by Holly Johnson | Feb 2, 2025 | News
Present: Justin Medler, Robby Rosselli, Kelly Bertsch, Wayne Johnson, Scott Joern, Rick Huber, & Holly Johnson. Meeting called to order at 6:57pm.
Guests: Jen Hubrig & Mike Mueller from Bravera Bank
Minutes: The January 14, 2025 meeting minutes were presented and accepted as written with motion and second. All in favor. Motion carried.
Treasurer’s Report: The Treasurer’s Report was presented for discussion and review. No bills to approve/pending.
Old Business:
- Track Equipment
- Heavy Hitch – deposit paid
- Water truck parts are needed.
- Raffle Car
- Need to obtain raffle permit.
- 125 tickets at $50/piece.
- 2025 Schedule
- WOO Late Models June 29, 2025
- Contract brought and presented to Board Members
- INEX Legends Winter Nationals Oct 9-11, 2025
- Announced/released at their banquet on this past Saturday.
- 2025 Sponsorships
- All board members need to work together to obtain sponsors.
- Car Show
- Dakota Cruisers – check with the club on what they want to do for the car show
- Williston Basin wants a booth
- My Race Pass
- Fees – % of tickets or set fee; $1.90 + 4% cred card fee. They will handle rainouts returns.
- Can use the MRP app without subscription.
- $50-$150 audio/headsets to finish
New Business:
- Bravera Bank – Mike & Jen
- Loan for Heavy Hitch at 0% interest was offered. In exchange, Bravera wants the Club to move all the banking to Bravera, and a sign board/advertising on the Heavy Hitch.
- Will waive the first box of checks cost
- Will waive the fee for stop payment on checks
- Option to use Clover app versus Square
- We would be a Seasonal customer, which is monthly fee but lower transaction fees.
- Square summary reports requested.
- Motion and second to move bank accounts to Bravera in order to pursue the financing for the Heavy Hitch, 5 in favor, 1 opposed. Motion carried. Discussion about moving bank accounts occurred including transfering ACH payments (there is a dedicated person to take care of/assist with the transition). The person in opposition indicated that we are likely able to pay for the purchase of the piece of equipment without having to finance.
- NOSA 410 Sprint Car for 2025 Nodak Schedule
- 5/11, 5/18, 7/4 dates were given. Countered with 5/4/2025 as no one else races NOSA before that date.
- Payout = $12,000 for 24 cars, and $300 sanctioning fee.
- Regular payout that night (5/4/25) for other classes = $13,610
- Motion and second to have NOSA Sprints race on May 4th. 4 in favor, 2 opposed. Motioned carried.
- Website meeting minutes & updates on website
- Access to website now in place and meeting minutes will be posted along with the 2025 Schedule graphic.
- Fireworks Committee
Next Meeting: The next board meeting will be on February 4, 2025 at 7:00pm at the Clarion.
Meeting Adjournment: Motion and second to adjourn the meeting. Motion carried. Meeting adjourned at 8:45pm.
by Holly Johnson | Feb 2, 2025 | News
Present: Justin Medler, Kelly Bertsch, Wayne Johnson, Scott Joern, Rick Huber, & Holly Johnson. Meeting called to order at 6:58pm.
Not Present: Robby Rosselli
Guests: Kadi Ruby, John Schwartz
Minutes: The December 17, 2024 meeting minutes were presented and accepted as written with motion and second. All in favor. Motion carried.
Treasurer’s Report: The Treasurer’s Report was presented for discussion and review.
- Taxes have not been deducted from the checking account, but are complete
- Income up approx $40K compared to last year
No bills to approve/pending.
Old Business:
- Track Equipment
- Motion and second to purchase a new piece of equipment (Heavy Hitch) for track prep. 4 in favor, 1 opposed. Motion carried.
- Heavy Hitch = $18,000; check with banks to obtain a 0% interest loan
- 53 teeth that last 20-30 nights, teeth are approx $28/tooth; $1000-$2000/year for maintenance; 12’ wide
- Raffle Car
- Krys Yost has the car and invoice was submitted for $5300 minus $2500 for the car (donated by Swartwout/Jeremy Rust).
