Meeting Minutes

Tuesday, May 21, 2024

Five present, two absent, no guests.

Minutes

The May 14, 2024 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to approve/pay the bills. Motion carried.

Business to Discuss 

1. Crowds were light due to weather conditions and sport compacts having a night off.
2. Pit party is scheduled for Sunday, May 26th after the races.
3. The north doors are consistently blocked open so we will have to monitor this to make sure it does not continue to be a problem.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, May 28, 2024 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.

Meeting Minutes

Tuesday, May 14, 2024

All present, two guests.

Minutes

The May 7, 2024 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to approve/pay the bills. Motion carried.

Business to Discuss 

1. Jeff Barta will be POC for the cultivator and repairs.
2. There were some dust issues on Sunday and will be addressed.
3. Reminder that drivers are to stay in the designated hot pits area when pulling in.
4. Photographers need to sign a media release going forward. There are four photographers of record. They also need to wear reflective vests.
5. Points sheets will reflect slingshots starting July 4th. Sheets will be available weekly.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, May 21, 2024 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.

Meeting Minutes

Tuesday, May 7, 2024

All present, three guests.

Minutes

The April 16, 2024 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to approve/pay the bills. Motion carried.

Business to Discuss 

1. Stu Kragh attended the meeting. He is offering to make pull back cars to sell to raise funds for the HOF Wall of Fame. The board agreed that this is a good way to raise the needed funding. Stu will also continue to work on purchasing a new mascot costume.
2. Jen Rivinius indicated that only those who are working the race should be in the booth. The lights in the booth have a very loud buzzing. Justin will have NDSF check on the transformer. Reminder to let Jen know when drivers are coming in or running late.
3. Motion, amendment and second to sell the club transponders and to give the money of the transponder sales to the HOF Wall of Fame. Motion carried.
4. The board extended their appreciation to Wayne Johnson for his handling of the pit meeting. There are talking points that will be presented each week.
5. Race order will be Hobby Stock, Sport Compact, Sport Mod, Stock Car, Modifieds.
6. Safety checks will be ongoing. All safety equipment must be in place at staging otherwise they will not be allowed on the track.
7. Keller Paving came to weld on the packer on Friday before the race. The board will put up the sign board for Keller Paving and ten flex tickets as a thank you.
8. Trackside signed the volunteer sheet.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, May 14, 2024 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.

Meeting Minutes

Tuesday, April 23, 2024

All present, one guest.

Minutes

The April 16, 2024 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. There were no bills to approve.

Business to Discuss 

1. Car Show Review. There were a lot of good comments heard. Car counts, both classic and race, were good. There were also motorcycle and snowmobile displays. The RC group and boy scouts also participated. Motion and second to bring to the next board meeting donation discussion. Motion carried.
2. Motion and second to purchase an additional Versatile tractor. The board was quoted $7,000. Motion carried.
3. New sign boards should be ready by opening race night. We are still awaiting logos from some sponsors.
4. NDSF approached the club to see if we would be interested in handling the parking at this year’s state fair. After discussion, the board declined as there was no guarantee that all shifts could be covered.
5. Nodak Racing Club and Nodak Hall of Fame will have a float in the state fair parade.
6. Fire extinguishers will be required in all pit trailers. Motion and second to purchase ten fire extinguishers to have for sale if a pit trailer does not have one. Motion carried.
7. Practice day is scheduled for Sunday, April 28th.
   • Pit fence needs to be put up and will be done either Saturday or Sunday prior to practice.
   • Rick will be point of contact for the pit stall signs.
8. Party in the pits is being planned for Sunday, May 26th. Nodak will provide the food.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, May 7, 2024 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.

Meeting Minutes

General Meeting

Sunday, April 21, 2023

All present.

Meeting Call to Order

Current president called the meeting to order at 1:00 pm.

Minutes

Motion and second to approve General Meeting minutes from October 22, 2023. Motion carried.  

