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SPECIAL Member MEETING MINUTES 11/16/2025

by | Apr 20, 2026 | Meeting Minutes | 0 comments

Present: Ron Huettl (Chair Pro Tem), Holly Johnson, Scott Joern, Lindsay Lawson

Members (79 total, including HOF) in attendance – See sign in sheet: Wayne Johnson (via phone, not voting), Beau Deschamp, Beau Simmons, Benjamin Burke, Bernard Beeter, Bonnie Joern, Brent Aho, Brett Woznicki, Brian Sailer, Bruce Rudland, Carlene Huber, Carson Bergrude, Carter Miller-Boyd, Chad Strachen, Chad Twogood, Cheyann Strachen, Chris Anderson, Chris Reuer, Colton Miller, Darrell Rice, Dave Rivinius, Deb Chapman, Dennis Chapman, Drew Christianson, Dusty Seidler, Holly Johnson, Isaac Sondrol, James Gilbert, Jason Ruby, JB Schwartz, Jeff Barta, Jerad Thelen, Jon Lochthowe, Josh Duchsherer, Kadilyn Ruby, Kayla Lochthowe, Kelly Duchsherer, Kevin Lawson, Kyler Satran, Lance Lochthowe, Lily Christianson, Lindsay Lawson, Lonn Satran, Marcus Tomlinson, Maren Larson, McKenzie Pederson, Michelle Long, Mike Tomlinson, Nate Joern, Nikki Tallman, Racelyn Rudland, Rick Huber, Rob Stenvold, Robby Rosselli, Roy Miller, Ryan Sebo, Scott Joern, Shawn Docktor, Sladen Pfeifer, Steve Pierce, Steven Pfeifer, Taylor Stenvold, Terry Hovde, Thomas Crawford, Tiffany Aho, Tom Kemper, Tracy Summers, Trever Haas, Trista Gilbert, Troy Huber, William Matejovic, Brandon Beeter, Judy Mock, Mike Hagen, Joren Boyce, Jerry Lawson, Ron Huettl, Wayne Schumaier, Tom Henderson

Non-members (18 total) in attendance – See sign in sheet: Jordan Huber, Becky Medler, Terri Huber, Taylor Huber, Reise Raymo, Derek Haman, Bobbie Klabo, Ellie Klabo, Emma Klabo, Rick Vondal, Ellie Ruby, Acelyn Pfeifer, Jeremy Rust, Trish Strachen, Karen Pfeifer, Korie Huettl, Nicholi Tolposki, Zachary Hughbanks

Meeting Call to Order: Chair Pro Tem Ron Huettl, called the meeting to order at 1:12 pm.

Special Meeting Topics:

  1. Ron Huettl appointed Jeff Barta and Issac Sondrol as Sergeant at Arms for the purpose of keeping order for the meeting.
    • Lindsay Lawson is assisting Ron Huettl. Yesterday, Lindsay and Ron reviewed the agenda and script that was prepared for today’s meeting. 
  2. ‘Nodak Speedway’ and ‘Playground of Power’ trade names are now owned under Nodak Racing Club, Inc. 
  3. Ron stated his investigation was done solo with input from approximately 20 members, including all of the most recent board members. He thanked everyone for their input and willingness to discuss.
    • The demand letter sent from Tiffany Aho was also discussed with them. 
    • The audit that was scheduled was declined by the person lined up to do it. There will need to be an audit by the new board. 
    • Ron thanked current and former board members for their willingness to continue to work on Club business. 
    • SLS WOO Sprint Cars had a conference call with Robby Rosselli and Justin Medler with Ron Huettl to finalize the schedule and contract and to have Nodak Speedway on their 2026 schedule. Date would be May 31st. 
    • Scott Joern provided input on the postcard mailing timelines. Ron stated this should be changed so it doesn’t have to go in the mail. The postcards for today’s Special Meeting were delivered to the post office in Bismarck by Ron. 
