Meeting Minutes

June 21, 2022 Meeting Minutes

All members present, no guests

Minutes

The June 14, 2022 minutes were presented and accepted as written by motion.

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. A motion to approve pending bills. Motion carried.

Old Business

Brandon will put together the numbers from the push up fundraiser and shirt sales to ascertain the amount to be given to Trinity Health Foundation Cancer Center.

Discussion was held for changing the format for Hobby Stock qualifying on the July 4th race. Format would be a time trial/King of the Hill feature with top qualifiers earning additional money. This format was used on the Topless night and it went over well. Motion made and second by to run this format with double purse and a $20 entry fee. Motion carried. Brandon checked with IMCA and this would be a sanctioned race.

Catwalk is 80% complete. Mike from Security Fence will be giving us material to complete the project. The staircase will be moved to be attached on Wednesday, June 29th and Jeff asked for help to get this done. Security Fence will then need to come in to move the gate to the staircase. 

New Business

Motion and second to donate $5000 to the Minot Fireworks Association for the fireworks display after the July 4th race. Motion carried.

Water Truck and Fire Truck

The pump on the water truck is now fixed.

The clutch may need to be adjusted on the big water truck.

The tank that was going to be purchased for the fire truck was sold but another tank was found for $300 more and will be purchased.

Hall of Fame

The VFW volunteered at the 50/50 booth with a verbal agreement that the earnings for that evening would be donated. A check for $329 will be made out to the VFW District 3.

So far, $1583 has been generated from the 50/50 booth. This amount includes the donation to the VFW.

The HOF committee would like to induct the 2021 inductees on Saturday, September 3rd during the race intermission.

The HOF’s first advancement would be a Wall of Hall of Famers under the grandstand. Brandon will have to meet with the state fair to work out details.

Fan voting is now up and running. Voting closes on Saturday, July 2nd at 11:59 pm.

The HOF Committee vote for the 2022 inductees has been tentatively scheduled for Thursday, July 7th at 7:00 pm.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, June 28, 2022 at 7:00 pm at the Clarion Hotel.

Meeting Adjournment

Motion and second to adjourn meeting. Motion carried.

Meeting Minutes

June 14, 2022 Meeting Minutes

All members present, no guests

Minutes

The June 7, 2022 minutes were presented and accepted as written by motion and second

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. A motion was made, and second to approve pending bills. Motion carried.

Old Business

Hudson Hooker’s suspension has ended and he is now on probation for the remainder of the race season.

Discussion was held for changing the format for Hobby Stock qualifying on the July 4th race. Format would be a time trial/King of the Hill feature with top qualifiers earning additional money. This format was used on the Topless night and it went over well. Motion made and second to run this format with double purse and a $20 entry fee. Motion carried.

Kids Day sponsored by Nodak Racing will be held Saturday, June 18th at High Air Ground from 11:00-3:00.

Catwalk needs to be completed prior to the State Fair.

New Business

Billy Gunderson Family would like to donate items to give away during intermission at the July 4th race.

Motion made and second to admit kids under the age of 13 free of charge for the July 4th race. Motion carried.

Mod Tour National Anthem singer.

Jeff suggested that we use the Air Base Honor Guard and the singer will be also be from the Air Force.

Designated areas will be mapped out for the hot pits.

VFW did a 50/50 and raised $329. 

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, June 21, 2022 at 7:00 pm at the Clarion Hotel.

Meeting Adjournment

Motion and second to adjourn meeting. Motion carried.

Meeting Minutes

June 7, 2022 Meeting Minutes

7pm Call the meeting to order

3 members absent, no guests

Motion to Approve the Minutes from the last 2 meeting.

Discussed attendance or lack thereof.  Looked over the estimated P & L

Trophy’s figured out for this weekend.  Brandon is providing hobby and sportMod trophies

We will hand out Stock Car championship trophies this Sunday. 

Discussed track conditions.  Several complaints about rocks and hard chunks of dirt.  People sent pictures of helmets and bruises.  Drivers said they won’t come back to a track like that. 

Motion to adjourn, second

Meeting adjourned 8pm

Meeting Minutes

May 31, 2022 Meeting Minutes             

Call the meeting to order.  

3 members absent, 1 guest

Discuss the square report and profit/loss.  We have a google sheet made with the P/L statement that we can use from this point forward. 