- Will sell tickets for $50/piece with a limited number of tickets available.
- 2025 Schedule
- WOO Late Models June 29, 2025
- Consider using MyRacePass for ticket sales.
- Still no title sponsor(s).
- INEX Legends Winter Nationals Oct 9-11, 2025
- Projected P&L Statement presented.
- Motion and second to run the show on our own (the 2nd option of the options they presented us) vs. splitting the profits 50/50. All in favor. Motion carried.
- 2025 Sponsorships
New Business:
- 2025 Membership cards have all been signed.
- John Schwartz (guest) came to ask about the number of checks Harrison Schwartz (Sport Compact) has outstanding
- Kadi Ruby (Nodak Hall of Fame, Standing President)
- HOF wall still in the works, anticipated installation still this spring
- $28K-$30K in initial cost including 80 plaques. Wall will fit up to 150 plaques. Plaque sizes were increased for visibility, which comes with a higher cost.
- Feb 27th – HOF Nomination Meeting
- Two Board Members will represent the Board on the panel
- Induction process is going to be amended, percentage of votes a range instead of a set percentage threshold
- When April general meeting postcard goes out, need to include HOF info
- 2027 Anniversary: yearbook information gathering has started.
- IMCA Franchise Documents – Completed and fee of $500 paid
- Brushfire app for WOO – May not need if using MRP or NDSF
- Car Show
- Regional Qualifier for Legends – July 4th event, make sure to put this in MRP
- MyRacePass (MRP)
- Considering moving the website to be under MyRacePass ($599 yearly cost, currently paying $300/year for Web Funnel hosting).
- $1800 for initial web page design (set up fee)
- Current web hosting cost for the year has been paid.
- Sell tickets through MRP
- Electronically scan using phones at the door
- Need to consider that people may be UNAWARE of the MRP app.
Next Meeting: The next board meeting will be on January 28, 2025 at 7:00pm at the Clarion.
Meeting Adjournment: Motion and second to adjourn the meeting. Motion carried. Meeting adjourned at 8:53pm.
by Holly Johnson | Feb 2, 2025 | News
Present: Justin Medler, Wayne Johnson, Scott Joern, Rick Huber, Robby Rosselli, & Holly Johnson. Meeting called to order at 6:56pm.
Not Present: : Kelly Bertsch
Minutes: The December 10, 2024 meeting minutes were presented and accepted as written with motion and second. All in favor. Motion carried.
Treasurer’s Report: The Treasurer’s Report was NOT presented. Treasurer not present.
Old Business:
- Track Equipment
- Raffle Car
- WOO Late Models June 29, 2025
- Ask Lowe’s Printing to make 5,000 tickets for WOO Event. Tickets should be numbered to be able to track what businesses are responsible for numbers.
- Burgers/meat for cookout.
- Bean bag toss sponsor still needed.
- Simes Design – suggested ‘Magic City Mayhem’ vs. ‘Minot Mayhem’
- Press Release/Marketing:
- Scott Lovejoy to handle writing press releases.
- Nick Hulburg to be the voice of anything related to marketing the event.
- 2025 Schedule
- Set up My Race Pass for 2025 Events.
- 2025 Sponsorships
- Gaule Family indicated no financial contribution to the event, but honored at naming it after John.
- Westle Truck requested invoice after 1/1/2025
- Helena requested invoice in March 2025
- Optimum Ag requested invoice after 1/1/2025
- Tuff Trucks
- Dawn Volk donation
New Business:
- Get Air (formerly HighAir Ground) – under new management, talked to them about Kids’ Day in May. Possibly interested in a sign board for 2025.
- Website needs to be updated with meeting minutes.
Next Meeting: The next board meeting will be on January 14th, 2025 at 7:00pm at the Clarion.
Meeting Adjournment: Motion and second to adjourn the meeting. Motion carried. Meeting adjourned at 8:06pm.
by Holly Johnson | Feb 2, 2025 | News
Present: Justin Medler, Wayne Johnson, Scott Joern, Rick Huber, Robby Rosselli, & Holly Johnson. Meeting called to order at 6:50pm.