    • Ron stated that the bylaws need significant work, many grey areas, and will need to be taken care of at a later date. 
  4. Articles of Incorporation
    • Lindsay Lawson read the script for Ron about Articles.
    • Ron Huettl reviewed the proposed changes to the Articles of Incorporation.
      • Top part of the handout is the existing Articles, bottom half is the proposed amendments to the Articles. 
      • Dissolution specifics regarding assets were reviewed. 
      • Number of Directors and Officers was reviewed, as well as previous Articles amendments from 1964 in regard to this. 
      • Ron explained the difference between Articles of Incorporation and Bylaws (internal rules) legally with the Secretary of State.
    • Robby asked if the Secretary of State gave guidance on how often the Articles should be updated, and Ron responded whenever you do something that changes the things in it. 
      • Robby Rosselli made a motion to vote by ballot on the amendments to the Articles of Incorporation as presented on the paper handed out to all voting members today. Steven Pfeifer second. Voice vote to approve motion called. All in favor. No one opposed. Motion carried. Articles of Incorporation amendments will be voted on by paper ballot to voting members.
    • Voting occurred by paper ballot.
      • Korie Huettl, Terry Hovde, and Chris Reuer counted the ballots. Bonnie Joern and Jeff Barta observed the count. 
        • Results:
          1. Approve – 75
          2. Disapprove – 3
          3. Articles of Incorporation Amendments passed and adopted as presented today. 
  5. Bylaws
    • Ron suggested there be a Bylaw Committee moving forward. 
    • Ron and Korie Huettl consulted the ND Association of Nonprofits to seek guidance on these matters.
    • He further recommended consulting the ND Association of Nonprofits. 
    • Recommended to consult with Shift Happens Consulting, LLC – Melanie owner does bylaw changes as a business. 
  6. Resignations
    • Per bylaws, resignations need to be written to the club. It’s effective whether it is accepted or not, per NDCC. 
    • Wayne was resigned before the Thursday (10/23/2025) meeting, and Holly and Scott were in line (legitimate meeting) with attempting to get the Board back to a quorum. 
    • However, Ron indicated we needed to have 4 people, not 3, to get a majority quorum to conduct any business. This was Shift Happens Consulting’s opinion of the situation as well.
      • Appointing Scott to President could not happen without 4 Board members constituting a quorum. Ron indicated that JB Schwartz could be appointed to the 1-year term, but through discussion, membership indicated that position was up for election annually anyway. 
  7. Brian Sailer made a motion for a clean the slate (in regard to the Board of Directors), with no cause, and remove all remaining board members. Shawn Docktor seconded.
    • Ron Huettl indicated proper 3-day notice had not been given to have this motion. Kadi Ruby said it was an agenda item on the postcard. 
    • Robby Rosselli asked that the remaining board members just resign. Scott Joern spoke. Ron Huettl reviewed Scott Joern’s verbal resignation at the 10/26/2025 general meeting and his subsequent rescinding of that resignation.
    • Jason Ruby spoke about potential consequences or documentation of resignations and threats of resignation from Board members. Rick Huber spoke about putting them not in good standing. Jason further spoke about doing something. Holly Johnson spoke about reasons for putting them not in good standing. Kadi Ruby spoke about contradicting actions and resignations by remaining board members.
    • Ron Huettl said one of the first things the Board should do is consult with Melanie at Shift Happens regarding our Bylaws.
    • Jeff Barta spoke about changing minds based on having a bad night. Tom Henderson spoke. 
    • Ron Huettl spoke about lack of trust between Board members.
      • Robby Rosselli spoke about being recorded by Holly Johnson at previous Board meetings and not being told. 
      • Holly indicated that NDCC does not require her to inform others of the recording. 
      • Taylor Huber (non-member) spoke about Public Meetings being recorded and being made available. She further spoke about the agenda on postcard for this Special Meeting being removal or reaffirming remaining Board members. 
