Meeting Minutes

Tuesday, August 8, 2023

Minutes

The July 31, 2023 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to pay the bills. Motion carried.  

Old Business

1. Race Recap.
   • Only three classes were run; sport compact, hobby stocks, legends.
   • There were some concerns within the hobby stock class and will be addressed if they persist.

New Business

1. Derek Kamlitz from Valve Cover Racing attended to ask the board if he could bring this event to Motor Magic. The board has no issue with this and will find a place for his setup. This race is similar to the boys scouts pinewood derby.
2. There was a Buy One Get One Free voucher that came through. Justin will contact Adam to see if he can assist the board with cancelling this offer going forward.
3. The board is looking to do a Fan Appreciation Night. This discussion will be tabled to a later meeting.
4. The club needs to start shopping for a sheepsfoot to assist with track prep.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, August 15, 2023 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.

Meeting Minutes

Monday, July 31, 2023

Minutes

The July 17, 2023 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and uberHubersecond to pay the bills. Motion carried.  

Old Business

1. Race Recap.
   • Demo Derby show had some issues but Sam was able to get them resolved. Overall, show received mixed reviews.

New Business

1. Kadi Ruby attended to present costs for this year’s HOF inductee event. The quote for the trophies and cards from Neiss Impressions is $1347.05. The quote for the jackets from Stevick are $265/jacket with the full back. Motion and second to have Kadi order the items for the event. Motion carried.
2. Kadi also mentioned that along with the 50/50 raffle for next year, the HOF committee will also do a calendar with a daily drawing.
3. HOF night will be Saturday of Motor Magic.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, August 8, 2023 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.

Meeting Minutes

Monday, July 17, 2023

Minutes

The June 27, 2023 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and uberHubersecond to pay the bills. Motion carried.  

Old Business

1. Race Recap.
   • Mod Tour went well. There were very few negative comments.

New Business

1. Sam Crowell attended the meeting to discuss the demo derby which will take place on Monday, July 24th. All cars are pre-registered and there will be three classes. Sam also provided the payout schedule. Pits will open at 8:00 am for inspections along with track prep. Rick and Jenny will be in the pit trailer.
2. Jeff Barta let the board know that the state fair needs help to prep the track for the horse race.
3. There is an oil mess in the pits from years of oil dumping. To prevent future spills, the club would like to purchase a funnel for the 55 gallon oil drum. Motion and second to make this purchase. Motion carried.
4. The helmet was passed at the mod tour for Tad Wagner. Motion and second to make a donation as well. Motion carried.
5. The company insuring the track will be doing a required track visit in August.
6. The club received a request for a ticket donation from MSU Residence Life & Housing for their student staff. Motion and second to make the ticket donation. Motion carried.
7. A motion and second was made to purchase an additional CD. Motion carried.
8. Nodak will have a float in the state fair parade. Candy has been ordered to toss.

Next Meeting

The next Executive Board meeting is scheduled for Monday, July 31, 2023 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.

Meeting Minutes

Nodak Racing Club Minutes

Minutes

The June 13, 2023 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and uberHubersecond. Motion carried.  

Old Business

1. Race Recap.
   • Question was raised with regard to a driver that was a possible opossum situation. This will be policed closely going forward.
   • There are also drivers with non-working transponders. This will be addressed at the drivers meeting.
   • Pump will be checked as the techs were indicating it wasn’t working right.
   • Received a call from with good feedback from the Legends drivers after the Sunday race.

New Business

1. Group ticket sales will be offered. A minimum of 30 tickets need to be purchased at a price of $10/ticket.
2. Mod Tour adult tickets are $20, senior/military tickets will be $18, kids will remain at $5.
3. A request has been presented to the club to purchase a 1200 pound capacity lawn cart to assist with taking down/putting up the fence before and after the state fair. Motion and second to purchase the cart. Motion carried.
4. The bobcat will need to be rented from July 9th-13th.
5. Motion and second to purchase parts needed to repair/maintain Motion carried.
6. It has been confirmed that the Minot AFB Honor Guard will present colors at the July 9th race along with the anthem soloist.
7. The Mod Tour is scheduled for Sunday, July 9. Contract details were reviewed to ensure all is ready for the tour.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, July 11, 2023 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.

Meeting Minutes

Nodak Racing Club Minutes

Minutes

The May 23, 2023 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to pay the bills. Motion carried.  

Old Business

1. Race Night Recap

• Internet connectivity is now working.
• Sunday night races were called after a rain storm came through. Rain checks were given out. One heat race and feature races were run on Monday night along with the topless program.    

New Business

1. A proof of the 2023 Yearbook was reviewed and is ready to be sent to the printers.
2. Jeff Barta would like to take the lead on a drivers meet and greet. The board will support this.
3. A board member was approached by two techs from Canada to offer their services. We are covered for teching for now but will keep them in mind should we need services in the future.
4. The board was approached by a driver with regard to heat counts. The concern was the heats having too many cars running before the feature. Heats will be run as normal.
5. The club was contacted by a business owner who would like to buy a large number of tickets for his employees. The board agreed to offer pricing at $10/tickets for 50 tickets or more.
6. Motion and second to support the passing of the helmet at the next race.
7. Wages were reviewed. Motion and second to approve one wage increase. Motion carried.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, June 6, 2023 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.

Meeting Minutes

Nodak Racing Club Minutes

Minutes

The May 30, 2023 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and seconduberHuber to pay the bills. Motion carried.  

Old Business

None.

New Business

1. The board was informed that there was some missing tech equipment. However, after discussion and doing an inventory, all equipment has been accounted for.
2. After the June 11^th races, most of the color yearbooks were sold. There are several copies of the 2023 black & white copies. We will push to sell those.
3. The board was asked for flex tickets for a golf tournament in Bowbells. Tickets were provided.
4. There is a need for ticket sellers for the next few races. Three board members will reach out to others for availability.
5. The same amount of tour shirts will be ordered as in years past.
6. There was an incident in the claim area involving a couple of drivers with pushing that escalated into a shouting match. The board is aware of this incident. Bruce will also address decorum at the at the drivers meeting on Sunday.
7. The track prep is ongoing and is prepped based on the weather/temperature conditions.
8. The monster truck show needed to have ticket sellers/takers and have reached out to Nodak. Our ticket sellers will be on hand on Saturday.
9. Peter and Brenda Fedyk would like to display their banner on Saturday night of Motor Magic along with a $2000 purse to be divided among the classes. The board will support this memorial.
10. The sport mods feature went caution free. As discussed in an earlier meeting, the drivers of this class will not have to pay the pit fee the following week their class races, which is June 18^th.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, June 27, 2023 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.