by Holly Johnson | Apr 8, 2025 | News
Present: President Justin Medler, Vice President Robby Rosselli, Secretary Holly Johnson, Treasurer Kelly Duchsherer, 2-Year Board Member Rick Huber, 2-Year Board Member Scott Joern, and 1-Year Board Member Wayne Johnson. Twenty-five other people/race club members were present.
Meeting Call to Order: President Justin Medler, called the meeting to order at 1:02 pm.
Minutes: Motion by Tom Henderson, second by Lonn Satran, to approve General Meeting minutes from October 20, 2024 as written. Motion carried.
General Meeting Topics:
- Introduction of new Board Members
- Holly Johnson, Secretary
- Kelly Duchsherer, Treasurer
- These two have been doing a lot of work behind the scenes to organize everything and get the club run more efficiently.
- Financials
- 2025 will be a projected $750,000 in expenses for the race season.
- Total Balance = $176,974.12
- Checking account = $92,896.10
- CDs = $84,078.02
- Hall of Fame Savings Account = $14,143.14
- Hall of Fame Wall will be a $25,000-$30,000 expense. Minot Sash & Door is building/installing in the Fall of 2025.
- 2025 Schedule
- 22 nights
- Practice on Sunday, April 13th
- NOSA Sprints coming on May 4th
- Racing at 7pm starting with the first race event in May. April race nights will start at 6pm.
- Championship first half of the season
- Special Shows the last half of the season
- WOO Late Model Show with Modifieds (June 29, 2025)
- Mods will raise the purse difference between Sportmod purse and Modified purse. Nodak agreed to pay the Sportmod purse when Mod drivers wanted to be the support class.
- Mods will be on DirtVision during the WOO Late Model show.
- $66,000 Purse for WOO paid by Nodak Race Club.
- $3300 back from DirtVision. Any potential sponsor would get coverage through the Announcer.
- We are tentatively on the 2026 Schedule for WOO Late Models.
- Discussed what happens in the event of a rainout, and would possibly do the following Monday.
- Discussed overflow parking to the east.
- Big O Tire, Auto Value-Williston, Auto Value-Minot, and Tuff Trucks to sell WOO tickets.
- The Club would also appreciate general members selling tickets.
- Secretary Holly Johnson will be tracking bundles of tickets you take to sell that you’d be responsible for.
- ND State Parade (July 19, 2025)
- Nodak Race Club and Nodak Hall of Fame will have floats in the ND State Parade this summer.
- Would like to have people walk with the floats, and cars on the trailers.
- All-Stars of August
- Special shows each weekend in August
- The Board of Directors is really trying to give back to the racers any profit we might make from the WOO Late Model show by having these events after the Fair break.
- Motor Magic
- No changes to format as last year was very successful with 100+ cars each night.
- INEX Legends Dirt Nationals in October
- INEX reached out to us to host this event
- May consider bringing in NOSA Sprints as a support class during this event, based on how the May 4th night with them goes.
- Slingshot Class
- Back for 6 nights this year and will have a Champion for the season.
- President Justin Medler indicated Nodak may not have the class in 2026 as they go too fast and are too dangerous when they rollover.
- State of the Track
- There will be a work night at the track this coming week on April 10th at 6:00pm to get ready for Practice. We need help to get everything finished.
- Track Equipment
- Last year $9,000 was spent on maintenance and repair to the cultivator.
- The Club has purchased a Heavy Hitch. Should arrive next week. It costs approx. $1250 per year to maintain
- Big Wheels is at Jim’s Welding to put a hitch on it to pull the packer at faster speeds.
- Big water truck is also repaired.
- Racing Surface
- Turn 4 has been reshaped significantly
- Catch fence in Turn 4 is still being built and needs to be finished
- Back straightaway is narrower with new slope
- New entrance off of Turn 2
- Paving the Pits
- NDSF putting in concrete by the hydrant.
- NDSF will be paving from the pit trailer to the Nodak building.
- The Race Club will be covering the cost of paving the tech area for consistent ride height measurement. We have the same tech guys as last year returning.
- Future of the Race Club
- MyRacePass
- Features are going to be utilized much more in 2025.
- New printer and computer was purchased for the Treasurer Kelly Duchsherer in order to pay checks to drivers the night of the event.