General Meeting Topics

1. Fire extinguishers will be required in the race trailers in the pits. Checks on all pit trailers will be done the first two weeks of racing and randomly thereafter for the entire season.
2. Safety prechecks will be done on practice day and opening night.
3. Transponders will not be rented out this year. The club has a few that will be available to use if a racer’s transponder quits during the races.
4. New mascot suit has been ordered and should be here prior to the season ending.
5. There is a traveling fund for Sport Compacts. Racers are required to attend all scheduled races at Bottineau, Mandan, Underwood and Minot to qualify and purse will be awarded at season end.
6. Memberships are being tracked through a jot program through Square. Physical cards will still be given out.
7. Drivers need to pay for pit stalls no later than opening night.
8. State of the track.
   • The board will be discussing the purchase of an additional tractor at Tuesday’s meeting on April 23, 2024.
   • New sheepsfoot was given to the club, thanks to the efforts of Wayne Johnson.
   • Schatz water truck has been repaired.
   • Second water truck is in bad shape. Decision will be made on whether to repair or buy new. There is an upcoming auction and the board will look into the possibility of getting one there.
   • Versatile has had work done on it.
   • Cultivator needs to be repaired. The State Fair has offered their assistance. The board will have Jeff Barta work with them to do the repairs.
9. Championship night will be June 30, 2024.
10. Practice will be 12-6 on April 28, 2024.
11. The Monte Lundy family will be sponsoring a memorial race and will provide the purse for the modifieds.
12. A suggestion was brought to the board that trophies be awarded to drivers who finish 3rd through 10th place. Recognition will be given to those drivers at the year-end banquet.
13. Financials were presented.
14. Hot pits have a sponsor this year.
15. The board addressed a rumor that the Sport Compact class is being eliminated. The class is not being eliminated and, in fact, the club held a raffle to give away a sport compact car so that this would entice new driver participation. Thanks to Krys Yost for providing the car. The board also extended a thank you to all sport compact car families for their continued support of the class. Raffle proceeds will go toward the slingshot class.
16. Party in the pits will be discussed at the next regular board meeting.
17. Question posed on the profit vs. non-profit status of Nodak Racing Club. The club is not a charitable organization, and since there are no shareholders and no members are paid, the club is considered a non-profit by the State of North Dakota. The club does file the proper tax forms and pays both federal and state taxes annually.
18. State Fair is looking to pave the pit area in 2-3 years.
19. Technicians are in place and will let the club know what they require. The club is looking to build a flat area for inspections.
20. Staging lane is being worked on and is about half done.
21. Rear bumpers on mods and sport mods need to be pulled out so that the wreckers can easily hook on to cars when needed.
22. HOF needs donations for the Hall of Fame Wall that has been designed. The wall will be located under the grandstand. Kadi Ruby has been working the NDSF.
23. The deadline to submit information and bios for the yearbook is the second week of May.

Next Meeting

The next General Board meeting will be scheduled during the banquet in October.  

Meeting Adjournment

Motion and second to adjourn meeting. Motion carried.

Meeting Minutes

Tuesday, April 16, 2024

Six present, one absent, one guest.

Minutes

The April 2, 2024 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to approve the bills. Motion carried.

Clarification was made with regard to the clububerHuber’s profit vs. non-profit status. Since the club does not have shareholders and board members who profit from the club, the State of North Dakota considers the entity a non-profit, even though the club is not a charity. The club does file a Form 1120 each year and pays federal and state taxes.  

Business to Discuss 

1. Scott Lovejoy attended the meeting to let the board know that he will do the race photography for the 2024 season. Expectations were discussed to ensure that Facebook is updated on Monday after the race.
2. Car Show security is in place.
3. Sign board for Harris Oil will go in the hot pits.
4. The car show is April 20 & 21.
5. All tracks contacted with regard to a compact car tour are on board. Tracks participating are Bottineau, Mandan, Underwood and Minot. To qualify for the season ending purse, all compacts must attend all scheduled races at all four tracks.
6. Dakota Square Mall contacted the club asking we would be interested in displaying cars. After discussion, the board agreed to pass on this offer.
7. Motion and second to pay for the track work for the 2024 season. Motion carried.
8. Trackside will be required to purchase pit passes for anyone working his trailer this year.
9. Clarification on what is expected in the pit trailer was discussed. Laurie Johnson will be in charge of the trailer and will work closely with the board to ensure security is maintained.
10. Suggestion to the board that recognition needs to be given to the filler cars through 10^th place at the annual banquet. Discussion will be tabled to a later date when banquet planning starts.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, April 23, 2024 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.