by Holly Sebo | Feb 2, 2025 | News
Present: Justin Medler, Robby Rosselli, Kelly Bertsch, Wayne Johnson, Scott Joern, Rick Huber, & Holly Johnson. Meeting called to order at 6:57pm.
Not Present:
Guests: Jen Hubrig & Mike Mueller from Bravera Bank
Minutes: The January 14, 2025 meeting minutes were presented and accepted as written by Rick Huber, second by Scott Joern. All in favor. Motion carried.
Treasurer’s Report: The Treasurer’s Report was presented for discussion and review. No bills to approve/pending.
Old Business:
- Track Equipment
- Heavy Hitch – $5000 deposit paid
- Water truck parts are needed.
- Raffle Car
- Justin to work with Holly to obtain raffle permit.
- 125 tickets at $50/piece.
- 2025 Schedule
- WOO Late Models June 29, 2025 – “Minot Mayhem”
- Contract brought and presented to Board Members
- Robby & Justin will thoroughly review and sign.
- INEX Legends Winter Nationals Oct 9-11, 2025
- Announced/released at their banquet on this past Saturday.
- 2025 Sponsorships
- All board members need to work together to obtain sponsors.
- Car Show
- Dakota Cruisers – Wayne to check with the club on what they want to do for the car show
- Williston Basin wants a booth
- My Race Pass
- Fees – % of tickets or set fee; $1.90 + 4% cred card fee
- They will handle rainouts returns.
- Can use the MRP app without subscription.
- $50-$150 audio/headsets to finish
New Business:
- Bravera Bank – Mike & Jen
- $20,000 loan over 4-5 years with annual payments to equal $20,000 with using their Promotional budget (called Interest Donation) to cover interest costs.
- Use the piece of equipment as collateral.
- In exchange, Bravera wants the Club to move all the banking to Bravera. Doesn’t have to be a full transition where we zero out the accounts and close them. And they want a sign board/advertising on the Heavy Hitch.
- Will waive the first box of checks cost
- Will waive the fee for stop payment on checks
- Option to use Clover app versus Square
- Seasonal customer, monthly fee but lower transaction fees
- Jen wants Square summary reports
- Kadi should contact Mike about HOF wall sponsor
- Robby Rosseli motioned to move bank accounts to Bravera in order to pursue the financing for the Heavy Hitch, Wayne Johnson second. 5 in favor, 1 opposed. Motion carried. Discussion about moving bank accounts occurred including transfering ACH payments (there is a dedicated person to take care of/assist with the transition). The person in opposition indicated that we are likely able to pay for the purchase of the piece of equipment without having to finance.
- NOSA 410 Sprint Car for 2025 Nodak Schedule
- 5/11, 5/18, 7/4 dates were given. Todd countered with 5/4/2025 as no one else races NOSA before that date.
- Payout = $12,000 for 24 cars, and $300 sanctioning fee; regular payout that night (5/4/25) = $13,610
- Holly Johnson motion to have NOSA Sprints race on May 4th, Robby Rosselli second. 4 in favor, 2 opposed. Motioned carried.
- Website meeting minutes & updates on website
- Holly has access to website now and will post meeting minutes and the 2025 Schedule graphic.
- Fireworks Committee
Next Meeting: The next board meeting will be on February 4, 2025 at 7:00pm at the Clarion.
Meeting Adjournment: Motion by Kelly Bertsch to adjourn the meeting. Second by Rick Huber. Motion carried. Meeting adjourned at 8:45pm.
by Holly Sebo | Feb 2, 2025 | News
Present: Justin Medler, Kelly Bertsch, Wayne Johnson, Scott Joern, Rick Huber, & Holly Johnson. Meeting called to order at 6:58pm.
Not Present: Robby Rosselli
Guests: Kadi Ruby, John Schwartz
Minutes: The December 17, 2024 meeting minutes were presented and accepted as written by Rick Huber, second by Kelly Bertsch. All in favor. Motion carried.
Treasurer’s Report: The Treasurer’s Report was presented for discussion and review.
- Taxes have not been deducted from the checking account but are complete
- Income up approx $40K compared to last year
No bills to approve/pending.
Old Business:
- Track Equipment
- Wayne Johnson motioned to purchase a new piece of equipment, Scott Joern seconded the motion. 4 in favor, 1 opposed. Motion carried.
- Heavy Hitch = $18,000; check with banks to obtain a 0% interest loan
- 53 teeth that last 20-30 nights, teeth are approx $28/tooth; $1000-$2000/year for maintenance; 12’ wide
- Raffle Car
- Krys Yost has the car and Scott Joern submitted an invoice from him for $5300 minus $2500 for the car (donated by Swartwout/Jeremy Rust).