- Community Outreach & Events
- The club is part of the Minot Area Chamber of Commerce now.
- We will be doing Ribbon Cutting for the WOO Late Model show.
- Board is working with Visit Minot to put together a schedule for community appearance events local in Minot. If interested in having your car on display to promote Nodak and your sponsors, contact Secretary Holly Johnson.
- Nick Hulberg has resigned as Announcer for the 2025 Race Season.
- Kristi Rosselli-Sullivan and Brandon Beeter will be the announcers for 2025 and Keli Rosselli-Sullivan will be doing Victory Lane.
- Sponsors
- There are approx. four open Race Nights remaining for sponsors.
- The Board of Directors have been selling bulk flex tickets instead of nightly race sponsorships to several businesses.
- The All-Stars of August race nights also need sponsors to cover the purse, and could have multiple sponsors on one night. Looking for $10,000 to sponsor each event.
- Staybridge Suites will be where the Board of Directors will be holding weekly meetings now. The Clarion wanted to start charging us $200 to rent the room each week to hold the Board meetings.
- Auto Value – Minot has a CASH ONLY account that racers, general members, etc. can use to get a price break on parts, even for personal vehicle parts. Mention Nodak Race Club when you go to the store.
- Support Velocita during the Car Show. They donate and give back to the club significantly throughout the year.
- Volunteers
- The Race Club really needs help and volunteering from the general membership, and could be:
- track prep,
- walkers in the stands for 50/50 ticket sales for the Hall of Fame. This could be pulled from the class of cars that has the night off on rotation.
- Next Generation of Drivers and Fans
- Young racers are where the future of the club is at.
- Concerned about getting young fans in the stands. The Race Club gives out 10,000 kid tickets to local schools each year.
- Public Affairs Office at MAFB would be a place to pursue to inform young military members about racing at Nodak Speedway. Steve Pierce gave contact phone number (701-723-6212). The Vice President Robby Rosselli indicated that Keli Rosselli-Sullivan is already in communication with them.
- Miscellaneous Topics
- Ray Mock Benefit April 11th from 5-7pm at Bread of Life Lutheran Church. Members should support or donate as the Mock Family has been involved in the Race Club for decades.
- Secretary Holly Johnson is willing to listen to any ideas any general member has regarding what to post about on social media or what kind of information they are seeking at any time.
Next Meeting: The next general meeting will be on October 26, 2025 mid-day or early afternoon following the annual Awards Banquet on October 25th.
Meeting Adjournment: Motion by Lonn Satran to adjourn the meeting. Second by Steve Pierce. Motion carried. Meeting adjourned at 2:01pm.
by Holly Johnson | Apr 8, 2025 | News
Present: Holly Johnson, Justin Medler, Kelly Duchsherer, Rick Huber, Robby Rosselli, Scott Joern, & Wayne Johnson. Meeting called to order at 7:03pm.
Minutes: The March 27, 2025 meeting minutes were presented and motioned with second to accept as written. All in favor. Motion carried.
Treasurer’s Report: The Treasurer’s Report was presented for discussion and review. Motion with second to approve/pay the bills. All in favor. Motion carried.
- MyRacePass plan was upgraded to next level/Platinum on 3/31/2025. Charged $22.37 for the remainder of the subscription cycle, and $799.00 will be automatically charged on 5/11/2025.
- $3,532.24 to MyLaps for invoice for new Decoder (see below).
Old Business:
- Track Equipment
- MyLaps transponder decoder invoice received.
- Discussion occurred on the need to update/upgrade to this in order to continue operating our scoring system, or switch to Westhold, which no one has those transponders in this area. Majority of Nodak drivers own MyLaps transponders already, and do not want to have to ask them to switch and that added cost.
- There may need to be more transponders available for rental if Williston-Basin Speedway goes to Westhold transponders.
- Heavy Hitch is ready to go and will be getting delivered next week.
- Big Wheels to Jim’s Welding.
- THURSDAY, APRIL 10th at 6:00PM – Will need volunteers at the track two nights next week to get things ready for Practice Day on April 13th and Opening Weekend April 26-27.
- Auger bit is in the infield, asking Swanston for Bobcat a week early.
- Sign boards for sponsors still need to go up.
- Ropes need to be put up.
- Souvenir trailer stays out following the Car Show.