      • Robby brought up trust amongst Board members, and Holly recording without others’ knowledge. Holly stated it was for personal use for accurate meeting minutes, and that Jami Eklund recorded meetings when she was Secretary. Holly stated she did not share those recordings with anyone, except Ron at his request. 
      • Rick Vondal (non-member) spoke about wiping the slate clean and trust. He said the remaining two Board members have not given our side of what happened with him. 
    • Brian Sailor amended his motion to make the membership aware they are stepping outside the bounds of the bylaws, by not following the 3-day notice of registered mail. Shawn Docktor seconded the amended motion.
      • Becky Medler (non-member) spoke about removal of Board members requiring 3-days notice. 
      • Brian Sailor further amended his motion by withdrawing his original motion, and proceed with elections. 
    • Procedural clarification was given by Scott Joern and Isaac Sondrol. Becky Medler (non-member) spoke about resigning to clean the slate as the membership wants. Stu Kragh asked why they should resign just because you don’t like them. 
    • JB Schwartz was asked by Ron Huettl if he would accept a 1-year spot, Wayne Johnson’s old position. He accepted. Discussion occurred this being filling Wayne’s position for 3-days since his position is elected annually.
    • Discussion occurred regarding the Board filling the President vacancy vs. the membership electing someone to fill the President vacancy.  
  8. Ron Huettl brought up an issue that arose from his time as Chair Pro Tem.
    • In August, Justin Medler received a text from a racer about sponsoring a pitman race. Justin got a text about a $5,000.00 sponsor for a pitman race. In the end, two checks were written for $2,500.00, one to Nodak and one to Justin. Both checks were cashed, Nodak’s check was deposited with several other deposits. 
    • Ron Huettl has further details he will share with the new Board of Directors. 
    • Brent Aho spoke about him writing the checks. Robby Rosselli asked why would write checks for that much for a race.
    • Taylor Huber (non-member) spoke about who is responsible for the blame of these checks. Tom Henderson spoke about track prep and time spent away from family. Rick Vondal (non-member) spoke about starting over and not hearing from two remaining board members about what went down.
    • Discussion occurred.
    • Chris Reuer spoke. 
    • Ron Huettl said it is not our place at this meeting to decide anything here today, it is between Justin Medler and Millers. 
  9. Elections
    • Issac Sondrol spoke about technicalities with removal of all Board members for a “clean slate” and how to move forward. In our Bylaws, expelling a member from membership requires 3-day notice. Articles indicate to remove an Officer requires 2/3rd majority vote.
    • Scott Joern resigned by handwritten note given to Ron Huettl at 2:12pm. 
    • Isaac Sondrol spoke about Justin Medler stepping away from running for a position being his way of saying to drop the issue. He stated there needs to be a President and VP elected today, and that it will be a mostly clean slate with 6 open Board positions. 
    • Lindsay Lawson informed the membership of three people who expressed written interest in running for positions, but were out of town and not present at this meeting:
      1. Wayne Johnson – 1 year Board position
      2. Jesse Long – interested in board position
      3. Chris Tuchscherer – interested in VP or a Board position
    • Ron Huettl opened up the floor for campaigning on open positions:
      • Chris Anderson spoke: expressed interest in running for the President vacancy for the remainder of a 1-year term vacated by Justin Medler. 
      • Rick Huber spoke: expressed interest in running for the President vacancy for the remainder of a 1-year term vacated by Justin Medler. 
      • President:
        • Ron called for nominations for President. Isaac Sondrol took over for Ron Huettl at this time to conduct elections.  
        • Carlene Huber nominated Rick Huber for President. Lonn Satran seconded. 
        • Tiffany Aho nominated Chris Anderson for President. Thomas Crawford seconded. 
        • Jeff Barta made a motion to cease nominations and cast votes by ballot. Jason Ruby seconded. Voice vote called. All in favor. Motion passed.