- Will sell tickets for $50/piece with a limited number of tickets available
- 2025 Schedule
- WOO Late Models June 29, 2025 – “Minot Mayhem”
- Consider using MyRacePass for ticket sales.
- Hess declined sponsoring WOO Late Models
- INEX Legends Winter Nationals Oct 9-11, 2025
- Kelly Bertsch presented a P&L Statement
- Wayne Johnson motioned to run the show on our own (the 2nd option of the options they presented us) vs. splitting the profits 50/50. Scott Joern second. All in favor. Motion carried.
- 2025 Sponsorships
New Business:
- 2025 Membership cards were all signed by Justin Medler and given to Holly Johnson
- John Schwartz (guest) came to ask about the number of checks Harrison Schwartz (Sport Compact) has outstanding
- Kadi Ruby (Nodak Hall of Fame, Standing President)
- HOF wall still in the works, anticipated installation still this spring
- $28K-$30K in initial cost including 80 plaques. Wall will fit up to 150 plaques. Plaque sizes were increased for visibility, which comes with a higher cost.
- Feb 27th – HOF Nomination Meeting
- Wayne will be there, and Rick Huber will represent the Board on the panel
- Induction process is going to be amended, percentage of votes a range instead of a set percentage threshold
- When April general meeting postcard goes out, Kadi wants to include HOF info
- 2027 Anniversary: yearbook information gathering has started; Wayne has a ton of yearbooks from the 1950s; Dawn Volk also has a ton of items
- IMCA Franchise Documents – Completed by Kelly Bertsch and fee of $500 paid
- Brushfire app for WOO – May not need if using MRP or NDSF
- Car Show
- Regional Qualifier for Legends – July 4th event, make sure to put this in MRP
- MyRacePass (MRP)
- Consider moving the website to be under MyRacePass ($599 yearly cost, currently paying $300/year for Web Funnel hosting).
- $1800 for initial web page design (set up fee)
- Current web hosting cost for the year has been paid (Web Funnel).
- Need to know if we can post meeting minutes to this MRP webpage.
- Could sell tickets through MRP
- Fees to use are passed on to the purchaser;
- Electronically scan using phones at the door
- Need to consider that people may be UNAWARE of the MRP app.
Next Meeting: The next board meeting will be on January 28, 2025 at 7:00pm at the Clarion.
Meeting Adjournment: Motion by Kelly Bertsch to adjourn the meeting. Second by Wayne Johnson. Motion carried. Meeting adjourned at 8:53pm.
by Holly Sebo | Feb 2, 2025 | News
Present: Justin Medler, Wayne Johnson, Scott Joern, Rick Huber, Robby Rosselli, & Holly Johnson. Meeting called to order at 6:56pm.
Not Present: : Kelly Bertsch
Guests: None
Minutes: The December 10, 2024 meeting minutes were presented and accepted as written by Rick Huber, second by Wayne Johnson. All in favor. Motion carried.
Treasurer’s Report: The Treasurer’s Report was NOT presented. Treasurer not present.
Old Business:
- Track Equipment
- Raffle Car
- WOO Late Models June 29, 2025 – “Minot Mayhem”
- Scott to ask Lowe’s Printing to make 5,000 tickets for WOO Event. Tickets should be numbered to be able to track what businesses are responsible for numbers.
- Robby checked on burgers/meat for cookout with Severson.
- Bean bag toss sponsor fell through. Wayne is checking with others.
- Simes Design – Scott contacted Jay, suggested ‘Magic City Mayhem’ vs. ‘Minot Mayhem’
- Press Release/Marketing:
- Scott Lovejoy to handle writing press releases.
- Nick Hulburg to be the voice of anything related to marketing the event.
- 2025 Schedule
- Holly to set up My Race Pass for 2025 Events.
- 2025 Sponsorships
- Gaule Family indicated that they cannot contribute financially to the event (Wayne).
- Westle Truck (Wayne) requests to be billed after 1/1/2025
- Helena (Wayne) requested to be billed in March 2025
- Optimum Ag (Wayne) to be billed after 1/1/2025
- Tuff Trucks
- Dawn Volk donation
New Business:
- Get Air (formerly HighAir Ground) – under new management, Scott talked to them about Kids’ Day in May
- Possibly interested in a sign board for 2025. Needs to check with corporate.
- Holly to update the website with meeting minutes. Kadi Ruby will show her how to do this at the next HoF meeting.
Next Meeting: The next board meeting will be on January 14th, 2025 at 7:00pm at the Clarion.
Meeting Adjournment: Motion by Robby Rosselli to adjourn the meeting. Second by Scott Joern. Motion carried. Meeting adjourned at 8:06pm.
by Holly Sebo | Feb 2, 2025 | News
Present: Justin Medler, Wayne Johnson, Scott Joern, Rick Huber, Robby Rosselli, & Holly Johnson. : Meeting called to order at 6:50pm.