- 2025 Sponsorships
- Spreadsheet updated with checks received, proposals delivered, and other businesses who showed interest. Continuing to work on visiting potential sponsors and partners for 2025.
- American Truck & Trailer – prior agreement made for 5 years (2022-2026), Jeff Barta informed the Board the agreement was for $5000 for water truck sign and front billboard sign.
- Staybridge Suites – offering them as the exclusive motel of the Nodak Speedway as trade for meeting rooms for board meetings.
- Radio Station 106.9FM – pursue for sponsorship/advertising trade
- Clear Channel/iHeartRadio – 30 grandstand passes to sell on Wheeler Dealer
- Car Show (April 5-6, 2025)
- Discussion on set up occurred as well as drafting out a plan on where to put sections and booths/vendors. Booth spots requested were reviewed and updated.
- Front Door Volunteers – Holly to contact, enough people have volunteered to cover shifts
- Raffle Car – to date 38 tickets have been sold. Donny Schatz to draw at 1:00pm just before his scheduled Meet & Greet from 1-3pm.
- NOSA Winged Sprints (May 4, 2025)
- Western Agency – spoke with our Producer. Our current coverage in our policy is sufficient for covering during the NOSA Sprints and the WOO Late Models.
- Concerned they are not listed on our 2025 Schedule. Will add NOSA and INEX events to our digital schedule and repost to socials.
- WOO Late Models (June 29, 2025)
- Western Agency – spoke with our Producer. Our current coverage in our policy is sufficient for covering during the NOSA Sprints and the WOO Late Models.
- Schedule of events was requested via email by the WOO PR Manager. Email reply as follows:
- 1:00pm (Pit gate opens)
- 2:00-4:00pm (Pit Feed)
- 4:00pm (Grandstand Opens)
- 6:30pm (Hot Laps, No Modified hot laps)
- 7:00pm (Racing)
- INEX Legends Winter Nationals (Oct 9-11, 2025)
- Volunteers/Paid Employees
- Grandstand Ticket Window
- Treasurer assuming responsibility for organizing/supervising and being point of contact for all things related to ticket window. Past ticket window volunteers willing to volunteer doing the same this race season.
- Pit Trailer
- Secretary assuming responsibility for organizing/supervising and being point of contact for all things related to pit trailer. Past pit trailer volunteers willing to volunteer doing the same this race season.
- Volunteer Pre-Season Meeting & Meal at Homesteaders occurred. 24 volunteers attended. Two volunteers were missed being invited and we will make it up to them.
- Facebook/Webpage/MyRacePass
- Board of Directors would have full control, and anyone else helping with the page would have limited control. Holly to work with current admins about plan of action.
- MyRacePass plan was upgraded to next level/Platinum on 3/31/2025 in order to send push notifications.
- ACH info/form submitted a few weeks ago. Issues with site administrators resolved so that racenodak@gmail.com, Holly Johnson, and Kelly Duchsherer have access to ACH payment/report info.
- Miscellaneous
- Pit Trailer Title – will complete after the Car Show
- Motion and second was made to open a safety deposit box at a current bank to keep titles and legal documents safe. All in favor. Motion carried.
- Ray Mock Benefit (April 11, 2025 from 5-7pm at Bread of Life Church)
- Grandstand passes and T-shirts will be donated for Silent Auction.
- Paving the Pits – pit gate entrance to Nodak building will be paved as well as tech area.
- Bravera Bank needs 147c letter from the IRS with the club’s EIN number to open accounts.
New Business:
- Attended the Minot Fireworks Association Meeting 3/26/2025 at 6:00pm to request their support to put on small fireworks show at the start of the race for the WOO Late Model feature.
- They do not have the manpower to allocate this request due to prior commitments, and the Race Club could not supply volunteers (6 people for 8+ hours) to fill the vacancy created for them to accommodate the request.
- Reminder given to all Board of Directors not text in the Board group after 8pm during the work week.
- ND State Parade – will be signing up tomorrow, April 3, 2025 at 8:00am when it opens to the public.
- Visit Minot emails regarding community outreach/appearance events was discussed. Will be making an events sheet/sign up to distribute at the Car Show General Meeting.
Next Meeting: The next board meeting will be on Thursday, April 10, 2025 at 7:00pm at the track for a work night.