Not Present: Kelly Bertsch
Minutes: The November 18, 2024 meeting minutes were presented and accepted as written with motion and second. All in favor. Motion carried.
Treasurer’s Report: The Treasurer’s Report was NOT presented. Treasurer not present.
Old Business:
- No updates on Track Equipment
- WOO Late Models June 29, 2025
- Looking at sponsor for bean bag toss and logistics.
- Wissota can run with WOO (their Wissota tire).
- Motion and second made that WOO ticket prices be set at $40. All in favor. Motion carried.
- 2025 Schedule
- Velocita will be at the Car Show and the Tour
- INEX Legend Car Dirt Nationals October 9-11 at Nodak Speedway
- Practice Thursday, races Friday and Saturday
- Projected P&L for event needed
- No support classes
- Regional qualifier for Legends on 7/4/2025
- Minot Area Chamber EDC
New Business:
- 2025 Sponsorships
- Board discussed who is responsible for asking past sponsors for the 2025 Season
- Update sponsor flyer for 2025, remove the banner perk
- Motion and second that no more than 4 WOO event tickets can be given/promised to a single Class or Nightly Sponsor only (does not include sign board sponsors). All in favor. Motion carried.
- Points Fund
- All-Stars of August Tshirts – order 144 (gross) minimum
- HOF Committee is meeting on 12/20/2024 at Sebo Motorsports
- Met on 11/25/24: Interim board positions appointed to Kadi Ruby (President), Becky Medler (Vice President), Holly Johnson (Secretary), and Celeste Simmons (Treasurer)
Next Meeting: The next board meeting will be on December 17th at 7:00pm at the Sebo Motorsports.
Meeting Adjournment: Motion and second to adjourn the meeting. Motion carried. Meeting adjourned at 8:01pm.
by Holly Johnson | Feb 2, 2025 | News
Present: Justin Medler, Scott Joern, Rick Huber, Kelly Bertsch, Robby Rosselli, & Holly Johnson. Meeting called to order at 7:02pm.
Not Present: Wayne Johnson
Minutes: The November 4, 2024 meeting minutes were presented and accepted as written with motion and second. All in favor. Motion carried.
Treasurer’s Report: The Treasurer’s Report was presented for discussion and review. Motion and second to approve/pay the bills. All in favor. Motion carried.
Old Business:
- Track Equipment
- Raffle Car
- No new updates.
- WOO Late Models June 29, 2025
- Title Sponsor(s)
- Mods want to be the ones to race during this event. Motion and second to change to Modifieds for WOO with Nodak paying the Sportmod purse, and the drivers/class are responsible to come up with the difference for payouts. 4 in favor, 1 opposed. Motion carried.
- Brainstorm ideas for hospitality to show the drivers during event.
- 50/50 Raffle during event.
- 2025 Schedule
- Slingshots have been added to Tougher Than Dirt Tour night.
- Nightly Sponsors
- The All-Stars of August specials were named as follows:
- August 3 – Ole Olson Stockcar Memorial
- August 10 – John Gaule Sportmod Memorial
- August 17 – Monte Lundy Modified Memorial
- August 25 – Bonnie Beeter Hobby Stock Memorial
- MPF Gift Cards & Banquet Thank Yous
- Minot Area Chamber EDC application and membership fee submitted. Ribbon cutting date set for WOO.
New Business:
- Discussion about paying cash the night of races occurred.
- Lance to sponsor wristbands for 2025.
- Other tracks: TTDT/Slingers, Mandan SC/SL, Williston, Dickinson
- Tobias sent thank you letter to the club about supporting the class in 2024.
- Discussion on board member shirts to wear when representing the Club to the public.
- HOF Committee is meeting on 11/25
- Board will meet December 17, 2024 & January 6, 2025.
Next Meeting: The next board meeting will be on December 10th at 7:00pm at the Clarion.
Meeting Adjournment: Motion and second to adjourn the meeting. Motion carried. Meeting adjourned at 8:28pm.
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