        • Voting occurred by paper ballot. Terry Hovde and Chris Reuer counted paper ballots. Bonnie Joern and Willy Matejovic observed the count.
          1. Results:
            • 58 votes for Rick Huber 
            • 19 votes for Chris Anderson 
          2. Rick Huber will fill remaining 1-year of the President term. 
        • Vice President:
          1. Robby Rosselli nominated Chris Tuchscherer. Marcus Tomlinson seconded. 
          2. Jeff Barta made a motion for nominations to cease and cast a unanimous voice vote for the position. All in favor. No one opposed. 
          3. Chris Tuchscherer is Vice President. 
  10. Brian Sailer made a motion to remove Holly Johnson from her position as Secretary without cause. Seconded by Tom Henderson.
    • Rick Huber opened the floor for discussion:
      • Stu Kragh spoke. Isaac Sondrol spoke. 
        1. Tiffany Aho asked for clarification on ballot vote for removal or voice vote. Isaac Sondrol stated it needed to be ballot vote. 
        2. Holly Johnson spoke about her position and time as Secretary. 
        3. Rick Huber and Robby Rosselli asked Holly about her Facebook post. She responded. Robby asked why she didn’t show remorse in her post saying she was staying. Mike Hagen spoke about impact to Jake Nelson, and if Holly apologized to him over that. 
        4. Ryan Sebo spoke about apologies as a past board member.
        5. Holly Johnson spoke further. Kadi Ruby spoke about it not being personal, following Bylaws, following NDCC, trade name ownership. 
    • Issac Sondrol moved previous question, end all discussion, and call for immediate vote. Robby Rosselli seconded.
    • For ballot purposes, the Vice President blue ballots were used, strike out ‘Vice President’ write ‘Removal’ and then vote Yes to Remove or No to Not Remove.
      • Voting occurred by paper ballot. Terry Hovde and Chris Reuer counted paper ballots. Bonnie Joern and Willy Matejovic observed.
        1. Results:
          • 48 Yes to Remove
          • 29 No to Not Remove
        2. Motion failed, did not pass, 2/3rd majority needed
  11. Elections
    • Treasurer:
      • Rick Huber opened the floor for nominations for Treasurer.
      • Carlene Huber nominated Kelly Duchsherer. Kelly did not accept the nomination. Discussion occurred, including asking Kelly to reconsider. 
      • Rick Huber spoke about Treasurer duties. 
      • Kelly Duchsherer changed her mind, and accepted. Robby Rosselli seconded the motion. 
      • Scott Joern stated that a Board position cannot be filled by someone not a member for one year, and that Kelly bought her membership at the Car Show in April 2025. 
      • Steve Pierce motioned to cease and cast a unanimous voice vote for the position. Kadi Ruby second. All in favor. No one opposed. 
      • Kelly Duchsherer is now Treasurer. 
    • 2-Year Director
      • Rick Huber opened the floor for nominations for 2-year Director position.
      • Tom Henderson motioned Robby Rosselli for 2-year Director. Lonn Satran seconded. 
      • Michelle Long nominated Jesse Long for 2-year Director. Trista Gilbert seconded.
      • Thomas Crawford nominated Chris Anderson for 2-year Director. Stu Kragh seconded. 
      • Tom Henderson moved nominations cease. Steve Pierce seconded. 
      • Voting occurred by paper ballot. Terry Hovde and Chris Reuer counted paper ballots. Jeff Barta and Kori Huettl observed count.
        1. Results:
          • 51 votes for Robby Rosselli
          • 20 votes for Jesse Long
          • 7 votes Chris Anderson
      • Robby Rosselli will hold a 2-Year Director position. 
    • 2-Year Director (Scott Joern’s vacated position, with 1-year remaining on term).
      • Rick Huber opened the floor for nominations for Scott Joern’s vacated 2-year Director position.
