tickets. Might be interested in selling WOO tickets.
      • Bravera Bank accounts
        • Motioned with second for opening a checking account at Bravera Bank. Account Holders will be Kelly Duchsherer, Justin Medler, & Robby Rosselli. All in favor. Motion passed. 
        • CD at Bremer Bank maturing on 4/24/25 will be moved to Bravera Bank. 

    New Business:

    1. Brandon Beeter (guest):
      • Clarity on if he’s announcing in 2025. Kristi Rosselli-Sullivan will be the main announcer. Keli Rosselli-Sullivan will be covering Victory Lane. Nick Hulberg has been invited back, but hasn’t given us an answer. Riley Raynard could also join as announcer when he’d like (Brandon usually arranged this). 
      • Ultimately, there needs to be 2 people announcing every night. 
      • Sponsor Read for the night – Nick used to put this together, Kadi has done it too. Holly will put together the script for 2025.
    2. Motioned with second to have every race event/night will pay $500 to track prep. All in favor. Motion carried. 
    3. Hot Spot/Internet for Pit Trailer – Kelly will call SRT. Turn on for Grandstand.
    4. Scarlet 212 4th gen box – Dacotah from MRP for Announcer Audio. Brandon already doing this for DarnTV, can route through MRP without having to get the special equipment.
    5. Kids day at Get Air on May 17th. 
    6. Rick Huber has flowers ordered for Mother’s Day races. 
    7. Paving of pits might cause/force us to move the pit entrance. 
    8. Jen Rivinius & Bruce Rudland (guests):
      • Opening Weekend:
        • Draw/Redraw at Pit Trailer, one time only for $20.
        • 12 car heat races. 28 cut off for B-main. 
        • Computer redraw after heats. 
        • Rookies will be asked if they want to start in the back. 
        • Driver cut off ONE HOUR before racing starts. 
      • All-Star August Races & Motor Magic:
        • Draw/Redraw at Pit Trailer, two times for $20/each.
        • Feature line-ups based on passing points.
        • When you check in, drivers will draw. If you don’t come draw, then Jen will draw for you (on passing points nights).
    9. Discussion occurred regarding To Do List before Opening Weekend, and who can do what tasks.  

    Next Meeting: Work night on Thursday, April 17th around 6:30pm at the track. The next board meeting will be on Tuesday, April 22, 2025 at 7:00pm at Staybridge Suites. 

    Meeting Adjournment: Motion with second to adjourn the meeting. Motion carried. Meeting adjourned at 8:54pm.

    MEETING MINUTES 4/10/2025

    by | Apr 13, 2025 | News

    Present: Holly Johnson, Justin Medler, Kelly Duchsherer, Robby Rosselli, & Wayne Johnson. Meeting called to order at 9:17pm.

    Not Present: Rick Huber, Scott Joern

    Minutes: The April 2, 2025 meeting minutes were presented and motioned with second to accept as written. All in favor. Motion carried. 

    Treasurer’s Report: The Treasurer’s Report was presented for discussion and review. Motion with second to approve/pay the bills. All in favor. Motion carried. 

    • 2025 Magic City Car and Trade Show Treasurer Report was presented. Total profit = $2,376

    Old Business:  

    1. Track Equipment
      • Heavy Hitch arrived in Minot. Additional teeth were also purchased when it was picked up.
    2. 2025 Sponsorships
      • Spreadsheet updated with checks received, proposals delivered, and other businesses who showed interest.
      • Continuing to work on visiting potential sponsors and partners for 2025. Discussion occurred on the initial/first Board Member working with a potential sponsor to be the one to see it to completion.
    3. Car Show (April 5-6, 2025):
      • 1,653 people in attendance (1,080 on Saturday & 573 on Sunday).
      • Trever Haas won the Sport Compact raffle car.
      • Voting Results for Best in Class:
        • S. Compact:
          • #14 (49 votes)
          • #81 (38 votes)
          • #15C (41 votes)
        • Hobby:
          • #53 (23 votes)
          • #22 (50+ votes)
          • #82T (44 votes)
        • Sportmod:
          • #21 (34 votes)
          • #11 (86 votes)
          • #82 (89 votes)
        • Stock Car:
          • #51X (104 votes)
          • #67 (62 votes)
          • #2 (95 votes)
        • Modified:
          • #75M (33 votes)
          • #5T (17 votes)
          • #12S (41 votes)
    4. NOSA Winged Sprints (May 4, 2025)
      • Gerdau sponsoring. 
    5. WOO Late Models (June 29, 2025)
      • Gerdau sponsoring.

    New Business:

    1. Event posters – WOO Ticket Sale flyer designed by Holly this week and printed at Office Max to distribute around town to businesses selling WOO tickets.
      • Motioned with second to have Holly Johnson design posters in-house and pay the same price as other poster designs, including the WOO Ticket poster completed this week. All in favor, Holly abstained from voting. Motion passed. 
    2. Debit card use by other Board Members was discussed. 

    Next Meeting: The next board meeting will be on Tuesday, April 15, 2025 at 7:00pm at Staybridge Suites. 

    Meeting Adjournment: Motion with second to adjourn the meeting. Motion carried. Meeting adjourned at 9:53pm.