Meeting Minutes

Monday, February 20, 2023

Minutes
The January 30, 2023 minutes were presented and accepted as written by motion.

Treasurer’s Report
The Treasurer’s Report was presented for discussion and review. A motion and second to approve bills. Motion carried.

Old Business

1. Car Show Updates
   • Discussion was held with regard to booth sales to see how many have been sold and how many are yet available.

New Business

1. Aden Clark attended the meeting to let the board know that he will do tech duties for the 2023 race season. He had a request to perform the tech duties on the infield. The board agreed to this request. Aden will also be in charge of track prep. He would like to see some cars on the track prior to practice day to see how the track responds. Once he sees how the track shapes up, he will have a better idea of track prep planning.
2. The board was updated with race night sponsorships that have been sold.
3. A request was received from Magic City Figure Skating Club for a donation for their fundraiser. A basket of Nodak merchandise and tickets will be given for their silent auction.
4. Chris presented pricing for a 2350 gallon tank for the new water truck. Motion and second to purchase the tank. Motion carried. There is interest in the big wheels truck and interested parties will be contacted.
5. Discussion held to combine the treasurer/secretary positions and adding an additional board member. The by laws will need to be reviewed and amended then presented to the general meeting.
6. The Minot Fireworks Association requested an additional 250 VIP tickets for the July 4^th show to give out. As sponsorship packages are sold, additional tickets will be given as needed.
7. Nightly sponsors also get an ad in the yearbook.
8. NDSF contract has been signed.
9. Contact for the Legends is interested in running races this year. The two dates available are June 25th and August 20th.

Next Meeting
The next Executive Board meeting is scheduled for Monday, February 27, 2023 at 7:00 pm at the Clarion.

Meeting Adjournment
Motion and second to adjourn meeting. Motion carried.

Meeting Minutes

Monday, February 6, 2023

Minutes
The January 30, 2023 minutes were presented and accepted as written by motion.

Treasurer’s Report
The Treasurer’s Report was presented for discussion and review. There were no bills to approve.

Old Business
None.

New Business

1. Cory Long of the Minot Fireworks Association attended the meeting to present a sponsorship guide that they will be using to raise money for the annual July 4^th He is reaching out to the Minot Air Force Base to arrange a fly over during the show. The club has donated $2500 towards this year’s show. They are also working on fundraisers to enlist the donations from the community. City and county law enforcement will be contacted to assist with traffic control after the show. Motion and second to allow the use of MFA VIP View Area tickets for grandstand seating. Motion carried.
2. Aden Clark has let the club know that he will do track prep and tech duties for the 2023 season. Aden was unable to attend this evening’s meeting but will attend the next scheduled meeting.
3. The board was updated on sponsorships received to date.
4. Power Wheels will be run on Sunday, May 21^st.
5. The water tank on big wheels needs to be replaced. Pricing will be obtained.
6. Old scale will be offered to Underwood for $1500.
7. NDSF was presented with a bid for dirt removal for the two events scheduled. Craig Rudland of NDSF will get additional bids to compare with what the club presented.
8. The Cub Scout Camp Days will be held July 11-14. Their theme is “Off to the Races” and would like to have a race car provided for the scouts to see up close. Scott Joern offered one of his cars.
9. The awards banquet will be scheduled for Saturday, October 21, 2023 and the general meeting will be held Sunday, October 22, 2023.
10. The club was contacted regarding a benefit being held for a couple that was in an auto accident. The board will donate four nightly tickets.
11. Scott updated the board with the cost of printing tickets to be given away to the local schools. The hope is to attract more spectators.

Next Meeting
The next Executive Board meeting is scheduled for Monday, February 20, 2023 at 7:00 pm at the Clarion.

Meeting Adjournment
Motion and second to adjourn meeting. Motion carried.

Meeting Minutes

General Meeting

Sunday, October 30, 2022

1 member absent.

Minutes

Motion and second to approve General Meeting minutes from October 2021. Motion carried.  

General Meeting Topics

1. State of the Track

• The big water truck will need major repairs. The tank and baffles are rusted out. American Truck and Trailer gave a cost of $13,000 for a DOT approved tank and labor costs of $5,000.
• The Bud Light truck is unusable. The rear end needs to be replaced, the cab is completely rusted out, brakes need to be replaced as well as the steering.
• New red, yellow, greens lights were replaced at turns one and four. Lights could be replaced at turns two and three but face away from the track.
• Roy Miller has been working on the track the last few weeks to fix the drainage issues, and has been adding clay/dirt to improve the shape and driving surface. The clay was donated from a building site in town. To date, 40 loads have been delivered with at least another 30 loads to come.
• Question was asked if there was going to be a barrier installed between turns three and four.
• The barrier on the back straight away will be moved out 10-15 feet from the pit area.
• Of the two rule changes implemented, only one was used this race season.

2. Financial Report

• Reporting of the year’s financials was presented for discussion.
• Improvements/purchases from the last three years was presented.
• Eliminated the marketing position which was a huge cost savings. The board as a whole took on this effort.
• Have been relying on volunteers which has greatly improved the financials for the club.
• Communication is key to improve attendance in order to keep revenue coming in.

3. Class Discussion

• Tentative 2023 race schedule was presented.
• Reminder to the members that Nodak has four full time classes, two part time classes and specialty classes that are schedule 1-4 times a season.
• Suggestion to add a sling shot class.

4. Elections

• There are four open positions on the Executive Board – President, Secretary, two board members. Floor open to nominations as follows:
  • President
    • Nomination and second for Roy Miller.
    • Nomination and second for Justin Medler.
  • Motion and second to close president nominations.
  • Votes counted and confirmed. Results are 24 votes for Justin Medler, 11 votes for Roy Miller.
  • Secretary
    • Nomination and second for Colleen Bertsch. There were no other nominations.
    • Motion and second to close secretary nominations.
  • 2 Year Board Position
    • Nomination and second for Scott Joern. There were no other nominations.
    • Motion and second to close 2 year board position.
  • 1 Year Board Position
    • Nomination and second for Chris Tuchsherer. There were no other nominations.
    • Motion and second to close 1 year board position.
  • Motion and second to destroy ballots. Motion carried.

Next Meeting

The next General Board meeting is scheduled for Sunday, April 23, 2023 at 1:00 pm.  

Meeting Adjournment

Motion and second to adjourn meeting. Motion carried.