Not Present: Kelly Bertsch
Guests: None
Minutes: The November 18, 2024 meeting minutes were presented and accepted as written by Rick Huber, second by Wayne Johnson. All in favor. Motion carried.
Treasurer’s Report: The Treasurer’s Report was NOT presented. Treasurer not present.
Old Business:
- Track Equipment
- WOO Late Models June 29, 2025
- Robby and Wayne working on bean bag toss logistics and sponsor.
- Wissota can run with WOO (their Wissota tire).
- Robby Rosselli motioned that WOO ticket prices be set at $40. Wayne Johnson seconded. All in favor. Motion carried.
- 2025 Schedule
- Velocita will be at the Car Show and the Tour
- INEX Legend Car Dirt Nationals October 9-11 at Nodak Speedway
- Practice Thursday, races Friday and Saturday
- Projected P&L for event needed
- No support classes
- Regional qualifier for Legends on 7/4/2025
- Minot Area Chamber EDC
New Business:
- 2025 Sponsorships
- Board discussed who is responsible for asking past sponsors for the 2025 Season
- Scott Joern to update sponsor flyer for 2025, remove the banner perk
- Holly Johnson motioned that no more than 4 WOO event tickets can be given/promised to a single Class or Nightly Sponsor only (does not include sign board sponsors), Rick Huber 2nd. All in favor. Motion carried.
- Points Fund
- All-Stars of August Tshirts – order 144 (gross) minimum
- HOF Committee is meeting on 12/20/2024 at Sebo Motorsports
- Met on 11/25/24: Interim board positions appointed to Kadi Ruby (President), Becky Medler (Vice President), Holly Johnson (Secretary), and Celeste Simmons (Treasurer)
Next Meeting: The next board meeting will be on December 17th at 7:00pm at the Sebo Motorsports.
Meeting Adjournment: Motion by Robby Rosselli to adjourn the meeting. Second by Scott Joern. Motion carried. Meeting adjourned at 8:01pm.
by Holly Sebo | Feb 2, 2025 | News
Present: Justin Medler, Scott Joern, Rick Huber, Kelly Bertsch, Robby Rosselli, & Holly Johnson. Meeting called to order at 7:02pm.
Not Present: Wayne Johnson
Guests: None
Minutes: The November 4, 2024 meeting minutes were presented and accepted as written by Rick Huber, second by Kelly Bertsch. All in favor. Motion carried.
Treasurer’s Report: The Treasurer’s Report was presented for discussion and review. Motion by Robby Rosselli, second by Scott Joern to approve/pay the bills. All in favor. Motion carried.
Old Business:
- Track Equipment
- Raffle Car
- No new updates.
- WOO Late Models June 29, 2025
- Looking for three $10K title sponsors OR one $30K sponsor. Or six $5000 sponsors.
- Mods want to be the ones to race during this event.
- Consider a registration fee to pre-register to ensure car count.
- Scott Joern made a motion to change to Modifieds for WOO. Nodak will pay the Sportmod purse, and they are responsible to come up with the difference for payouts. Rick Huber seconded. 4 in favor, 1 opposed. Motion carried.
- Board members to consider/brainstorm ideas for hospitality to show the drivers that Nodak is a premier place to race:
- Pressure washer
- Cook outs
- Bean Bag Toss
- Showers open for drivers and crew.
- 50/50 Raffle during event
- 2025 Schedule
- Slingshots added to Tougher Than Dirt Tour night. Added to schedule printout. Payout is not covered by the TTDT Promoter, discussion about payout occurred.
- Nightly Sponsors:
- The All-Stars of August specials were named as follows:
- August 3 – Ole Olson Stockcar Memorial
- August 10 – John Gaule Sportmod Memorial
- August 17 – Monte Lundy Modified Memorial
- August 25 – Bonnie Beeter Hobby Stock Memorial
- MPF Gift Cards & Banquet Thank Yous
- Minot Area Chamber EDC
- Application submitted 11/5. Membership fee of $500 paid.
- Ribbon cutting date set for WOO.
- Support After Hours events
New Business:
- Discussion about paying cash the night of races occurred.
- Lance to sponsor wristbands for 2025.
- Other tracks: TTDT/Slingers, Mandan SC/SL, Williston, Dickinson
- Tobias sent thank you letter to the club about supporting the class in 2024.
- Check with Velocita on sublimated shirts for Board Members to wear to events, on race nights, when representing the Club to the public.
- HOF Committee is meeting on 11/25
- Board will meet December 17, 2024 & January 6, 2025.
Next Meeting: The next board meeting will be on December 10th at 7:00pm at the Clarion.
Meeting Adjournment: Motion by Kelly Bertsch to adjourn the meeting. Second by Scott Joern. Motion carried. Meeting adjourned at 8:28pm.
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