Meeting Adjournment: Motion with second made to adjourn the meeting. Motion carried. Meeting adjourned at 9:40pm.
by Holly Johnson | Mar 30, 2025 | News
Present: Justin Medler, Kelly Duchsherer, Robby Rosselli, Wayne Johnson, and Scott Joern. Meeting called to order at 8:30pm.
Not Present: Rick Huber & Holly Johnson
Minutes: The March 11, 2025 meeting minutes were presented and motioned with second to accept as written. All in favor. Motion carried.
Treasurer’s Report: The Treasurer’s Report was presented for discussion and review. Motion with second to approve/pay the bills. All in favor. Motion carried.
- MyRacePass annual subscription is coming due on 5/11/2025 for $599.00. Will be upgrading to the Premium account for $799.00 in order to have push notifications.
- Computer Store purchase of laptop, printer, and toner cartridge for Board of Directors Treasurer’s use.
- 3000 laser checks will be ordered to use in 2025. Remaining checks from the last batch have the previous Treasurer’s address on them.
- There are outstanding checks totaling $5,659 from 2024.
Old Business:
- Track Equipment – Will discuss next meeting. Remaining payment ($13,999.99) for Heavy Hitch to T&S Manufactured was approved by to be paid.
- 2025 Sponsorships
- Continuing to work on visiting potential sponsors and partners for 2025.
- Spreadsheet updated with checks received, proposals delivered, and other businesses who showed interest.
- Car Show (April 5-6, 2025)
- Switching to Magic Place room for space and set-up logistic reasons.
- Four board members voted yes via text message to make this switch. Two abstained.
- General Meeting – Saturday, April 5th at 1:00pm
- Raffle Car – Raffle tickets are ready to be sold. Tickets were distributed to Board of Directors to sell.
- NOSA Winged Sprints (May 4, 2025)
- WOO Late Models (June 29, 2025)
- INEX Legends Winter Nationals (Oct 9-11, 2025)
- Volunteers/Paid Employees
- Volunteer prep meeting and meal will be held on 3/30/2025 at Homesteaders.
- Tech Inspectors – negotiated $400/night for 2025. Approved via text on 3/12/2025. All in favor.
- Miscellaneous
- Pit Trailer Title – yet to complete
- Facebook
- Updated pricing in Info section to reflect current prices (last prices were from 2021).
- Added two from the Board of Directors as full control admins of the Facebook page.
- MyRacePass
- Next subscription/annual payment will be on 5/11/2025 for $599. Upgrading to the Premium level subscription for $799 ($200 more than the Plus plan we currently have) to be able to send Push Notifications through the app, rather than relying on posting things on socials and change things within the events. Having Push Notification feature would allow this process to be more streamlined.
New Business:
- Donny Schatz Racing apparel donation equaling. Club will spend $300 and a donation of more than that amount was donated for the Car Show.
- 2025 Class Champions – Legends, Wingless, Slingshots
- 5 regular classes will have Class Champions in 2025.
- Slingshots will also have a Class Champions awarded in 2025.
- Small track financial support/sponsorship was discussed per request from a local track to support them financially. Discussion was tabled.
- Pits are getting more pavement put in by NDSF from pit gate to the club building.
- IMCA packet received in the mail and put in the pit trailer.
Next Meeting: The next board meeting will be on Wednesday, April 2, 2025 at 7:00pm at Staybridge Suites.
Meeting Adjournment: Motion and second to adjourn the meeting. Motion carried. Meeting adjourned at 9:30pm.
by Holly Johnson | Mar 12, 2025 | News
Present: Justin Medler, Robby Rosselli, Wayne Johnson, Rick Huber, Scott Joern, & Holly Johnson. Meeting called to order at 7:01pm.
Not Present: Kelly Duchsherer
Guests: Beau Simmons
Minutes: The March 4, 2025 meeting minutes were presented. Changes to minutes in regard to the Velocita helmet at WOO Late Models. It will be signed by WOO Late Model drivers and raffle/auctioned at our annual banquet in October. Motion and second to accept changes and approve the minutes. All in favor. Motion carried.
Treasurer’s Report: The Treasurer’s Report was NOT presented. Treasurer not present.
Old Business:
- Track Equipment
- RDO Blade rental 4/1/2025-10/14/2025. Rate is $97/hour.