Discussed the topless racing this weekend.  Talking about doing it with just sportMods next year and giving the mod money to other classes instead of the mods.  Qualifying went well.  We will look at it and maybe change it up a bit next year.  We can talk before doing it next time.

Brought doing a special for the Hobby Stocks.  Brainstorming ideas.  Dominos Pizza will put in $500 for a special and Darn TV will put in $500.  Scott will talk to Lon Satran and Jeff Hooker.  Rick wants to Double the hobby purse for the fourth of July.  Come up with other people to donate money for positions.  We will discuss with other board members when they are present.  King of the hill would replace heat races and we would do qualifying. 

Discussion brought up talking to about Hudson Hooker suspension.  He had a conversations with both Hudson and his grandpa Ken Hooker about the punishment.  Does the punishment fits the crime.   Felt that we need young people getting into racing and by suspending him we have the potential to lose a racer for life.   Motion to remove 1 of the nights suspension and leave him on probation the rest of the year.  Seconded.   Motion carried.  Hudson Hooker will be able to race this sunday and moving forward on probation. 

Talked about new volunteers and the good job they are doing.

Motion to Adjourn, Second

Meeting adjourned

Meeting Minutes

Tuesday, May 24, 2022

1 member absent, 2 guests present

Minutes

The May 17, 2022 minutes were presented and accepted as written by motion

Treasurer’s Report

The Treasurer’s Report was presented for discussion and review. A motion and second to approve report. Motion carried. Motion to pay the radio licensing. Motion carried.

Kelly and Colleen will be on vacation May 31 – June 12. Rick Huber will do the deposits and Brandon will pick up the payout checks, sign them and put them in the mail or hand out at the next race.

Old Business

 None.

New Business

Discussion was led on the driving of a Hobby Stock Car on what took place at the May 22nd race. The driving was reckless and dangerous causing numerous accidents during the feature race. After discussing the issue, a motion was made by and seconded, to suspend the driver for the May 30th and June 2nd races and probation for the remainder of the 2022 season. Motion carried. A letter will be drafted and sent certified overnight delivery to the driver.

Discussion was held on the race format for the topless night race so that Jen can make sure she can set it up on the computer. Entry fee is $100 for A Mods and $50 for Sport Mods. This includes the car and driver. The entry fee for sling shots will be for the pit crew only. Also, Bruce will be reminded to acknowledge Gravel Products and Too Dark Motor Sports for their support of the race.

This season, drivers will be given kids tickets to hand out after the races.

Kids Day at High Air Ground has been tentatively scheduled for June 18th. This discussion will be tabled to the next meeting as Scott Joern is putting this together.

Pit/Grandstand Passes

There was some confusion as to the price of season Grandstand passes and Pit passes. Normally, passes are offered at a discount at the car show, but since it was cancelled the prices remained into effect until opening night. Because opening night has been postponed several times, some individuals were charged full price on opening night. Going forward, reductions prices will be honored until 6:00 pm on opening night.

VFW 50/50.

VFW already has a gaming license and this would conflict with a county permit to hold a 50/50 drawing on one race night. VFW will work with the HOF to offer volunteers one night and HOF will make a donation to the organization for their volunteer efforts.

Race Recap/Concerns.

The track held up better than anticipated. Track was rough but better than the practice night. Levi Wald will have his pro-till there every Sunday night to help with track prep. The board will provide a waiver to ensure the club is not held liable for any damage that could occur to the equipment during the race since Levi is offering the equipment to the club.

A driver with a flat tire continued to race despite being told to pit. Should this occur again, the black flag will be implemented for safety. 

Cat walk is insured for $40,000 and we need to know if additional insurance is needed. Brandon will contact the insurance agent to inquire about total replacement cost and additional premium.

If additional equipment is to be added to the policy, the make, model, year, serial number and value will need to be provided.

The transponders that the club has available were all rented this last race. Jen did say that one of them does not charge and one does not work at all. The board discussed the purchase of additional transponders. The cost of a non-subscription transponder is $599. This will be an ongoing discussion since transponders are difficult to find.

Next Meeting

The next Executive Board meeting is scheduled for Tuesday, May 31, 2022 at 7:00 pm at the Clarion Hotel.

Meeting Adjournment

Motion to adjourn meeting. Motion carried.