      • Steve Pfeifer nominated Wayne Johnson. Robby Rosselli second. Rick Huber spoke about Wayne’s involvement as Board member and what he does for the Club.
      • Ryan Sebo nominated Trever Haas. Steve Pierce seconded. Trever spoke about his reason why he wants the position. 
      • Tom Henderson motioned to cease nominations and cast ballot votes. Lonn Satran seconded. 
      • Voting occurred by paper ballot. Terry Hovde and Chris Reuer counted paper ballots. Jeff Barta and Kori Huettl observed count.
        1. Results:
          • 59 votes for Wayne Johnson
          • 18 votes for Trever Haas
      • Wayne Johnson will fill Scott Joern’s vacancy for the 1 year remaining on Scott’s term. 
    • 1-Year Director
      • Rick Huber opened the floor for nominations for 1-year Director position.
      • Jeff Barta nominated Bonnie Joern as 1-year Director. Tiffany Aho seconded. 
      • Robby nominated Shawn Docktor as 1-year Director. Brian Sailer seconded. Shawn’s nomination could not be accepted due to his membership being approved by 2 remaining board members at the 10/23/2025 meeting. Nomination withdrawn.
      • Steve Pierce nominated Trever Haas as 1-year Director. Ryan Sebo seconded. 
      • Trista Gilbert nominated James Gilbert as 1-year Director. JB Schwartz seconded. 
      • Michelle Long nominated Jesse Long as 1-year Director. Nate Joern seconded. 
      • Steven Pfeifer nominated Drew Christianson as 1-year Director. Robby Rosselli seconded. 
      • Jeff Barta moved to cease nominations and called for a ballot vote. 
      • Voting occurred by paper ballot. Terry Hovde and Chris Reuer counted paper ballots. Kori Huettl and Jeff Barta observed count.
        1. Results:
          • 2 votes for Bonnie Joern
          • 9 votes for Trever Haas
          • 3 votes for James Gilbert
          • 10 votes for Jesse Long
          • 52 votes for Drew Christianson
      • Drew Christianson will fill the 1-Year Director position. 
    • Jeff Barta motioned that all ballots be destroyed. Lonn Satran second. Voice vote occurred. All in favor. No one opposed. Motion carried. 
  12. Miscellaneous Business:
    • Kevin Lawson spoke thanking Ron and Korie Huettl for their work during the past few weeks. Rick Huber thanked Ron as well. 
    • Robby Rosselli asked Tom Henderson if he would do track prep. Tom Henderson spoke. He indicated he would not be a part of track prep given what has occurred. 
    • Chad Strachen spoke, thanked Tom Henderson for his time, and everyone who spent time away from their families at the track. 
    • Robby Rosselli asked on how to communicate with the membership. Trish Strachen said to use MailChimp for text messaging. Stu Kragh said there should be more notice given. 
    • Robby indicated that WOO Sprints are scheduled for 5/31/2026. WOO LMs are scheduled for 6/28/2026. 
    • The fire hydrant in the infield needs to be replaced. Cost is $7500, and Bernie Beeter offered to replace it 5 years ago, but said he was laughed at. Bernie again offered to replace the fire hydrant at no cost for labor to the club.
    • Rick Vondal spoke about how he is impressed with operations he was in 2025. He stated the Board failed one another, and that moving forward we need to have each others’ backs. 
    • Kadi Ruby spoke about contributing to the club and supporting the Board of Directors. 
    • Robby Rosselli said we need to have Justin Medler and Tom Henderson continue to do track prep. Chris Anderson volunteered to be there every night with track prep.
    • Isaac Sondrol asked about the financials and state of the track following the season.
      • WOO Sprints were discussed, and it was negotiated that SLS cuts us a check for $20,000 which would pay out the supporting class, and the club should profit $10,000.00. 

Meeting Adjournment: Motion by Jeff Barta to adjourn the meeting. Second by Bruce Rudland. Motion carried. Meeting adjourned at 3:54pm.