- Need to take photos with timestamp embedded upon picking it up.
- Farden still has sheeps foot. Titan and Swanston sell the caps for the feet.
- Swanston – use of Bobcat same as last year.
- Turn 4 Panels/Fence – Will need an auger to drill holes. Wayne has a 8” skid steer attachment auger.
- 2025 Sponsorships
- Spreadsheet updated with checks received, proposals delivered, and other businesses who showed interest.
- Car Show (April 5-6, 2025)
- Volunteers Needed – Post on Facebook asking for volunteers to fill the following open slots.
- Saturday MID (12:30-3:00pm)
- Saturday PM (3-6pm)
- Sunday MID (12-2:30pm)
- Sunday PM (2:30-5pm)
- General Meeting – CHANGED TO Saturday, April 5th at 1:00pm
- Postcards are being printed this week for general meeting notice – March 25th deadline
- Agenda – Saturday, April 5th at 1:00pm
- Financials
- Schedule
- State of the track
- Future of the race club
- Introduction of Treasurer
- Raffle Car – Tickets being printed this week. As soon as they are received, they can be sold.
- Booth Spots Requested
- NOSA Winged Sprints (May 4, 2025)
- WOO Late Models (June 29, 2025)
- Check into getting tickets perforated.
- INEX Legends Winter Nationals (Oct 9-11, 2025)
- Board of Directors/Volunteer Velocita Shirts – 10 shirts donated discounted for remaining 15 to purchase
New Business:
- All titles under Nodak Speedway’s name
- Pit Trailer to be put in Club’s name. Currently still in Ole Olson’s name, but title is signed to transfer ownership.
- Ray Mock
- April 11th, 5-7pm, Bread of Life Lutheran Church Benefit (food and silent auction). Post to Facebook about the bank account and benefit.
- Donation bucket at Car Show: Board discussed and thinks a Pass the Helmet at one of the first nights of racing would be more profitable.
- General Meeting – changed to Saturday, April 5th at 1:00pm
- Kelly Johnson – available on Saturday for interviews
- Nodak Logo being updated
- Tech Inspectors – want $450/night in 2025 (last year was $350/night)
- Board discussed and determined that nightly rate would be offered at $400/night due to budget
- Grandstand Ticket Window – same people willing to work as last year.
- Treasurer assuming responsibility for organizing/supervising and being point of contact for all things related to ticket window.
- Club paperwork – work on scanning old documents electronically and storing on Google Drive. Purge whatever is no longer needed.
- Facebook page access
- Discussion occurred about who should have full control over the Nodak Speedway Facebook page vs. who would have limited control. Consensus is that the current Board of Directors would have full control, and anyone else helping with the page would have limited control.
- Guest: Beau Simmons, Nodak Fire & Safety Crew
- Medication for med bags ordered totaling approx. $80 & Fire Chemical Foam is needed for $175/bucket at Patriot Fire in Burlington.
- Motion second to approve the purchase of these items for the fire crew. All in favor. Motion carried.
- Ambulance system in ND switched to digital encryption for emergency response crews to use.
- ND had a reimbursement funding stream for this, but has been maxed out and ends March 2025.
- There have been times where 9-1-1 is called for something in the pits or in the stands that Beau is not aware of what’s happening.
- Radio: APEX 900 – $2075 new. Beau requested one portable unit for the track, and willing to get one used for approx. $1000 vs. buying new. Will likely also have a programming/setup fee.
- Board discussed purchase of radio and decided to readdress at a board meeting following the Car Show.
Next Meeting: The next board meeting will be on March 26, 2025 at 7:00pm at Smalls Racing HQ.
Meeting Adjournment: Motion and second to adjourn the meeting. All in favor. Motion carried. Meeting adjourned at 9:01pm.
by Holly Johnson | Mar 6, 2025 | News
Present: Justin Medler, Robby Rosselli, Kelly Duchsherer, Wayne Johnson, Rick Huber, & Holly Johnson. Meeting called to order at 6:55pm.
Not Present: Scott Joern
Minutes: The February 18, 2025 meeting minutes were presented and accepted as written with motion and second. All in favor. Motion carried.
Treasurer’s Report: The Treasurer’s Report was presented for discussion and review. Motion and second to approve/pay the bills. All in favor. Motion carried.
