Meeting Minutes

Monday, March 13, 2023

Minutes

The March 6, 2023 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. There were no bills to approve.  

Old Business

1. Car Show Updates
   • The board heard back from the insurance company on the car smashing fundraiser that may be held during the car show. As long as the requirements are met, the event can be held. We will need to reach out to the NDSF to see if we can hold this fundraiser in front of the outside entrance doors.
   • The water truck the club purchased is close to being ready for the season. There are just a few components that need replacing/upgrading. The truck will be on display at the show.
2. The sale of the scale has been cancelled as the board was reminded that this was donated to the club.

New Business

1. A proposal was presented to do a demolition derby show outside of the state fair if there is room in our 2024 schedule. The proposal would be a two day event (Friday night and Saturday afternoon) and all payouts are pre-sponsor numbers. Registration would also be open to drivers from Minnesota and eastern North Dakota. The board is very interested in holding this event and will table discussion pending additional information and meeting with NDSF.
2. Topless poster is being worked on so that we can get this posted to the website.
3. High Air Ground is interested in having a kid’s day night.
4. Opening night sponsor is passing for the 2023 season.

Next Meeting

The next Executive Board meeting is scheduled for Monday, April 3, 2023 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion by and second to adjourn meeting. Motion carried.

Meeting Minutes

Monday, March 6, 2023

Minutes

The February 27, 2023 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to pay the bills. Motion carried.  

Old Business

1. Car Show Updates
   • Tad Wagner attended the meeting to inquire if a car smashing fundraiser could be done during the car show. The board will have to check with NDSF and insurance carrier to see if this event could be accommodated.
   • Booths continue to be sold. The rooms will be full so should be a good show.
   • Kelly and Colleen will be meeting with First Western Insurance to verify event, track and equipment coverage.
   • The club is responsible for night security at the car show. Justin will contact volunteers to provide the security.
   • Rick Huber will be the contact for the door entrance volunteers.  

New Business

1. Brandon Beeter attended the meeting to let the board know where the club logo would be located on the Nodak TV website. He also left the contract for Darn TV for the 2023 season.
2. Discussion was held on ticket and pit prices. Motion and second to raise adult, senior and military prices by $2. Motion carried. There will be no change to pit prices.
3. Updates for the website will be sent to Kadi Ruby for posting.
4. INEX Legends wants to hold a race. Motion and second to hold the INEX Legends race in August. Motion carried.
5. Purse payout schedule was discussed. Motion and second to accept new payout schedule and do away with the booster night. Motion carried.

Next Meeting

The next Executive Board meeting is scheduled for Monday, March 13, 2023 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn meeting. Motion carried.

Meeting Minutes

Monday, February 27, 2023

Minutes
The February 20, 2023 minutes were presented and accepted as written by motion.

Treasurer’s Report
The Treasurer’s Report was presented for discussion and review. Motion and second to pay the bills. Motion carried.  

Old Business

1. Car Show Updates
   • Flyers for the show were reviewed and finalized so that they can be printed and distributed.
   • Car Show costs were reviewed.
   • Booths to additional vendors have been sold.
2. Sponsorships sold to date were reviewed.

New Business

1. Rick Huber will sit on the Hall of Fame Nominating/Induction Committee.
2. Purse payout schedule is being reviewed and will be tabled for further discussion.

Next Meeting
The next Executive Board meeting is scheduled for Monday, March 6, 2023 at 7:00 pm at the Clarion.

Meeting Adjournment
Motion and second to adjourn meeting. Motion carried.

Meeting Minutes

Monday, February 20, 2023

Minutes
The January 30, 2023 minutes were presented and accepted as written by motion.

Treasurer’s Report
The Treasurer’s Report was presented for discussion and review. A motion and second to approve bills. Motion carried.

Old Business

1. Car Show Updates
   • Discussion was held with regard to booth sales to see how many have been sold and how many are yet available.

New Business

1. Aden Clark attended the meeting to let the board know that he will do tech duties for the 2023 race season. He had a request to perform the tech duties on the infield. The board agreed to this request. Aden will also be in charge of track prep. He would like to see some cars on the track prior to practice day to see how the track responds. Once he sees how the track shapes up, he will have a better idea of track prep planning.
2. The board was updated with race night sponsorships that have been sold.
3. A request was received from Magic City Figure Skating Club for a donation for their fundraiser. A basket of Nodak merchandise and tickets will be given for their silent auction.
4. Chris presented pricing for a 2350 gallon tank for the new water truck. Motion and second to purchase the tank. Motion carried. There is interest in the big wheels truck and interested parties will be contacted.
5. Discussion held to combine the treasurer/secretary positions and adding an additional board member. The by laws will need to be reviewed and amended then presented to the general meeting.
6. The Minot Fireworks Association requested an additional 250 VIP tickets for the July 4^th show to give out. As sponsorship packages are sold, additional tickets will be given as needed.
7. Nightly sponsors also get an ad in the yearbook.
8. NDSF contract has been signed.
9. Contact for the Legends is interested in running races this year. The two dates available are June 25th and August 20th.

Next Meeting
The next Executive Board meeting is scheduled for Monday, February 27, 2023 at 7:00 pm at the Clarion.

Meeting Adjournment
Motion and second to adjourn meeting. Motion carried.

Meeting Minutes

Monday, February 6, 2023

Minutes
The January 30, 2023 minutes were presented and accepted as written by motion.

Treasurer’s Report
The Treasurer’s Report was presented for discussion and review. There were no bills to approve.

Old Business
None.

New Business

1. Cory Long of the Minot Fireworks Association attended the meeting to present a sponsorship guide that they will be using to raise money for the annual July 4^th He is reaching out to the Minot Air Force Base to arrange a fly over during the show. The club has donated $2500 towards this year’s show. They are also working on fundraisers to enlist the donations from the community. City and county law enforcement will be contacted to assist with traffic control after the show. Motion and second to allow the use of MFA VIP View Area tickets for grandstand seating. Motion carried.
2. Aden Clark has let the club know that he will do track prep and tech duties for the 2023 season. Aden was unable to attend this evening’s meeting but will attend the next scheduled meeting.
3. The board was updated on sponsorships received to date.
4. Power Wheels will be run on Sunday, May 21^st.
5. The water tank on big wheels needs to be replaced. Pricing will be obtained.
6. Old scale will be offered to Underwood for $1500.
7. NDSF was presented with a bid for dirt removal for the two events scheduled. Craig Rudland of NDSF will get additional bids to compare with what the club presented.
8. The Cub Scout Camp Days will be held July 11-14. Their theme is “Off to the Races” and would like to have a race car provided for the scouts to see up close. Scott Joern offered one of his cars.
9. The awards banquet will be scheduled for Saturday, October 21, 2023 and the general meeting will be held Sunday, October 22, 2023.
10. The club was contacted regarding a benefit being held for a couple that was in an auto accident. The board will donate four nightly tickets.
11. Scott updated the board with the cost of printing tickets to be given away to the local schools. The hope is to attract more spectators.

Next Meeting
The next Executive Board meeting is scheduled for Monday, February 20, 2023 at 7:00 pm at the Clarion.

Meeting Adjournment
Motion and second to adjourn meeting. Motion carried.