Meeting Minutes

Tuesday, November 7, 2023

Six member present, one absent, one guest.

Minutes

The October 24, 2023 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to approve the bills. Motion carried.uberHuber

Business to Discuss 

1. Demo derby shows for 2024 were discussed. Two options were presented. Option one would be to have a show as a qualifier for the big show. The second option is a two man option, which is popular with North Dakota and Minnesota drivers. Currently, the plan is to run two demo derby events, one during the state fair and one in August. It would be beneficial to have a two day event during the fair, but that would depend on the relay horse race event. Sam presented the board with two different structures for the demo derby. This will be discussed again at a future board meeting.
2. 2024 Race Schedule
   • With championship night the end of June, the month of August will be filled with the current race classes and Legends.
3. Equipment
   • The board is looking to purchase a sheepsfoot. There is a lead on one in Estevan and one in Bismarck. Follow up on the leads will be tabled to the next meeting.
4. Motor Magic Purse will be discussed at a future board meeting.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, November 21, 2023 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.

Meeting Minutes

Tuesday, October 24, 2023

All member present, two guests.

Minutes

The October 17, 2023 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to approve the bills. Motion carried.uberHuber

Business to Discuss 

1. Adam Pabin of the Minot Daily News attended the meeting to discuss doing a preview of the upcoming 2024 season along with driver profiles and class explanations. A suggestion was made to do class champions and runners-up now that the season has ended. Going forward, different aspects of the club could be featured.
2. Equipment
   • Jeff Barta is willing to do the repairs on the cultivator in the spring.
   • The club will look at pricing for a sheepsfoot and pro till.
3. Purchasing a fidelity bond was discussed. Costs will be obtained to present at the next scheduled meeting.
4. Motion and second to purchase a CD to mature in April 2024. Motion carried.
5. Two versions of the 2024 race schedule were presented to the board. One schedule would have championship night on July 4th and the other would have championship night on August 25th. The board agreed to use the earlier schedule and move the track championships to June 30th. Finalized schedule along with adjustments will be presented at the next meeting.
6. The weekly purse for 2024 will remain the same as 2023. The Motor Magic purse will be discussed at a later meeting.
7. The pit trailer needs to be managed better. There needs to be a limited number of individuals in the trailer and there needs to be specific tasks assigned to the volunteers. Going forward, membership cards will need to be shown. Holly Sebo has volunteered to manage the memberships for the 2024 season. Motion and second to have Holly Sebo manage the memberships. Motion carried. Wristband numbers will be recorded by the drivers name. Brandon is also looking into software to use as a third party for tracking memberships.
8. Transponders inventory was discussed. The inventory is now down to six transponders. Since the inventory is so low, the transponders will no longer be taken to Williston for rent at their races.
9. Requests have been received to hold General Meeting/Rules Meeting more often than twice a year. Any member can attend the board meetings at any time.
10. Transition stock cars can only race at tracks transitioning to IMCA rules, per Jim Standard.
11. Contracts will be signed for the NDSF facilities for the spring car show and the awards banquet.
12. A request was received from KMSU for a donation to their auction fundraiser. The board agreed to give them flex tickets.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, November 7, 2023 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.

Meeting Minutes

General Meeting

Sunday, October 22, 2023

All members present.

Minutes

Motion and second to approve General Meeting minutes from October 30, 2022. Motion carried.  

General Meeting Topics

1. State of the Track
   • Track was in good shape this year. Looking to the future to purchase additional equipment.
2. Financial Report

• Reporting of the year’s financials was presented for discussion.
• Outstanding bills to be paid were presented to the general meeting.
• Pending deposits were also presented.
• Questions were addressed with regard to the CD investments.
• Capital improvements to the track were presented.

3. Class Discussion

• There was a suggestion to follow the Mandan track for the stock class. We are currently following IMCA rules but if the class is grandfathered in, Nodak would welcome the class.
• Nodak currently rotates classes. Some drivers like it, some do not. There was a suggestion to focus on three classes per week.
• Another suggestion would be to allow one night off per class.
• Board shared what has been tried to increase attendance/car counts for August.

4. Elections

• There are four open positions on the Executive Board – Vice President, Treasurer, two board members. Floor open to nominations as follows:
  • Vice President
    • Nomination and second for Robby Rosselli.
    • Nomination and second for Chris Tuchscherer.
    • Motion and second to close nominations for Vice President.
    • Votes counted and confirmed . Results were 28 votes for Robby Rosselli, 23 votes for Chris Tuchscherer.
  • Treasurer
    • Nomination and second for Kelly Bertsch.
    • Nomination and second for Randy Christianson.
    • Motion and second to close nominations for Treasurer.
    • Votes counted and confirmed. Results were 31 votes for Kelly Bertsch, 20 votes for Randy Christianson.
  • Board Two Year Term
    • Nomination and second for Rick Huber.
    • Nomination and second for Chris Tuchscherer.
    • Nomination and second for Drew Christianson.
    • Motion and second to close nominations for Board Two Year Term.
    • Votes counted and confirmed. Results were 25 votes for Rick Huber, 12 votes for Chris Tuchscherer, 14 votes for Drew Christianson.
  • Board One Year Term
    • Nomination and second for Kyler Satron.
    • Nomination and second for Chris Grinstead.
    • Nomination and second for Wayne Johnson.

Motion and second to close nominations for Board One Year Term.

• Votes counted and confirmed. Results were 12 votes for Kyler Satron, 5 votes for Chris Grinstead, 31 votes for Wayne Johnson.

• Motion and second to close nominations for Board positions. Motion carried.
• Motion and second to destroy ballots. Motion carried.

Next Meeting

The next General Board meeting will be scheduled during the spring car show with a date to be decided.  

Meeting Adjournment

Motion and second to adjourn meeting. Motion carried.

Meeting Minutes

Tuesday, October 17, 2023

Present

Six members present, one absent. Two guests.

Minutes

The October 10, 2023 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to approve the bills. Motion carried.uberHuber

Old/New Business 

1. Motion and second to approve pending membership. Motion carried.
2. Awards Banquet
   • Championship jackets are done.
   • Championship shirts are on the way.
   • Set up will take place Friday afternoon and Saturday morning.
   • Banquet format was reviewed.

Next Meeting

The next Executive Board meeting will be scheduled after the elections.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.

Meeting Minutes

Tuesday, October 10, 2023

All members present, none absent. No guests.

Minutes

The October 3, 2023 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to approve the bills. Motion carried.uberHuber

Old/New Business 

1. Awards Banquet
   • Championship jackets have been ordered.
   • Trophies/plaques are ordered.
   • Tablecloths are purchased.
   • Daily Facebook post of auction items will be done.
2. Postcards are printed and will be mailed.
3. Arrangements were made for the Versatile to be taken in and looked at. An estimate will be obtained prior to repairs being made.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, October 17, 2023 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.

Meeting Minutes

Tuesday, October 3, 2023

All members present, one guest.

Minutes

The September 26, 2023 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. Motion and second to approve the bills. Motion carried.uberHuber

Old/New Business 

1. A list of equipment issues that need fixing was present to the board. Equipment that needs attention include the Schatz truck, cultivator, Versatile tractor and the big water truck. Pricing for parts and labor for the cultivator repair will be gathered as well as pricing for the remaining equipment repairs.
2. Awards Banquet
   • Donations are still being collected for the live and silent auctions.
   • Clarification for kids pricing for the meal as follows: age 6-12 is $15; age 5 and under are free.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, October 10, 2023 at 7:00 pm at the Clarion.

Meeting Adjournment

Motion and second to adjourn the meeting. Motion carried.