Additional Items:
- Received note and a check issued by the club dated 7/7/2024 in the mail today, 3/5/2025 asking it get reissued. The race club does not reissue checks after 90 days. Check will be returned to sender marked void.
- A trailer tag renewal invoice was found in Treasurer documents. Club will not renew tags unless needed.
- When signatures were switched at Dacotah Bank, it was discovered that the club’s CDs were at 0.9% interest (called ‘Board Rate’), and likely auto renewed without notification from the previous Treasurer to the bank to renew at 4.0% interest rate. The CDs were redone last week for 7-months at 4.0% and the other for 13-months at 3.75%.
Old Business:
- Track Equipment – Heavy Hitch will be finished in approx 2-3 weeks.
- Raffle Car – Permit picked up today. Permit number to be printed on tickets.
- 2025 Schedule
- Car Show (April 5-6, 2025) – $5 admission
- Front Door Volunteers
- Layout
- General Meeting Agenda – Sunday, April 6th at 1:00pm. Need to get postcards for general meeting notice need to go out 10 days before meeting (March 25th deadline) per by-laws.
- White wristbands to be used for display cars/racecars and booth (each entry/booth gets 2 wristbands). Will use mixed/miscellaneous colored wristbands for entrance into the car show.
- Booth Spots Requested
- NOSA Winged Sprints (May 4, 2025)
- Garrison’s ambulance booked for this event at $125/hour, as Minot ambulance on-site would cost $200/hour.
- WOO Late Models (June 29, 2025)
- Garrison’s ambulance booked for this event at $125/hour, as Minot ambulance on-site would cost $200/hour.
- Tickets were printed but there were issues with the final product. A special seal/stamp has been ordered (ETA: 2 weeks) to add to the tickets to prevent duplication/easy replication.
- Likely to run out of time to allow premier businesses to pre-sell. Those same places will be premier spots to sell after the car show.
- Helmet from Velocity to raffle/sell during the event.
- INEX Legends Winter Nationals (Oct 9-11, 2025)
- Fergus Falls is not dropping Legends at their event on the same dates. $1200 to win.
- Practice Thursday. Qualifying Friday (Williston also racing). Racing Saturday.
- Registration fees for drivers (plus they pay the pit entrance fee) at TTDT, DCMT, and August Specials
- 2025 Sponsorships
- Spreadsheet updated with checks received and other businesses who showed interest.
- Gerdau likely to donate $5000 for WOO Late Model event.
- Seeking $5000 support from Visit Minot for WOO Late Model event
- My Race Pass – ACH Authorization Form ready to be sent
- Bravera Bank – Account signers need driver’s license
- Track Announcer
- Kristi Rosselli and Kelly Sullivan-Rosselli to be announcers for 2025 Season. Craig Heupel still interested in helping also. Paid $300/race night in 2024 for announcers together (split $150/each).
New Business:
- Velocita shirts for Board of Directors
- Velocita willing to sponsor 10 shirts at no cost (normally $49/each).
- Would need 14 shirts (2/each board member) if just for Board of Directors. Discussion occurred about pit officials/volunteers also wearing these branded shirts. Motion and second to purchase 25 shirts to start and re-evaluated at a later board meeting if more are needed. All in favor. Motion carried.
- Advertising Budget – club spent $5300 on TV/radio/newspaper in 2024
- WGO Radio
- Will be doing weekly spots like we’ve done in the past
- Spend $5000 on advertising + spend more money to advertise specifically for WOO Late Models event.
- Facebook posts
- Need to post weekly on Thursdays about Sunday night races.
- Add Kelly Duchsherer as Admin to Facebook page. Remove access of people no longer involved with club.
- Ambulance services – Ambulance on site costs $200/hour. Garrison’s ambulance is $125/hour. Need an ambulance on site per contracts for NOSA Sprints on 5/4/2025 and for WOO Late Models on 6/29/2025.
- Ray Mock
- Bill Klimpel contacted Board member to inform of April 11th fundraiser/silent auction at Bread of Life Lutheran Church. Motion and second to donate 2 grandstand passes & merchandise to Silent Auction. All in favor. Motion passed.
- GoFund Me page is being started
- Consider Pass the Helmet during a race night
- Donny Schatz – Schatz Sprint Car and Late Model will be at the car show to promote 2025 race events. Facebook Live broadcast/interview using Kris Kelly at the car show and/or through DarnTV.
- Microphone for Pits – will be purchasing 1-2 cordless mics for 2025 race season
- Volunteer Meeting on March 30th at 2:00pm at Homesteaders. Will be provided at no cost to the club in exchange for a signboard for 2025.
- Dacotah Bank – updated signatures/account owners to Treasurer, President, and Vice President
- Bremer Bank – updated signatures/account owners to Treasurer, President, and Vice President
- Accountant currently uses the desktop version of QuickBooks. Treasurer wants to use Quickbooks Online in order to streamline transactions and have access. Motion and second to have Accountant use QuickBooks Online moving forward. All in favor. Motion carried.
Next Meeting: The next board meeting will be on March 11, 2025 at 7:00pm at Smalls Racing Headquarters.
Meeting Adjournment: Motion and second to adjourn the meeting. Motion carried. Meeting adjourned at 9:08pm.
by Holly Johnson | Mar 4, 2025 | News
Present: Justin Medler, Robby Rosselli, Kelly Duchsherer, Wayne Johnson, Scott Joern, Rick Huber, & Holly Johnson. Meeting called to order at 7:01pm.
Minutes: The February 4, 2025 meeting minutes were presented and accepted as written with motion and second. All in favor. Motion carried.
Treasurer’s Report: The Treasurer’s Report was presented for discussion and review. Motion and second to approve/pay the bills. All in favor. Motion carried.
Old Business:
- Track Equipment
- Catch Fence Turn 4
- Need a couple more panels as 4 more jersey barriers were added. Built by Jim’s Welding.
- Raffle Car
- 125 tickets at $50/piece.
- Raffle permit approved. Need to send the $25 application fee to Amanda.
- New cage kit will go into this car.
- Once permit is approved, paper tickets can be printed.
- 2025 Schedule
- New posters (2nd run) were printed by Lowe’s for free, as low quality first run.
- Car Show (April 5-6, 2025)
- Board members to work the Nodak booth and manage sales of WOO tickets, 2025 Memberships, pit passes, grandstand passes, pit stalls.
- Booth Spots were reviewed.
- NOSA Winged Sprints (May 4, 2025)
- Need increased insurance policy (higher coverage levels) for event.
- Will require an ambulance (per the event contract) on site the night of the event.
- WOO Late Models (June 29, 2025)
- Tickets: Paper ticket proof was presented. Need to include on the ticket the event rainout/refund policy – must send physical ticket to Club’s PO Box number.
- Four businesses have agreed to pre-sell tickets.
- Ticket sales available everywhere starting at the Car Show.
- Consider printing posters to hang around town indicating where people can buy their tickets.
- Bravera Bank willing to set up canopies and serve food. Also willing to purchase chips and salads.
- INEX Legends Winter Nationals (Oct 9-11, 2025)
- There is a Legends race in Fergus Falls the same weekend.
- 2025 Sponsorships
- Affinity Credit Union – signboard 2025; needs an invoice
- Big O needs a new signboard for new logo
- Paul’s Towing needs a new signboard
- Tires Only needs a new signboard, no longer Dakota Tire Direct
- My Race Pass
- Bravera Bank
- Complete transfer of accounts temporarily on hold. Still opening the accounts now to start the process. Bankers were able to see all documents requested.
- Willing to set up canopies at WOO to help with food. Willing to buy the chips and salads.
New Business:
- Track Announcer – Nick Hulberg has resigned as track announcer.
- Flowers for Amanda Huber’s funeral at Bread of Life on Friday, 2/21/2025.
- Spoke to Visit Minot about support for our 2025 events.
- Clarion – emailed the club to inform of charging $250 for conference room for Board Meetings each week.
- Club will be keeping Bremer and Dacotah bank accounts open.
- Dacotah Bank had original Articles of Incorporation from 1996.
- Facebook – need to start posting about Car Show
- Purse Payouts will occur nightly at the night of each event for the 2025 Season.
Next Meeting: The next board meeting will be on March 5, 2025 at 7:00pm at the Affinity Credit Union.
Meeting Adjournment: Motion and second to adjourn the meeting. Motion carried. Meeting adjourned at 8:27pm.
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